Provision of Temporary Agency Workers for the EUAA in Germany

This summary provides a comprehensive overview of a public procurement tender opportunity issued by the European Union Agency for Asylum (EUAA) for the provision of temporary agency workers in Germany. The tender is identified as EUAA/MLA/2025/OP/0025. This opportunity is designed for businesses capable of supplying temporary staffing services to EUAA's operations, emphasizing that it is a service contract rather than a grant.

Key details include that the contract will last for a maximum of 48 months, beginning with an initial period of 12 months that can be renewed three times. The submission deadline is November 11, 2025, at 16:00 CET, and the public opening of tenders will occur on November 12, 2025, at 10:00 CET. This is an open call for tenders, meaning that businesses will compete based on their proposals and the contract will be awarded based on a best price-quality ratio, with quality weighted at 60% and price at 40%.

The tender is open to various stakeholders, including large enterprises and specialized recruitment agencies, although it appears more suited for larger firms due to the scale of service required. The procurement focuses on human resources and temporary staffing services specifically for EUAA in Germany, and applicants must demonstrate established operational capacity and experience in this field to be eligible for consideration.

The application process will be conducted electronically, requiring a Personal Identification Code (PIC) for participation. The necessary documents for the submission include technical specifications, administrative specifications, a financial offer template, and other relevant forms published on the EU's tender portal. The maximum file size for uploads is 50 MB, and a maximum of 200 documents can be submitted.

This procurement opportunity does not mention any co-funding requirements, indicating that the contractor will receive full payment for the services provided under the terms of the contract. The overall context of this tender aligns with EUAA's mission to manage asylum and migration processes and aims to ensure that adequate staffing resources are available in a flexible manner.

In summary, this is a significant opportunity for established recruitment agencies capable of operating within the EU framework and addressing the staffing needs of EU institutions in Germany. The framework contract is structured to facilitate ongoing service without the need for continuous re-tendering throughout its duration.

This is an invitation to tender with procedure identifier EUAA/MLA/2025/OP/0025 for the provision of Temporary Agency Workers (TAWs) for the European Union Agency for Asylum (EUAA) in Germany. The TED reference is 192/2025 656142-2025. This is an open call procedure to conclude a single framework contract. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is best price-quality ratio. It is a framework agreement without reopening of competition.

The TED publication date is 07/10/2025. The date and time of the public opening is 12/11/2025 at 10:00 Europe/Malta time. The deadline for receipt of tenders is 11/11/2025 at 16:00 Europe/Malta time. The contracting authority is not bound to reply to questions submitted after 03/11/2025 07:00 Europe/Malta time. Submissions must be sent exclusively via electronic submission.

The following documents are available for download:
1. Invitation to tender EUAAMLA2025OP0025 Provision of TAWs DEInvitation letter, published on 07/10/2025, Version 1, no translations available.
2. Tender Specifications Part1 Admin Specs Temporary Agency Workers Germany, Tender specifications administrative part, published on 07/10/2025, Version 1, no translations available.
3. Tender Specifications Part2 Technical Specs Temporary Agency Workers Germany, Technical specifications, published on 07/10/2025, Version 1, no translations available.
4. SSF7 Financial offer form, published on 07/10/2025, Version 1, no translations available.
5. Annex 2 Standard Submission Forms Declaration on honour (tender), published on 07/10/2025, Version 1, no translations available.
6. fwc-service-2024 FR Recast-en Draft contract, published on 07/10/2025, Version 1, no translations available.
7. Annex 3 Timesheet template, Other invitation to tender document, published on 07/10/2025, Version 1, no translations available.
8. Annex 4, Other invitation to tender document, published on 07/10/2025, Version 1, no translations available.
9. Annex 4, Other invitation to tender document, published on 07/10/2025, Version 1, no translations available.

