Provision of 25 All in one (AIO) PCs

The European Union Agency for Asylum (EUAA) is planning to issue a negotiated procurement procedure for the supply of 25 all-in-one (AIO) desktop PCs needed for its Trident Examination Centre. This announcement serves as a pre-notification and is not a formal call for tenders yet. The primary requirement is for compact and space-efficient desktop systems that minimize wiring, suitable for a constrained examination environment.

The procurement procedure identifier is EUAA/MLA/2025/LVP/0021-EXA, and the classification code for the procurement is CPV 30213300, which pertains to desktop computers. The nature of the contract is for supplies, and although the specific funding amount has not been disclosed, it is characterized as a low or middle value contract.

Eligible applicants from the EU and EEA can participate, although there are no specific restrictions outlined regarding the types of companies that can apply. Interested parties will be required to submit their expressions of interest through an electronic method.

The timeframe for this process includes:
- Start date for expressions of interest: July 17, 2025 (Brussels time)
- Deadline for expressions of interest: August 1, 2025 (04:59 Malta time)
- Indicative date of launch of the negotiated procedure: August 1, 2025 (Malta time)

It is essential for potential suppliers to note that these expressions of interest are preliminary, and the actual tender call will come later. The focus is on PC systems that provide ample display resolution while adhering to space constraints.

Overall, this pre-announcement allows time for potential suppliers to get ready for a forthcoming procurement opportunity that emphasizes compact, clean, and efficient computer systems.

This is a publication announcing the European Union Agency for Asylum's (EUAA) intention to publish a future negotiated low or middle value procedure for the provision of 25 All in one (AIO) PCs. This is not a call for tenders.

The procedure identifier is EUAA/MLA/2025/LVP/0021-EXA.

The Trident Examination centre requires compact all-in-one desktop systems due to limited space and barriers surrounding users of the examination system. The desks must be clean, simple, with minimal wiring, and occupy minimal space, while providing ample desktop resolution for ease of use.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified. The lead contracting authority is the European Union Agency for Asylum. The main classification (CPV) code is 30213300, which refers to desktop computers. The nature of the contract is for supplies. The maximum contract duration is 3 months. There is no framework agreement.

The start date for expression of interest is 2025-07-17 Europe/Brussels. The deadline for expression of interest is 01/08/2025 04:59 Europe/Malta. The indicative date of launch of the negotiated procedure is 2025-08-01 Europe/Malta.

The method of expression of interest is electronic, and the address for expression of interest is "Express interest".

A frequently asked question (FAQ) is: "Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference?". The answer is: "References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure." This was published on 03/10/2024 16:32.

In summary, the European Union Agency for Asylum plans to launch a negotiated procedure for a low or middle value contract to procure 25 all-in-one PCs for its Trident Examination centre. This announcement serves as a pre-notification, allowing interested parties to express their interest electronically. The actual call for tenders will be published at a later date. The PCs are needed to create a clean and efficient examination environment with minimal space requirements and wiring. The expression of interest period opens on July 17, 2025, and closes on August 1, 2025. The negotiated procedure is expected to launch on August 1, 2025.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, since this is a planned negotiated procedure for a middle/low value contract for the supply of computer equipment, it is likely that eligible applicants would include companies, SMEs, and potentially large enterprises, that are suppliers of computer hardware.

Funding Type: This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. The nature of the contract is for supplies.

Consortium Requirement: The text does not explicitly state whether a single applicant or a consortium is required. Given the nature of the procurement for supplying computer equipment, it is more likely that both single applicants and consortia could be eligible, although this is not definitively stated.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, since the lead contracting authority is the European Union Agency for Asylum, it can be inferred that the geographic eligibility likely includes EU member states, and potentially EEA countries or other countries with agreements with the EU.

Target Sector: The target sector is ICT, specifically computer hardware and supplies. The main classification (CPV) code is 30213300, which refers to desktop computers.

Mentioned Countries: Malta and Brussels (Belgium) are mentioned in the context of the dates and times for the expression of interest and the indicative date of launch.

Project Stage: This opportunity is for the supply of existing, commercially available All-in-One PCs. Therefore, the project stage is commercialization.

Funding Amount: The funding amount is described as a "low or middle value procedure," but no specific monetary range is provided.

Application Type: The application type is a planned negotiated procedure. The first step is an expression of interest, submitted electronically.

Nature of Support: The beneficiaries will receive money in exchange for the supply of 25 All-in-One PCs.

Application Stages: The application process involves at least two stages: an expression of interest and a subsequent negotiated procedure.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not mention any co-funding requirement.

Summary:

This is a pre-announcement for a planned negotiated procurement procedure by the European Union Agency for Asylum (EUAA). The EUAA intends to procure 25 All-in-One (AIO) PCs for its Trident Examination centre. The requirement is for compact desktop systems with minimal wiring and a clean design, suitable for a space-constrained environment with barriers around each user. This is not a call for tenders yet, but rather an announcement of the agency's intention to launch a negotiated procedure for a low or middle value contract in the future.

The procedure identifier is EUAA/MLA/2025/LVP/0021-EXA. The main classification (CPV) code is 30213300, indicating desktop computers. The nature of the contract is for supplies, and the maximum contract duration is 3 months. There is no framework agreement mentioned.

The start date for expression of interest is planned for 2025-07-17 (Europe/Brussels time), and the deadline for expression of interest is 2025-08-01 04:59 (Europe/Malta time). The indicative date of launch of the negotiated procedure is 2025-08-01 (Europe/Malta time).

Interested parties must submit their expression of interest electronically via the provided link. The announcement also includes a Q&A section where potential applicants can log in to ask questions. A previously answered question clarifies that references featuring "ExA" are not calls for tenders but announcements of intent to launch a negotiated procedure.

In essence, this announcement serves as a heads-up for potential suppliers of All-in-One PCs, informing them of a future procurement opportunity with the EUAA. Suppliers who meet the requirements for compact, clean, and space-efficient desktop systems should monitor the EU Funding & Tenders Portal for the official launch of the negotiated procedure.