Rental of mobile office, storage and sanitary containers and associated services in Bosnia & Herzegovina

This summary outlines a procurement tender opportunity for rental and associated services for mobile office, storage, and sanitary containers issued by FRONTEX, the European Border and Coast Guard Agency, aimed at supporting operations in Bosnia & Herzegovina. The tender is open for applications from various companies but is not prioritized for small and medium enterprises, as indicated by the `smeSuitableIndicator` being false. The funding type is characterized as a procurement contract funded by the EU, with a total estimated contract value of €400,000.

Eligible applicants are typically companies with the capability to provide the required services, open to entities from EU and EEA countries, but with the condition that services are delivered in Bosnia & Herzegovina. The project stage is operational, focusing on the provision of services rather than research or development.

The tender has a single application type, requiring electronic submission of proposals by the deadline of August 4, 2025, with public opening scheduled for August 5, 2025. The evaluation criteria are set at 60% for quality and 40% for price. There is no co-funding requirement, and compensation for services rendered will be monetary.

Overall, this procurement opportunity serves to facilitate border management operations by providing necessary infrastructure for personnel deployed in the region. The maximum contract duration is initially set for 12 months, with the potential for three renewals.

This is an invitation to tender for the rental of mobile office, storage and sanitary containers and associated services in Bosnia & Herzegovina. The procedure identifier is FRONTEX/2025/OP/0020. The submission method is electronic and the call is open for submission.

The description of the tender is the rental of temporary and rapidly deployable mobile office, storage and sanitary containers, with associated logistics and maintenance services in Bosnia & Herzegovina. The purpose of the framework contract is to enable Frontex to rent mobile office, storage and sanitary containers in order to provide the officers of the Standing Corps with adequate working and sanitary conditions in the areas of their operational deployment on the territories of Bosnia & Herzegovina.

The procedure type is an open procedure. The estimated total value is 400000 EUR. The TED publication date is 01/07/2025. The lead contracting authority is the European Border and Coast Guard Agency (FRONTEX). The main classification (CPV) code is 70200000, which refers to renting or leasing services of own property. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is best price-quality ratio. It is a framework agreement without reopening of competition.

Key milestones include: TED publication date: 01/07/2025, Date and time of public opening: 05/08/2025 10:00 Europe/Warsaw, Deadline for receipt of tenders: 04/08/2025 16:00 Europe/Warsaw. The contracting authority is not bound to reply to questions submitted after 25/07/2025 05:00 Europe/Warsaw.

The following documents are available for download:
EN Invitation to tender Invitation letter Published on 01/07/2025 Version 1 No translations available
EN Annex I - Tender specifications Tender specifications Published on 01/07/2025 Version 1 No translations available
EN Annex II - Terms of Reference Terms of reference Published on 01/07/2025 Version 1 No translations available
EN Annex III - Draft FWC Draft contract Published on 01/07/2025 Version 1 No translations available
EN Annex IV - Financial Proposal Financial offer form Published on 01/07/2025 Version 1 No translations available
EN Annex V Declaration on honour Declaration on honour (tender) Published on 01/07/2025 Version 1 No translations available
EN Annex VI Tender Submission Form Other invitation to tender document Published on 01/07/2025 Version 1 No translations available
EN Annex VII PoA Commitment Letter Other invitation to tender document Published on 01/07/2025 Version 1 No translations available
EN Annex VIII - Technical proposal template Other invitation to tender document Published on 01/07/2025 Version 1 No translations available
EN Annex IX - Declaration of Confidentiality Other invitation to tender document Published on 01/07/2025 Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

Some frequently asked questions (FAQ) and their answers are:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.
How should I name attachments in eSubmission? Follow the System Requirements.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached.

In summary, this tender opportunity is for companies to bid on a framework contract to provide rental services for mobile office, storage, and sanitary containers to Frontex in Bosnia & Herzegovina. These containers are intended to provide adequate working and sanitary conditions for the officers of the Standing Corps during their operational deployments. The tender is an open procedure, meaning any eligible company can apply, and the submissions must be made electronically. The contract has an estimated value of 400,000 EUR and a maximum duration of 48 months. The award will be based on the best price-quality ratio. Interested parties should download the tender documents, prepare their submissions according to the provided templates and specifications, and submit them electronically before the deadline. A Personal Identification Code (PIC) is mandatory for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies or organizations that can provide rental, logistics, and maintenance services for mobile office, storage, and sanitary containers. This could include SMEs, large enterprises, or other entities with the relevant capabilities.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract.

Consortium Requirement: The information does not explicitly state whether a single applicant or a consortium is required. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The tender is specifically for services in Bosnia & Herzegovina. Therefore, while the contracting authority is the European Border and Coast Guard Agency (FRONTEX), the geographic eligibility for the actual service providers would likely need to include entities capable of operating in Bosnia & Herzegovina. It is not explicitly stated whether the applicants need to be based in Bosnia & Herzegovina, but they must be able to provide services there.

Target Sector: The target sector is services, specifically renting or leasing services of own property (CPV code 70200000), logistics, and maintenance services. It also indirectly relates to security and border management due to Frontex being the lead contracting authority.

Mentioned Countries: Bosnia & Herzegovina is explicitly mentioned as the location where the services are to be provided. Poland is mentioned in the context of the time zone for the public opening and deadline (Europe/Warsaw).

Project Stage: The project stage is for the provision of services, which implies an operational or commercialization stage rather than research or development. The tender is for the rental of existing mobile units and associated services.

Funding Amount: The estimated total value of the contract is 400,000 EUR.

Application Type: The application type is an open call for tenders.

Nature of Support: The beneficiaries will receive money in exchange for providing services. This is a monetary exchange for services rendered.

Application Stages: The number of application stages is not explicitly detailed, but it involves at least one stage of submitting a tender, which will then be evaluated based on the best price-quality ratio. The selection criteria are mentioned, implying an evaluation stage.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The need for co-funding is not mentioned in the provided text.

Summary:

This is a call for tenders issued by the European Border and Coast Guard Agency (FRONTEX) for the rental of temporary and rapidly deployable mobile office, storage, and sanitary containers, along with associated logistics and maintenance services, in Bosnia & Herzegovina. The purpose is to provide adequate working and sanitary conditions for the officers of the Standing Corps deployed in the region. The procedure is an open procedure with an estimated total value of 400,000 EUR. The maximum contract duration is 48 months, and the award method is based on the best price-quality ratio. The submission method is electronic, and the deadline for receipt of tenders is August 4, 2025, at 16:00 Europe/Warsaw time. The TED publication date was July 1, 2025. Tenderers must submit their proposals electronically, and a Personal Identification Code (PIC) is mandatory for participation, whether as a single entity or as part of a consortium. The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions. The system also supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information. The contracting authority is not bound to reply to questions submitted after July 25, 2025, at 05:00 Europe/Warsaw time.