Provision of Legal Services

This is a call for tenders issued by the European Union Agency for Law Enforcement Cooperation (EUROPOL) for the provision of legal services. The total estimated value of the procurement is 800,000 EUR, split into two lots. Lot 1 focuses on EU Employment and Civil Service Law, with an estimated value of 200,000 EUR, while Lot 2 pertains to Public International and European Law, with an estimated value of 600,000 EUR. Both lots will have a maximum contract duration of 48 months.

The application process is an open procedure requiring electronic submissions through the Funding & Tenders Portal, with a submission deadline of July 15, 2025. The award will be based on the best price-quality ratio. Interested legal service providers, including law firms and independent legal practitioners, are encouraged to apply. A key requirement for participation is obtaining a Personal Identification Code (PIC), which is necessary for submitting tenders independently or as a member of a consortium.

The nature of support offered through this tender will be monetary, as the contract involves service procurement. There is no co-funding required, and the procedure allows for electronic filing of documents, supporting various file types. The contracting authority is not bound to answer questions submitted after July 7, 2025.

Tenderers must adhere to specific requirements, including file size limitations for uploads and using supported browsers for submission. A total of 200 documents can be uploaded per submission, and all uploaded materials will be encrypted for confidentiality.

In summary, this tender presents a significant opportunity for established legal providers with expertise in the specified areas of EU and international law, reinforcing EUROPOL's operational needs and legal activities in conjunction with member states. Interested candidates are urged to review all provided documentation thoroughly and comply with submission technologies to ensure a successful application process.

This is a call for tenders, reference number EUROPOL/2025/OP/0002, published on 12/06/2025. The procedure is an open procedure, and submissions must be electronic. The call is for the provision of legal services to the European Union Agency for Law Enforcement Cooperation (EUROPOL). The estimated total value of the tender is 800,000 EUR. The TED reference is 111/2025 380981-2025.

The call is divided into two lots:

Lot 1: Provision of Legal services: EU Employment and Civil Service Law (including advice and representation before the EU General Court of Justice). The estimated value for this lot is 200,000 EUR.

Lot 2: Provision of Legal services: Public International and European Law (including advice and representation before the Court of Justice of the EU). The scope of this lot is related to any claims related to Europol's mandate and operational activities in cooperation with the Member States (e.g. in international law enforcement cooperation, data protection, data security and information processing matters, etc.). The estimated value for this lot is 600,000 EUR.

Both lots have the following characteristics:

Nature of the contract: services
Maximum contract duration: 48 months
Award method: best price-quality ratio
Framework agreement: framework agreement, without reopening of competition
Main classification (CPV): 79110000 - Legal advisory and representation services
Additional classification (CPV): 79100000 - Legal services, 79111000 - Legal advisory services, 79112000 - Legal representation services

Important milestones include:

TED publication date: 12/06/2025
Date and time of public opening: 16/07/2025 15:00 Europe/Amsterdam
Deadline for receipt of tenders: 15/07/2025 16:00 Europe/Amsterdam
Contracting authority is not bound to reply to questions submitted after: 07/07/2025 05:00 Europe/Amsterdam

The following documents are available for download:

Invitation to tender Invitation letter (Published on 12/06/2025, All lots, Version 1, No translations available)
TENDER SPECIFICATIONS Part 1 Administrative specifications Tender specifications adm. part (Published on 12/06/2025, All lots, Version 1, No translations available)
Technical specifications Technical specifications (Published on 12/06/2025, All lots, Version 1, No translations available)
Annex 6 Financial tender form Financial offer form (Published on 12/06/2025, All lots, Version 1, No translations available)
Technical offer form Other invitation to tender document (Published on 12/06/2025, All lots, Version 1, No translations available)
Declaration on Honour Declaration on honour (tender) (Published on 12/06/2025, All lots, Version 1, No translations available)
Draft Framework Contract Draft contract (Published on 12/06/2025, All lots, Version 1, No translations available)

