Provision of non-residential Property Consultancy and Advice, Property Related Client Representation and Assistance and Ancillary Services related to 30 Churchill Place, Canary Wharf, London

The European Medicines Agency (EMA) has published a tender opportunity, EMA/2024/OP/0023, for the provision of non-residential property consultancy and advisory services related to its previous premises at 30 Churchill Place, Canary Wharf, London. This tender represents a procurement contract and is not classified as a grant. The main objective is to engage an experienced operator to deliver property-related client representation and ancillary services.

The contract is set within a framework agreement framework that allows for an initial term of 12 months which may be renewed up to a maximum of 48 months. The selection process will prioritize quality, accounting for 60% of the scoring criteria, while the remaining 40% will focus on price. The deadline for submission of tenders is July 28, 2025, by 16:00 CEST. Proposals must be submitted electronically, adhering to the requirements detailed in the tender documentation.

The bidding is open to any economic operator capable of meeting the selection criteria. While specific encouragement for small and medium-sized enterprises (SMEs) is not provided, SMEs are not explicitly excluded. The geographic eligibility allows bidders from EU, EEA, and potentially other countries with mutual access agreements, despite the UK no longer being part of the EU.

The request encompasses various documents available for download, including technical specifications and draft contracts, which will aid bidders in preparing their submissions. There is no specific funding amount detailed for the contract as it will depend on the services rendered under the agreement.

The process is characterized as a single-stage application, where all interested entities are allowed to submit bids without prior qualification stages. The tender will be evaluated based on the net score derived from quality and price considerations. Therefore, the contract aims to ensure that service delivery is both efficient and cost-effective for the EMA, fulfilling the needs for the property consultancy associated with their former operational premises.

The European Medicines Agency (EMA) has issued a call for tenders, EMA/2024/OP/0023, for the provision of non-residential Property Consultancy and Advice, Property Related Client Representation and Assistance and Ancillary Services related to 30 Churchill Place, Canary Wharf, London. The TED reference for this call is 120/2025 411950-2025.

The procedure type is an open procedure, and submissions must be made electronically. The estimated total value is not specified. The TED publication date is 26/06/2025. The lead contracting authority is the European Medicines Agency, MED - European Medicines Agency. The main classification (CPV) code is 70332000 - Non-residential property services. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is based on the best price-quality ratio, and the framework agreement is a framework agreement without reopening of competition.

Key milestones include the TED publication date of 26/06/2025, a public opening date and time of 29/07/2025 at 10:00 Europe/Amsterdam, and a deadline for receipt of tenders on 28/07/2025 at 16:00 Europe/Amsterdam. The contracting authority is not bound to reply to questions submitted after 18/07/2025 at 05:00 Europe/Amsterdam.

The following documents are available for download:

Invitation to Tender EMA.2024.OP.0023 Invitation letter, published on 26/06/2025, Version 1, No translations available.
Technical specifications, published on 26/06/2025, Version 1, No translations available.
Annex I - Tenderer information sheet and declaration on tender submission, published on 26/06/2025, Version 1, No translations available.
Annex II - Costing sheet Financial offer form, published on 26/06/2025, Version 1, No translations available.
Annex III - Declaration on Honour Declaration on honour (tender), published on 26/06/2025, Version 1, No translations available.
Annex IV - Minimum technical requirements declaration, published on 26/06/2025, Version 1, No translations available.
Annex V - Power of attorney, published on 26/06/2025, Version 1, No translations available.
Annex VI - Subcontractors, published on 26/06/2025, Version 1, No translations available.
Annex VII - Draft framework contract, published on 26/06/2025, Version 1, No translations available.
Annex VIII - Declaration of Confidentiality, published on 26/06/2025, Version 1, No translations available.

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

Frequently Asked Questions (FAQ)

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet browsers. Published on 13/02/2025 20:52

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Is it possible to view the details of the submission after the deadline?
The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u. Published on 13/02/2025 20:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to . Published on 17/10/2024 20:40

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For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa. Published on 17/10/2024 20:36

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I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37

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The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i. Published on 03/10/2024 16:36

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What is the validity period of a PIC?
A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55

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The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56

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The character set encoding is UTF-8. Published on 22/02/2024 23:58

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In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 22:05

In summary, this tender opportunity is for the provision of property consultancy, advisory services, client representation, assistance, and ancillary services for the EMA's former premises in London. The European Medicines Agency is seeking a contractor to provide these services for a duration of up to 48 months. The tender is an open procedure, meaning any interested party can submit a bid, and the selection will be based on the best price-quality ratio. Tenderers must submit their proposals electronically by the deadline of July 28, 2025. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types, with a maximum size of 50 MB per attachment and a limit of 200 files per submission. The system encrypts all uploaded documents to ensure confidentiality.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies or organizations that can provide property consultancy and advisory services. This could include SMEs, large enterprises, consulting firms, or other entities with relevant expertise.

Funding Type: The funding type is procurement, specifically a service contract. The call is for tenders, indicating that the European Medicines Agency (EMA) is seeking to procure services related to property consultancy and advice.

Consortium Requirement: The opportunity is open to both single applicants and consortia. The FAQ mentions that a Personal Identification Code (PIC) is mandatory for participation as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that the tender relates to property in London (30 Churchill Place, Canary Wharf), it is likely open to entities that can operate and provide services in the UK. Since it is an EU tender, it is likely open to entities within the EU and possibly EEA, and other countries depending on specific agreements.

Target Sector: The target sector is property consultancy and advisory services, specifically related to non-residential property. The CPV code provided (70332000) confirms this.

Mentioned Countries: The United Kingdom (specifically London) is mentioned as the location of the property for which consultancy services are required.

Project Stage: The project stage is not applicable, as this is a service procurement. The selected tenderer will be providing ongoing consultancy and advisory services for an existing property.

Funding Amount: The estimated total value is not provided in the scraped content.

Application Type: The application type is an open call for tenders.

Nature of Support: The beneficiaries will receive money in exchange for providing consultancy and advisory services. This is a service contract.

Application Stages: The number of application stages is not explicitly stated, but it is likely a multi-stage process involving submission of a tender, evaluation, and contract award.

Success Rates: The success rates are not mentioned in the provided content.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary:

This is an invitation to tender (EMA/2024/OP/0023) issued by the European Medicines Agency (EMA) for the provision of consultancy and advisory services related to their previous premises at 30 Churchill Place, Canary Wharf, London. The tender is for non-residential property services, and the contract duration is a maximum of 48 months. The procedure type is an open procedure, and submissions must be sent electronically. The deadline for receipt of tenders is 28/07/2025 at 16:00 Europe/Amsterdam. The award method is based on the best price-quality ratio, and the contract will be a framework agreement without reopening of competition. Tenderers must submit their proposals electronically through the eSubmission system, ensuring that all attachments comply with the system's technical requirements (e.g., file size limit of 50 MB, naming conventions). A Personal Identification Code (PIC) is mandatory for participation. The European Medicines Agency (EMA) is seeking to procure consultancy and advisory services for its previous premises in London. The tender is open to companies and organizations with expertise in property consultancy, and the contract will be awarded based on the best price-quality ratio. The selected tenderer will provide ongoing services for a maximum of 48 months under a framework agreement.