Passenger transport for JRC-Geel

This summary covers a public procurement tender by the European Commission's Joint Research Centre (JRC) in Geel, Belgium, seeking passenger transport services. The tender number is EC-JRC/GEE/2025/OP/3754, with an estimated total value of €550,000 and a maximum contract duration of 48 months. The main service locations include the provinces of Antwerpen, Limburg, and Vlaams-Brabant, along with occasional transport to Germany and the Netherlands. The JRC Geel facility has limited public transport connections, necessitating professional transport services for staff and visitors. The procurement is categorized under road transport services, with the primary requirement being vehicle-based transport using cars and minibuses. The opportunity is classified as an open call for tenders, allowing companies of various sizes to apply, although it may be more suited to larger enterprises capable of meeting extensive service requirements. The award will be based on the best price-quality ratio, evaluating 40% on quality and 60% on price. Potential bidders must submit proposals electronically through the EU Funding & Tenders Portal by 21 November 2025, with a public opening date for submissions on 25 November 2025. The contracting authority will not respond to inquiries made after 13 November 2025. The submission requires obtaining a Personal Identification Code (PIC), and each tender can include up to 200 documents with a maximum size of 50 MB each. The entire process adheres to EU public procurement guidelines, ensuring transparency and competitiveness. Key documentation includes administrative specifications, a list of required documents, and various templates for declarations and financial offers. The tender encourages entities capable of providing the necessary logistics to participate, facilitating service delivery not just within Belgium but occasionally in neighboring countries, enhancing operational capabilities for the JRC.

This is an invitation to tender for passenger transport services for JRC Geel, with the procedure identifier EC-JRC/GEE/2025/OP/3754. The TED reference is 187/2025 637302-2025. This is an open procedure, and submissions must be sent electronically. The estimated total value of the tender is €550,000. The TED publication date is 30/09/2025. The lead contracting authority is the European Commission, DG JRC Joint Research Centre. The main classification (CPV) code is 60100000 Road transport services. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is the best price-quality ratio, and it is a framework agreement without reopening of competition. The date and time of the public opening is 25/11/2025 at 10:00 Europe/Brussels. The deadline for receipt of tenders is 21/11/2025 at 16:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 13/11/2025 at 07:00 Europe/Brussels.

JRC Geel requires transportation services for its staff and visitors because it is located 7 km outside Geel centre and is not well connected to public transport. The transport services are mainly provided within the provinces of Antwerpen, Limburg, and Vlaams-Brabant (including Brussels). Occasionally, services are required outside these areas, including transport abroad (e.g., Germany, the Netherlands). The main destinations are to/from Brussels Airport, Brussels centre, and Geel/Mol. The JRC Geel intends to use an external service provider for transporting staff and visitors by car and minibus. Transport of luggage with normal weight and size is also required.

The following documents are available for download:

EN0. Invitation to tender Invitation letter, published on 30/09/2025, Version 1, no translations available.

EN1.1. Tender Specifications Part 1 Administrative specifications, published on 30/09/2025, Version 1, no translations available.

EN1.1.1. Admin Specs Annex 1 List of documents, published on 30/09/2025, Version 1, no translations available.

EN1.1.2. Admin Specs Annex 2 Declaration on honour, published on 30/09/2025, Version 1, no translations available.

EN1.1.3. Admin Specs Annex 3 Power of attorney, published on 30/09/2025, Version 1, no translations available.

EN1.1.4. Admin Specs Annex 4 List subcontractors, published on 30/09/2025, Version 1, no translations available.

EN1.1.5.1. Admin Specs Annex 5 Commit letter capacities relied, published on 30/09/2025, Version 1, no translations available.

EN1.1.5.2. Admin Specs Annex 5 Commit letter subcontractor, published on 30/09/2025, Version 1, no translations available.

EN1.1.6a Admin Specs Annex 6a Financial offer form, published on 30/09/2025, Version 1, no translations available.

EN1.€1.6BAdmin Specs Annex €6BProposed Qualitative Award Points Terms of reference, published on 30/09/2025, Version 1, no translations available.

Submissions must be sent exclusively via electronic submission.

Some frequently asked questions (FAQ) and their answers are:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies.

Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.

Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.

Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.

How should I name attachments in eSubmision? Name the attachments following the System Requirements.

