Provision of landline telephony services for the Petten JRC site

This document details a pre-announcement for an upcoming procurement opportunity by the European Commission's Joint Research Centre (JRC). The procurement is for the provision of landline telephony services at the JRC Petten site in the Netherlands.

Eligible applicants include companies that provide telecommunications services, with no specific restrictions noted for applicant types. The funding type is a service procurement contract intended to ensure continuity of services as the current contract expires in 2025. There is no consortia requirement, meaning individual companies can apply. The geographic eligibility is EU-wide, allowing participation from all EU member states and potentially EEA countries.

The target sector is telecommunications, specifically focusing on landline telephony services categorized under CPV codes 64200000 and 64210000. While the Netherlands will be the operational base, the tender does not limit applicants by nationality. The project is considered to be in the commercialization stage, targeting established service providers capable of delivering reliable telephony solutions.

The estimated funding amount is not specified, and the application type is an open call with electronic submissions, beginning on July 3, 2025, and closing on October 1, 2025. The nature of support is monetary, with the successful bidder receiving payment for services rendered. The application process includes one stage, focusing on evaluation of submitted proposals. Success rates for applications have not been determined; co-funding requirements do not apply for this procurement.

In summary, the JRC is preparing to announce a negotiated procurement procedure for telephony services, inviting interested parties to express their interest electronically. The maximum contract duration will be 48 months, and the process is expected to launch formally in October 2025. This represents an opportunity for telecommunications service providers to engage in a significant contract to support the operational needs of the JRC Petten site.

This is a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure, not a call for tenders. More information can be found via a link provided. Submissions must be sent exclusively at the address for submission given.

The procedure identifier is EC-JRC/PTT/2025/LVP/3537-EXA. JRC T6 is undertaking a procurement for the provision of landline telephony services at the JRC Petten site. The objective of this procurement is to ensure the continuity of high-quality and secure landline telephony services to support the activities of JRC Petten, as the current contract is about to expire and JRC Petten requires a reliable and efficient landline telephony solution to support its operations. The procedure type is a planned negotiated procedure for a middle/low value contract. The lead contracting authority is the European Commission, DG JRC - Joint Research Centre. The main classification (CPV) code is 64200000 - Telecommunications services. The nature of the contract is for services. The maximum contract duration is 48 months. There is no framework agreement. The start date for expression of interest is 2025-07-03 Europe/Brussels. The deadline for expression of interest is 01/10/2025 04:59 Europe/Amsterdam. The indicative date of launch of the negotiated procedure is 2025-10-01 Europe/Amsterdam. The method of expression of interest is electronic. The address for expression of interest is via a link to "Express interest".

A question in the public Q&A asks where to find the procurement documents for calls for tenders with ‘ExA' in the reference. The answer states that references that feature an ‘ExA’ are not calls for tenders, but a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This answer was published on 03/10/2024 16:32.

In summary, this is a pre-announcement for a future negotiated procurement procedure by the European Commission's Joint Research Centre (JRC) for landline telephony services at its Petten site. The current contract is expiring, and the JRC seeks a reliable and efficient solution to maintain continuity of service. This is not a call for tenders yet, but an invitation to express interest. The procedure is expected to be a negotiated one for a low or middle value contract. The expression of interest period starts in July 2025, with a deadline in October 2025, and the negotiated procedure is expected to launch in October 2025. Companies interested in providing these services should monitor the opportunity and express their interest electronically through the provided link when the expression of interest period opens.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the procurement, it is likely to be companies or organizations that provide telecommunications services. This could include SMEs, large enterprises, or other service providers in the telecommunications sector.

Funding Type: This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. The nature of the contract is for services.

Consortium Requirement: The information does not explicitly state whether a single applicant or a consortium is required. However, given the nature of the service (landline telephony), it is possible that either a single applicant or a consortium could be eligible, depending on the scope and requirements defined in the future call for tenders.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but since it is an EU procurement by the European Commission, DG JRC, it is highly likely that the eligibility will be open to companies registered in the EU and possibly EEA countries.

Target Sector: The target sector is telecommunications, specifically landline telephony services.

Mentioned Countries: The Netherlands is implicitly mentioned as the JRC Petten site is located there. The start and deadline for expression of interest refer to Europe/Brussels and Europe/Amsterdam timezones.

Project Stage: The project is at the stage where the current contract is expiring, and the JRC Petten site requires a reliable and efficient landline telephony solution to support its operations. Therefore, the expected stage is for established service providers to provide operational services.

Funding Amount: The funding amount is described as a "middle/low value contract," but the estimated total value is not specified. It is variable.

Application Type: The application type is a planned negotiated procedure. The first step is to express interest electronically.

Nature of Support: Beneficiaries will receive money in exchange for providing landline telephony services.

Application Stages: The application process appears to have at least two stages: 1) Expression of interest, and 2) Participation in the negotiated procedure, which will be launched at a later date.

Success Rates: The success rates are not mentioned. Given that this is a negotiated procedure, the success rate will depend on the number of companies invited to negotiate and the quality of their offers.

Co-funding Requirement: Co-funding requirements are not mentioned.

Summary:

This is a pre-announcement for a planned call for tenders by the European Commission, DG JRC (Joint Research Centre), specifically for the provision of landline telephony services at the JRC Petten site in the Netherlands. The current contract is expiring, and the JRC requires a reliable and efficient landline telephony solution. This is not a call for tenders yet, but rather a publication announcing the contracting authority's intention to publish a future negotiated low or middle value procedure. The procedure identifier is EC-JRC/PTT/2025/LVP/3537-EXA. The main classification (CPV) code is 64200000, which relates to telecommunications services. The maximum contract duration is 48 months. The start date for expression of interest is planned for 2025-07-03, and the deadline for expression of interest is 2025-10-01. The indicative date for the launch of the negotiated procedure is 2025-10-01. Interested parties must express their interest electronically. This is a procurement opportunity for telecommunications service providers to bid for a contract to provide landline telephony services to the JRC Petten site.