Provision of security services for the Delegation of the European Union to Azerbaijan

The European Commission, specifically the European External Action Service (EEAS), has released a call for tenders for providing security services to the Delegation of the European Union in Azerbaijan. The estimated value of this procurement contract is 2,680,000 EUR, encompassing a total duration of up to 72 months, with a base period of 48 months and possible renewals. The opportunity is targeted towards private security companies capable of ensuring the safety of persons and properties associated with the EU Delegation, specifying a focus on physical security services.

The procurement process is classified under a competitive procedure with negotiation, requiring submission of proposals through an electronic system by interested parties. The deadline for submission requests is set for August 4, 2025, at 14:00 Baku time. Eligible applicants may include both individual companies and consortia; however, there are no specific geographic restrictions noted, though service delivery must occur within Azerbaijan.

Participants are reminded that a Personal Identification Code (PIC) is necessary to engage in this tender process, along with compliance with specific submission guidelines as outlined in the tender documents. The evaluation of proposals will prioritize the best price-quality ratio for selection purposes.

Overall, this procurement opportunity presents a significant chance for qualified providers in the security services sector, aiming to ensure operational security for EU representatives in Azerbaijan while adhering to EU procurement regulations.

The European Commission, specifically the Directorate-General for Research and Innovation, is offering a call for tenders for the provision of security services for the Delegation of the European Union to Azerbaijan. The procedure identifier for this call is EEAS/DELAZEB/2025/CPN/0116. The TED reference is 117/2025 399701-2025.

The main objective of this tender is to ensure the security of persons and properties for which the Delegation is responsible. The procedure type is a competitive procedure with negotiation. The estimated total value of the tender is 2,680,000 EUR. The TED publication date is 20/06/2025. The lead contracting authority is the European External Action Service (EEAS).

The main classification (CPV) code is 79000000, which corresponds to business services, including law, marketing, consulting, recruitment, printing, and security. The nature of the contract is for services, and the maximum contract duration is 72 months. The award method will be based on the best price-quality ratio, and it will be a framework agreement without reopening of competition.

The deadline for receipt of requests to participate is 04/08/2025 at 14:00 Asia/Baku time. Submissions must be sent exclusively via electronic means through the designated submission address.

The available documents for this tender include:

1. ENTender Specifications-Part 1: Invitation to submit a request to participate, published on 20/06/2025, Version 1, with no translations available.
2. ENDraft FWC: Invitation to submit a request to participate, published on 20/06/2025, Version 1, with no translations available.
3. ENDeclaration on honour: Invitation to submit a request to participate, published on 20/06/2025, Version 1, with no translations available.
4. ENInvitation to submit RtP: Invitation to submit a request to participate, published on 20/06/2025, Version 1, with no translations available.
5. ENRequest to participate form: Invitation to submit a request to participate, published on 20/06/2025, Version 1, with no translations available.
6. ENDeclaration on honour: Declaration on honour (requests to participate), published on 20/06/2025, Version 1, with no translations available.

The eSubmission system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents using an asymmetric key to ensure integrity and confidentiality. The supported file types depend on the type of submission and are specified within the system requirements linked to the procedure.

Attachments to the tender submission should be less than 50 MB in size. The maximum number of documents allowed per tender is 200 files. Tenderers need a Personal Identification Code (PIC) to participate, either as a sole candidate or as part of a consortium.

If the system is slow or not working, users should use the latest versions of Google Chrome or Mozilla Firefox and clear their browser's cache and cookies.

After the submission deadline, the content of the submission is not accessible as the system encrypts all attachments upon upload and will not allow decryption.

This call for tenders is an opportunity for companies to provide security services to the Delegation of the European Union in Azerbaijan. The goal is to ensure the safety and security of EU personnel and assets in the region. Interested parties must submit their requests to participate electronically by the specified deadline, following all the guidelines and requirements outlined in the tender documents. A key requirement is obtaining a PIC number and using the eSubmission system, ensuring all technical requirements are met for document uploads. The tender will be awarded based on the best price-quality ratio, and the selected provider will enter into a framework agreement for a maximum duration of 72 months.

Eligible Applicant Types: The content does not explicitly state the eligible applicant types. However, based on the nature of the tender (provision of security services), it can be inferred that eligible applicants are likely to be companies or organizations that specialize in security services. This could include SMEs, large enterprises, or other types of organizations with the relevant expertise and capacity.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process where the contracting authority (European External Action Service) is seeking to purchase services.

Consortium Requirement: The content mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The specific geographic eligibility is not explicitly stated in the provided content. However, since it is a tender issued by the European External Action Service (EEAS) for services in Azerbaijan, it is likely open to entities registered in the EU, Azerbaijan, and potentially other countries depending on the specific terms of the tender.

Target Sector: Security/Cybersecurity. The tender is for the provision of security services, which falls under the broader sector of security and potentially cybersecurity, given the increasing importance of digital security. The CPV code provided (79000000) also points to business services including security.

Mentioned Countries: Azerbaijan. The tender is specifically for the provision of security services for the Delegation of the European Union to Azerbaijan.

Project Stage: This is an operational service contract. The project stage is for the implementation and delivery of security services, not research, development, or demonstration.

Funding Amount: The estimated total value of the tender is 2,680,000 EUR.

Application Type: Open Call. The tender is described as "Open For Submission," indicating an open call where any eligible organization can submit a proposal.

Nature of Support: Money. The selected tenderer will receive monetary compensation for the provision of security services.

Application Stages: The application process involves at least two stages: submitting a request to participate and then submitting a full tender. The procedure type is a competitive procedure with negotiation, which may imply further stages of negotiation with selected candidates.

Success Rates: The success rates are not mentioned in the provided content.

Co-funding Requirement: The content does not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders issued by the European External Action Service (EEAS) for the provision of security services to the Delegation of the European Union in Azerbaijan. The estimated total value of the contract is 2,680,000 EUR, and the maximum contract duration is 72 months. The procedure is a competitive one with negotiation, and submissions must be made electronically. The deadline for receipt of requests to participate is August 4, 2025, at 14:00 Asia/Baku time. Eligible applicants can be individual companies or consortia with expertise in security services. The tender aims to ensure the security of persons and properties for which the EU Delegation in Azerbaijan is responsible. The award method is based on the best price-quality ratio, and the contract will be a framework agreement without reopening of competition. To participate, organizations need to register for a Personal Identification Code (PIC). The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions. The system also supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.