Can I submit a video in eSbmission? Which formats are supported? Check the System Requirements of eSubmission.

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation.

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.

How many languages does the system support? The system is multilingual and supports all 24 official EU languages.

Which is the character set encoding in the system? The character set encoding is UTF-8.

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.

Which file types does the system support? The supported file types depend on the type of submission you want to make.

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.

In the submission report, under the name of our entity, "Legal form:UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached.

In summary, this tender opportunity is for providing passenger transport services to the JRC Geel, which requires a reliable external service provider to transport staff and visitors due to its location outside the city center and limited public transport connectivity. The tender is an open procedure with an estimated value of €550,000 and a maximum contract duration of 48 months. The European Commission, DG JRC, is the lead contracting authority. Tenderers must submit their proposals electronically by 21/11/2025, following the detailed specifications and administrative requirements outlined in the provided documents. A key requirement for participation is obtaining a Personal Identification Code (PIC). The eSubmission system supports various file types and ensures the confidentiality of submitted documents through encryption. The award will be based on the best price-quality ratio.

Eligible Applicant Types:The opportunity is open to any external service provider. The type of organization is not explicitly stated, but it is implied that any entity capable of providing the required transportation services (car and minibus) is eligible. This could include SMEs, large enterprises, or other types of organizations with the necessary capacity.

Funding Type:This is a procurement opportunity, specifically a service contract. The selected tenderer will be contracted to provide passenger transport services.

Consortium Requirement:While the possibility of subcontracting exists, the primary applicant can be a single entity. The tender specifications include annexes for listing subcontractors and commitment letters, suggesting that a single applicant can rely on the capacities of subcontractors. Therefore, either a single applicant or a consortium is possible.

Beneficiary Scope (Geographic Eligibility):The transport services are mainly required within the provinces of Antwerpen, Limburg, and Vlaams-Brabant (including Brussels) in Belgium. However, the description mentions that services are occasionally required outside these areas, including transport abroad (e.g., Germany, the Netherlands). This suggests that the geographic eligibility is primarily focused on entities operating within Belgium, but with the capacity to provide services in neighboring countries. Therefore, it is likely that entities from EU member states are eligible.

Target Sector:The target sector is transport, specifically road transport services.

Mentioned Countries:Belgium, Germany, Netherlands.

Project Stage:This opportunity is for the provision of an existing service, not for a project in a specific stage of development. The expected maturity is service delivery.

Funding Amount:The estimated total value of the contract is €550,000.

Application Type:This is an open call for tenders.

Nature of Support:The selected beneficiary will receive a service contract in exchange for providing passenger transport services. This implies monetary compensation for services rendered.

Application Stages:Based on the documentation, the application process appears to be a single-stage process where applicants submit a full tender.

Success Rates:The success rate is not mentioned in the provided text.

Co-funding Requirement:There is no mention of a co-funding requirement.

Summary:

This is an invitation to tender issued by the European Commission, DG JRC Joint Research Centre (JRC Geel) for passenger transport services. The JRC Geel, located outside Geel centre in Belgium, requires transportation services for its staff and visitors due to limited public transport connectivity. The services include transport by car and minibus, mainly within the Belgian provinces of Antwerpen, Limburg, and Vlaams-Brabant (including Brussels), but occasionally also to destinations abroad such as Germany and the Netherlands. The main destinations are to and from Brussels Airport, Brussels centre, and Geel/Mol.

The procedure is an open call for tenders, meaning any eligible service provider can submit a bid. The estimated total value of the contract is €550,000, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. The selected tenderer will enter into a framework agreement without reopening of competition.

The TED publication date was 30/09/2025. The deadline for receipt of tenders is 21/11/2025 at 16:00 Europe/Brussels time. The contracting authority is not bound to reply to questions submitted after 13/11/2025 at 07:00 Europe/Brussels time. The date and time of the public opening is 25/11/2025 at 10:00 Europe/Brussels time.

Submissions must be sent electronically. Tenderers must register for a Participant Identification Code (PIC). The maximum number of documents that can be uploaded per tender is 200, and attachments should be less than 50 MB in size. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents.

The tender documentation includes an invitation letter, administrative specifications, and several annexes, including a list of required documents, a declaration on honour, a power of attorney template, a list of subcontractors template, commitment letters, and financial offer forms.