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

Some frequently asked questions (FAQ) and their answers are provided:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, submissions can be found in ‘My Submission(s)’.
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.
How should I name attachments in eSubmission? Follow the System Requirements.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this EUROPOL tender seeks legal service providers to offer expertise in two distinct areas of law: EU Employment and Civil Service Law (Lot 1), and Public International and European Law (Lot 2). The total estimated budget is 800,000 EUR, divided between the two lots. The contracts will be framework agreements lasting up to 48 months, awarded based on the best price-quality ratio. Interested parties must submit their tenders electronically by July 15, 2025, and should consult the provided documentation for detailed specifications and submission requirements. A key requirement is obtaining a Participant Identification Code (PIC) for registration. The eSubmission system supports various file types and encrypts uploaded documents for security.

Eligible Applicant Types: The opportunity details do not explicitly state the eligible applicant types. However, given that it is a call for tenders for legal services, it can be inferred that eligible applicants are likely to be legal service providers, law firms, or individual legal professionals.

Funding Type: The funding type is procurement, specifically a service contract. The call is for the "Provision of Legal Services," and the selected tenderer(s) will be awarded a framework contract to provide these services.

Consortium Requirement: The opportunity details do not explicitly state whether a consortium is required or if a single applicant is sufficient. The FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The opportunity details do not explicitly state the geographic eligibility. However, given that the contracting authority is the European Union Agency for Law Enforcement Cooperation (EUROPOL), it can be inferred that the geographic eligibility is likely to be EU member states, and possibly EEA countries or other countries with agreements with the EU.

Target Sector: The target sector is legal services. Specifically, the call for tenders is for "Legal advisory and representation services." The two lots focus on: 1) EU Employment and Civil Service Law (including advice and representation before the EU General Court of Justice) and 2) Public International and European Law (including advice and representation before the Court of Justice of the EU).

Mentioned Countries: No specific countries are mentioned, but the region is the EU, as the contracting authority is EUROPOL and the legal services relate to EU law. Mentions of Europe/Amsterdam are related to time zones for milestones.

Project Stage: This opportunity is for the provision of ongoing legal services; therefore, it does not relate to a specific project stage in the traditional sense (idea, research, etc.). It is for operational services.

Funding Amount: The estimated total value of the procurement is 800,000 EUR. Lot 1 has an estimated value of 200,000 EUR, and Lot 2 has an estimated value of 600,000 EUR.

Application Type: The application type is an open call for tenders.

Nature of Support: The beneficiaries will receive money in exchange for providing legal services. This is a service contract.

Application Stages: The opportunity details do not explicitly state the number of stages. However, based on the documentation provided (Invitation to tender, Tender specifications, Technical specifications, Financial tender form, Technical offer form, Declaration on Honour, Draft Framework Contract), it can be inferred that there are multiple stages involving submission of administrative documents, technical specifications, and a financial offer, followed by evaluation.

Success Rates: The opportunity details do not provide information on success rates.

Co-funding Requirement: The opportunity details do not explicitly state whether co-funding is required. Given that it is a procurement contract, co-funding is unlikely.

Summary: This is a call for tenders issued by the European Union Agency for Law Enforcement Cooperation (EUROPOL) for the provision of legal services. The total estimated value of the procurement is 800,000 EUR, divided into two lots. Lot 1 focuses on EU Employment and Civil Service Law, with an estimated value of 200,000 EUR. Lot 2 focuses on Public International and European Law, with an estimated value of 600,000 EUR. The contract duration is 48 months. The procedure type is an open procedure, and submissions must be made electronically. The deadline for receipt of tenders is July 15, 2025, at 16:00 Europe/Amsterdam time. The award method is based on the best price-quality ratio. Interested legal service providers, law firms, and legal professionals are invited to submit their tenders electronically, following the instructions and requirements outlined in the tender documents. A Personal Identification Code (PIC) is mandatory for participation, whether as a single tenderer or as part of a consortium. The eSubmission system supports various file types and has a maximum attachment size of 50 MB per file, with a limit of 200 files per submission. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.