Photovoltaic Installation JRC-Geel

The European Commission's Joint Research Centre (JRC) has issued a call for tenders for a photovoltaic installation project at its facility in Geel, Belgium. The estimated contract value is €675,000, with the tender referenced as EC-JRC/GEE/2025/OP/5021. The tender involves the design, supply, installation, and commissioning of a photovoltaic system with a minimum capacity of 675 kWp to meet Flemish government regulations and to maximize local energy consumption. The procedure for this tender is an open call, requiring electronic submissions through the Funding and Tenders Portal. Key milestones include the publication date on November 24, 2025, with a submission deadline set for January 26, 2026, at 16:00 UTC+01:00. The public opening of the tenders will occur on January 28, 2026. Bidders may submit questions until January 16, 2026. The evaluation criterion for awarding the contract will be based solely on the lowest price. The tender documents specify no framework agreement is attached and that group participation or consortia can submit bids. Entities from EU and EEA member states are eligible to participate, although specific geographic restrictions may apply. Submissions must be made electronically, and all required documents, including the invitation letter and technical specifications, are available for download via the portal. A Participant Identification Code (PIC) is mandatory for any company wishing to submit a bid. The eSubmission system supports multiple EU languages, allows for a maximum file size of 50 MB per document, and permits a maximum of 200 files per submission. The project is currently at the implementation stage, transitioning from research or development to actual deployment of the photovoltaic technology. Overall, this opportunity presents a clear pathway for commercial enterprises capable of delivering complex photovoltaic installations to participate in a significant public procurement process focused on renewable energy.

This is a call for tenders, reference number EC-JRC/GEE/2025/OP/5021, published on 24/11/2025. The European Commission, DG JRC Joint Research Centre, intends to equip its site in Geel, Belgium with a photovoltaic (PV) installation. The TED reference is 226/2025 779133-2025.

The procedure type is an open procedure, and the submission method is electronic. The estimated total value of the tender is €675,000. The main classification (CPV) code is 31712331, which refers to photovoltaic cells. The nature of the contract is for supplies, and the maximum contract duration is 18 months. The award method will be based on the lowest price. There is no framework agreement associated with this tender.

Key milestones include:

TED publication date:24/11/2025

Date and time of public opening:28/01/2026 10:00 Europe/Brussels

Deadline for receipt of tenders:26/01/2026 16:00 Europe/Brussels

Deadline for submitting questions:16/01/2026 07:00 Europe/Brussels

The scope of the tender includes the design, supply, installation, and commissioning of the PV installation. The installation must have a minimum capacity of 675 kWp and must be designed according to the specifications made available during the tendering period. The produced energy should be consumed locally to the maximum extent possible. The aim of the installation is to conform with the upcoming PV obligation set out by the Flemish government and to maximize the yield with the available surfaces.

The following documents are available for download:

EN0. Invitation to tender Invitation letter, published on 24/11/2025, Version 1, No translations available

EN1. Draft contract, published on 24/11/2025, Version 1, No translations available

EN1. Contract - Appendix 2 Draft contract annex, published on 24/11/2025, Version 1, No translations available

EN1.1 Tender Specifications - Annex 1 - Admin Specs Tender specifications - adm. part, published on 24/11/2025, Version 1, No translations available

EN1.1.1 Admin Specs - Annex 1 - List of doc Tender specifications - adm. part, published on 24/11/2025, Version 1, No translations available

EN1.1.2 Admin Specs - Annex 2 - Declaration-of-honour Declaration on honour (tender), published on 24/11/2025, Version 1, No translations available

EN1.1.3 Admin Specs - Annex 3 - Power of attorney Tender specifications - adm. part, published on 24/11/2025, Version 1, No translations available

EN1.1.4 Admin Specs - Annex 4 - List subcontractors Tender specifications - adm. part, published on 24/11/2025, Version 1, No translations available

EN1.1.5.1 Admin Specs - Annex 5 - Commit letter subcontractor Tender specifications - adm. part, published on 24/11/2025, Version 1, No translations available

EN1.1.5.2 Admin Specs - Annex 5 - Commit letter relied entity Tender specifications - adm. part, published on 24/11/2025, Version 1, No translations available

There are 28 documents available in total.

Submissions must be sent exclusively via electronic submission.

Some frequently asked questions (FAQ) and their answers related to the eSubmission system are provided:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. Clear the cache and cookies if the issue persists.

Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. Refer to the System Requirements link for up-to-date technical recommendations.

Is it possible to view the details of the submission after the deadline? No, the content is encrypted upon upload and cannot be decrypted after the deadline.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’.

Which size should attachments have? Attachments should be less than 50 MB in size.

How should I name attachments in eSubmission? Follow the System Requirements for attachment names.

Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements.

I received an invitation from the F&T Portal but cannot view the procurement documents. Select an organisation in the F&T Portal under “My Invitations”.

Do I need to validate my PIC in order to submit a tender in eSubmission? Yes, a Personal Identification Code (PIC) is mandatory.

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Ensure the file follows the technical requirements of the system.

How many attachments can I upload per submission? The system allows a maximum of 200 files per tender.

Why do tenderers need a PIC? A PIC is mandatory to submit a tender or a request to participate.

How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool.

How many languages does the system support? The system supports all 24 official EU languages.

Which is the character set encoding in the system? The character set encoding is UTF-8.

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents.

Which file types does the system support? The supported file types depend on the type of submission.

Can I view and edit my draft submission? Yes, until the submission deadline.

In the submission report, under the name of our entity, "Legal form:UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification.

In summary, this tender is an opportunity for companies to bid on a project to design, supply, install, and commission a photovoltaic installation at the Joint Research Centre in Geel, Belgium. The project aims to meet Flemish government obligations and maximize local energy consumption. The tender is an open procedure, meaning any eligible company can submit a bid electronically. The contract will be awarded to the bidder offering the lowest price, provided they meet all the technical and administrative requirements. Interested parties should download all relevant documents, including the invitation letter, draft contract, and tender specifications, and ensure they submit their tenders before the deadline of January 26, 2026. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and uses encryption to protect the integrity of the submissions.

Eligible Applicant Types:The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies, firms, and other organizations capable of designing, supplying, installing, and commissioning photovoltaic installations. This could include SMEs, large enterprises, and potentially research institutions with relevant capabilities.

Funding Type:Procurement. This is a call for tenders, indicating a procurement process where the contracting authority (European Commission, DG JRC) is seeking to purchase services (design, supply, installation, and commissioning of a PV installation).

Consortium Requirement:The tender specifications include "Admin Specs - Annex 4 - List subcontractors" and "Admin Specs - Annex 5 - Commit letter subcontractor/relied entity", suggesting that both single applicants and consortia (or applicants relying on subcontractors or other entities) are eligible.

Beneficiary Scope (Geographic Eligibility):The geographic eligibility is not explicitly stated, but given that it is a European Commission tender, it is likely open to entities registered in EU member states and potentially other countries participating in the Single Market or with specific agreements with the EU.

Target Sector:Energy, specifically photovoltaic energy. The tender is focused on the design, supply, installation, and commissioning of a photovoltaic installation.

Mentioned Countries:Belgium (specifically, Geel).

Project Stage:The project is at the implementation stage, requiring design, supply, installation, and commissioning. This suggests a move from the research or development phase to the deployment and operational phase.

Funding Amount:The estimated total value of the tender is €675,000.

Application Type:Open call for tenders.

Nature of Support:Money. The selected tenderer will receive a contract for the provision of services, and payment will be made according to the terms of the contract.

Application Stages:The number of application stages is not explicitly mentioned, but it would typically involve at least two stages: submission of the tender and evaluation of the tender. There may be further stages depending on the specific procedures of the contracting authority.

Success Rates:The success rates are not mentioned.

Co-funding Requirement:Co-funding requirements are not mentioned.

Summary:

This is a call for tenders issued by the Joint Research Center (JRC) of the European Commission to equip its site in Geel, Belgium, with a photovoltaic (PV) installation. The project aims to comply with Flemish government regulations and maximize energy yield from available surfaces, with the produced energy being consumed locally. The tender covers the design, supply, installation, and commissioning of a PV system with a minimum capacity of 675 kWp. The estimated value of the contract is €675,000, and the maximum contract duration is 18 months. The procedure is an open call for tenders, and submissions must be made electronically. The deadline for receipt of tenders is January 26, 2026. The award method will be based on the lowest price. The tender documents include an invitation letter, a draft contract, administrative specifications, and annexes for listing subcontractors and commitment letters. The eSubmission system supports multiple EU languages and accepts attachments up to 50 MB, with a maximum of 200 files per submission. A Personal Identification Code (PIC) is mandatory for participation.