FAQ's related to the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support?
Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline?
No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, submissions can be found in:
In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 21:40

Which size should attachments have?
Attachments should be less than 50 MB in size. Published on 17/10/2024 21:36

How should I name attachments in eSubmision?
Name the attachments following the System Requirements. See the following conditions: The attachment name must be relevant and describe the content of the attachment. The file name must contain a file extension. The file name must not exceed 100 characters. Only use Latin characters (a-z, A-Z), numbers (0-9), underscore (_), hyphen (-) and dot (.). Other characters are automatically removed by the system. Published on 03/10/2024 17:39

Can I submit a video in eSbmission? Which formats are supported?
Check the System Requirements of eSubmission. Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column. Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory. Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
Make sure it follows the technical requirements of the system. Published on 03/10/2024 17:36

How many attachments can I upload per submission?
The maximum number of documents is 200 files. Check the eSubmission System Requirements in the documentation. Published on 03/10/2024 17:35

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger structure, check if any of your departments are already registered. If not, register the organisation. Published on 23/04/2024 17:07

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56

Which is the character set encoding in the system?
The character set encoding is UTF-8. Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 22/02/2024 00:55

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission. Published on 03/08/2021 23:05

In summary, this tender is an open call for companies to bid on a framework contract to provide temporary agency workers to the EUAA in Germany. The contract will be awarded based on the best price-quality ratio, and the maximum duration is 48 months. All submissions must be electronic, and potential bidders must register for a PIC (Personal Identification Code). The eSubmission system supports various file types and languages, and provides FAQs to assist bidders with technical issues.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that temporary agency work companies, recruitment agencies, or similar service providers are eligible.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract.

Consortium Requirement: The description mentions concluding a single framework contract, suggesting that both single applicants and consortia may be eligible, but a single framework contract will be awarded.

Beneficiary Scope (Geographic Eligibility): The tender is specifically for the provision of services in Germany, implying that applicants must be able to operate and provide services within Germany. Therefore, companies registered and operating in Germany, or with the ability to provide services in Germany, are likely eligible.

Target Sector: The target sector is human resources and employment, specifically the provision of temporary agency workers.

Mentioned Countries: Germany, France

Project Stage: The project stage is operational, requiring applicants to provide an existing service.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: The application type is an open call.

Nature of Support: Beneficiaries will receive money in exchange for providing temporary agency worker services.

Application Stages: The number of stages is not explicitly mentioned, but it can be inferred that there will be at least two stages: submission of the tender and evaluation of the tenders.

Success Rates: Success rates are not mentioned in the provided text.

Co-funding Requirement: Co-funding is not mentioned in the provided text, and is unlikely to be required in a procurement contract.

Summary:

This is an open call for tenders issued by the European Union Agency for Asylum (EUAA) for the provision of temporary agency workers in Germany. The procedure identifier is EUAA/MLA/2025/OP/0025. The TED reference is 192/2025 656142-2025. The contracting authority is the European Union Agency for Asylum. The main classification CPV code is 79620000. The nature of the contract is for services, and the maximum contract duration is 48 months. The award method is best price-quality ratio. The procedure aims to conclude a single framework agreement without reopening of competition. The TED publication date was 07/10/2025. The date and time of the public opening is 12/11/2025 at 10:00 Europe/Malta time. The deadline for receipt of tenders is 11/11/2025 at 16:00 Europe/Malta time. The contracting authority is not bound to reply to questions submitted after 03/11/2025 at 07:00 Europe/Malta time. Submissions must be sent electronically. The tender documents include the invitation letter, administrative and technical specifications, a financial offer form, standard submission forms, a draft contract, and timesheet templates. The maximum number of documents that can be uploaded per tender is 200, and the maximum file size is 50 MB. A Personal Identification Code (PIC) is mandatory for participation. The system supports 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents. The supported file types depend on the type of submission and are specified within the system requirements. Draft submissions can be viewed, edited, and deleted until the deadline. The eSubmission system supports the latest versions of Google Chrome and Mozilla Firefox.