Provision of plastering, painting, soffits and partitioning works for the EUAA premises in Malta

The European Union Agency for Asylum (EUAA) is inviting tenders for a framework contract for renovation, finishing, and maintenance services at its premises in Malta. This public procurement tender is designed for contractors offering specialized works, specifically plastering, painting, soffits, and partitioning. It is structured as a framework agreement without the need to reopen competition, allowing for a flexible contract where work orders can be issued as needed.

The estimated value of the contract is €480,000, with an initial duration of 12 months and the potential for three renewals, bringing the total duration up to 48 months. The contracting authority will compensate the selected contractor(s) upon the completion of the work according to the contract terms, which emphasizes a monetary support model rather than grants or in-kind contributions.

The application process requires electronic submissions by the deadline of December 3, 2025, at 12:00 PM local time in Malta, with the opening of tenders scheduled for December 4, 2025. Interested parties must have a Personal Identification Code (PIC) to participate, either as individual candidates or as members of a consortium. The award method primarily considers the lowest price as the selection criterion.

While the tender documents contain no specific restrictions on eligibility, it highlights that EU and EEA-based firms are typically eligible to bid under standard EU public procurement regulations. The requirements for bids include submitting technical compliance documentation, financial offers, and adhering to the specified formatting in the electronic submission portal. The system allows for a maximum of 200 files per submission, with each file size not exceeding 50 MB.

Additionally, several documents are available for download, including the invitation letter, administrative and technical specifications, financial offer forms, a draft contract, and other relevant annexes. As this tender falls under EU regulations, it adheres to strict transparency and competitive principles to ensure fair access for qualified contractors.

For further clarification, questions may be submitted until November 25, 2025, after which the contracting authority is not obliged to respond. The overall goal is to secure qualified contractors for necessary renovation works on EUAA's facilities, indicative of the broader EU commitment to maintaining its infrastructure effectively.

This is an invitation to tender for the provision of plastering, painting, soffits, and partitioning works for the EUAA premises in Malta. The tender procedure identifier is EUAA/MLA/2025/OP/0017. The submission method is electronic, and the procedure type is an open procedure. The estimated total value of the tender is 480,000 EUR. The TED publication date is 24/10/2025. The lead contracting authority is the European Union Agency for Asylum. The main classification (CPV) code is 45400000, which refers to building completion work. The nature of the contract is for works, and the maximum contract duration is 48 months. The award method will be based on the lowest price. This is a framework agreement without reopening of competition. The TED reference is 205/2025 705101-2025. The date and time of the public opening is 04/12/2025 at 11:00 Europe/Malta. The deadline for receipt of tenders is 03/12/2025 at 12:00 Europe/Malta. The contracting authority is not bound to reply to questions submitted after 25/11/2025 at 07:00 Europe/Malta.

The purpose of the framework contract is the execution of all renovation, finishing, and fit-out works, specifically plastering, painting, soffits, and partitioning works, on the EUAA's premises. It also includes the provision of maintenance services, including the delivery of any required supplies.

The following documents are available for download:
1. Invitation to tender Invitation letter, published on 24/10/2025, Version 1, no translations available.
2. ENEUAAMLA2025OP0017 Tender specifications Part 1 Administrative specifications, Tender specifications adm. part, published on 24/10/2025, Version 1, no translations available.
3. ENEUAA MLA 2025 OP0017 Technical Specifications part 2 23 10 25, Technical specifications, published on 24/10/2025, Version 1, no translations available.
4. ENSSF 7 Financial tender form, Financial offer form, published on 24/10/2025, Version 1, no translations available.
5. ENDraft FWC, Draft contract, published on 24/10/2025, Version 1, no translations available.
6. ENAnnex B, Other invitation to tender document, published on 24/10/2025, Version 1, no translations available.
7. ENAnnex C, Other invitation to tender document, published on 24/10/2025, Version 1, no translations available.
8. ENAnnex A, Other invitation to tender document, published on 24/10/2025, Version 1, no translations available.
9. ENAnnex D, Other invitation to tender document, published on 24/10/2025, Version 1, no translations available.
10. ENStandard submission forms, Other invitation to tender document, published on 24/10/2025, Version 1, no translations available.

Submissions must be sent exclusively via electronic submission at the provided address.

Frequently Asked Questions (FAQ)
How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support?
Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline?
No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Submissions can be found in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have?
eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system.
How should I name attachments in eSubmission?
Name the attachments for the tender draft following the System Requirements. Attachment names must adhere to the following conditions: The name must be relevant and descriptive, must not exceed a certain length, and must use allowed characters.
Can I submit a video in eSubmission? Which formats are supported?
Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.
Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors, PIC is not mandatory.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
Make sure the file follows the technical requirements of the system.
How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files.
Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used.
How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
How many languages does the system support?
The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system?
The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed, and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, the European Union Agency for Asylum (EUAA) is seeking tenders for a framework contract to provide renovation, finishing, and maintenance services for its premises in Malta. The services include plastering, painting, soffit work, and partitioning. The contract is valued at an estimated 480,000 EUR and will run for a maximum of 48 months. The award will be based on the lowest price offered. The deadline for submitting tenders is December 3, 2025. The tender documents, including administrative and technical specifications, financial offer forms, and the draft contract, are available for download. The submission must be done electronically. A PIC code is mandatory for tenderers. The eSubmission system supports various file types, and attachments should be less than 50 MB. The system supports all 24 official EU languages and uses UTF-8 character encoding. The system encrypts all uploaded documents.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that construction companies, building contractors, and firms specializing in renovation, finishing, and fit-out works are eligible. This could include SMEs and potentially larger enterprises with the relevant expertise.

Funding Type: The funding type is procurement, specifically a framework agreement. The contracting authority seeks to establish a framework agreement for the execution of works.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Therefore, both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The tender is for works on the EUAA premises in Malta, which suggests that companies registered and operating within the EU, and potentially EEA countries, are eligible. The specific eligibility criteria would be detailed in the tender documents.

Target Sector: The target sector is buildings or construction, specifically renovation, finishing, and fit-out works. This includes plastering, painting, soffits, and partitioning.

Mentioned Countries: Malta is explicitly mentioned as the location of the EUAA premises where the works will be carried out. The European Union is also mentioned as the lead contracting authority is the European Union Agency for Asylum.

Project Stage: The project stage is execution of works and maintenance services. This implies that the project is at the implementation phase, requiring contractors to carry out specific tasks.

Funding Amount: The estimated total value of the framework contract is 480,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for the execution of works and provision of maintenance services as specified in the tender.

Application Stages: The number of application stages is not explicitly stated, but it would typically involve at least one stage of submitting a tender, followed by evaluation and award. The exact number of stages would be detailed in the tender documents.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This is an invitation to tender issued by the European Union Agency for Asylum (EUAA) for the provision of plastering, painting, soffits, and partitioning works for its premises in Malta. The procedure identifier is EUAA/MLA/2025/OP/0017. The tender is an open procedure, meaning any interested and qualified economic operator can submit a tender. The estimated total value of the framework contract is 480,000 EUR, and the maximum contract duration is 48 months. The award method is based on the lowest price. The contracting authority aims to establish a framework agreement without reopening of competition.

The purpose of the framework contract is the execution of all renovation, finishing, and fit-out works, including plastering, painting, soffits, and partitioning works, as well as the provision of maintenance services, including the delivery of required supplies. The TED publication date is 24/10/2025, and the deadline for receipt of tenders is 03/12/2025 at 12:00 Europe/Malta time. The date and time of the public opening is 04/12/2025 at 11:00 Europe/Malta time. The contracting authority is not bound to reply to questions submitted after 25/11/2025 at 07:00 Europe/Malta time.

Submissions must be sent electronically via the address for submission provided in the tender documents. The maximum number of attachments allowed per tender is 200 files, and the maximum file size is 50 MB. A Personal Identification Code (PIC) is mandatory for participation, either as a sole candidate or as part of a consortium. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality.

Interested parties should download and review all the provided documents, including the Invitation to Tender, Tender Specifications (Administrative and Technical), Financial Tender Form, Draft Contract, and Annexes. They should also consult the FAQs and any public Q&A for further clarification.