Onderhoud van de UPS installaties in verscheidene gebouwen van het GCO Petten

This document outlines a procurement opportunity for maintenance services concerning Uninterruptible Power Supply (UPS) installations at the Joint Research Centre (JRC) in Petten, Netherlands. The title of the opportunity is "Onderhoud van de UPS installaties in verscheidene gebouwen van het GCO Petten," which translates to "Maintenance of UPS installations in various buildings of the JRC Petten."

The JRC's Infrastructure department is responsible for overseeing the functionality of the UPS systems. The maintenance contract requires both preventive and corrective services, including the supply and installation of parts like batteries. The estimated value for this contract is 135,000 EUR, with a duration of 48 months.

The opportunity is classified under CPV codes 31154000 (maintenance) and 50000000 (services). The contracting authority is the European Commission's Directorate-General JRC. Notably, the opportunity is not specifically designed for small and medium enterprises (SMEs).

Key dates for the opportunity include a registration deadline set for September 30, 2025, and a planned start date of October 1, 2025. This procurement represents a service contract rather than a traditional grant.

The application process involves electronic submissions through the Funding and Tenders Portal. This contract targets service providers specializing in infrastructure maintenance, particularly those with expertise in electrical systems and UPS maintenance. Companies interested in this opportunity must prepare for both preventive and corrective maintenance responsibilities as well as component supply and installation tasks.

Representatives from the EU and likely EEA contractors will be eligible to apply, although the precise geographic restrictions are not explicitly detailed in the information provided.

Overall, this is a planned call for tenders, indicating a future negotiated procedure for procurement, focusing on ongoing maintenance services rather than new projects. Interested parties should be prepared to express their interests electronically by the specified deadline.

This is a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure. This is not a call for tenders.

The procedure identifier is EC-JRC/PTT/2025/MVP/4296-EXA.

The description of the opportunity is as follows: The Infrastructure department oversees the functionality of the UPS installations (Uninterruptible Power Supply) in various buildings of the GCO in Petten. For the benefit of these UPS installations, preventive and corrective maintenance must be provided, including the delivery and placement of parts such as batteries and the like.

The procedure type is a planned negotiated procedure for a middle/low value contract.

The estimated total value is 135000 EUR.

The lead contracting authority is the European Commission, Directorate-General JRC Joint Research Centre.

The main classification (CPV) code is 50000000 Repair and maintenance services.

The nature of the contract is for services.

The maximum contract duration is 48 months.

There is no framework agreement.

The start date for expression of interest is 2025-08-25 Europe/Brussels.

The deadline for expression of interest is 01/10/2025 05:59 Europe/Amsterdam.

The indicative date of launch of the negotiated procedure is 2025-10-01 Europe/Amsterdam.

The method of expression of interest is electronic.

The address for expression of interest is "Express interest".

A question and answer section is available.

A frequently asked question addresses where to find procurement documents for calls for tenders with ‘ExA' in the reference. The answer states that references that feature an ‘ExA’ are not calls for tenders but a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 17:32.

In summary, this is a pre-announcement for a future negotiated contract concerning the maintenance of UPS installations in various buildings of the Joint Research Centre (JRC) in Petten. The Infrastructure department requires preventive and corrective maintenance services, including the supply and installation of components like batteries, for its Uninterruptible Power Supply (UPS) systems. The estimated value of the contract is 135,000 EUR, and it is expected to last for 48 months. The expression of interest period begins on August 25, 2025, with a deadline of October 1, 2025. The negotiated procedure is expected to launch around October 1, 2025. Interested parties can express their interest electronically. It is important to note that this announcement is not a call for tenders but rather a notification of the JRC's intention to initiate a negotiated procedure for this service contract.

Eligible Applicant Types: The information provided does not explicitly state the eligible applicant types. However, given the nature of the contract (repair and maintenance services), it is likely that eligible applicants would include SMEs and large enterprises specializing in electrical maintenance, power systems, or related engineering services. Research institutes or universities might be eligible if they have relevant service departments.

Funding Type: The primary financial mechanism is a procurement contract, specifically a planned negotiated procedure for a middle/low value contract. This means the contracting authority (European Commission, Directorate-General JRC) intends to purchase services through a negotiated process.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. It is possible that both single applicants and consortia could be eligible, but this would likely be clarified in the actual call for tenders when it is published.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, given that the contracting authority is the European Commission and the location of the service is Petten (Netherlands), it is highly likely that the geographic eligibility will be focused on EU or EEA countries.

Target Sector: The target sector is repair and maintenance services, specifically related to Uninterruptible Power Supply (UPS) installations. This falls under the broader category of building and industrial infrastructure maintenance.

Mentioned Countries: The Netherlands is mentioned as the location of the UPS installations (Petten).

Project Stage: The project stage is operational. The call is for the maintenance of existing UPS installations, implying that the installations are already in place and functioning. The required services are preventive and corrective maintenance.

Funding Amount: The estimated total value of the contract is 135,000 EUR, placing it in the €50k–€200k range.

Application Type: The application type is a planned negotiated procedure. This means that after the expression of interest phase, selected candidates will be invited to negotiate the terms of the contract. The initial stage involves an electronic expression of interest.

Nature of Support: The beneficiaries will receive money in exchange for providing services, specifically preventive and corrective maintenance of UPS installations, including the supply and placement of components like batteries.

Application Stages: The application process appears to involve at least two stages: 1) Expression of interest (electronic submission), and 2) A negotiated procedure for selected candidates.

Success Rates: The success rate cannot be determined from the provided information, as this is a planned call for tenders and no historical data is available.

Co-funding Requirement: The information does not specify whether co-funding is required. Typically, procurement contracts do not require co-funding from the service provider.

Summary:

This is an announcement of a planned call for tenders by the European Commission, Directorate-General Joint Research Centre (JRC), for the maintenance of Uninterruptible Power Supply (UPS) installations in several buildings of the JRC in Petten, Netherlands. The procedure identifier is EC-JRC/PTT/2025/MVP/4296-EXA. This is not a call for tenders yet, but rather a publication announcing the contracting authority's intention to publish a future negotiated low or middle value procedure. The estimated total value of the contract is 135,000 EUR, and the maximum contract duration is 48 months. The required services include preventive and corrective maintenance, as well as the supply and placement of components such as batteries. The procedure type is a planned negotiated procedure for a middle/low value contract. The start date for expression of interest is planned for 2025-08-25, with a deadline of 2025-10-01. The indicative date for the launch of the negotiated procedure is 2025-10-01. Interested parties must submit an electronic expression of interest. The main classification (CPV) code is 50000000, which refers to repair and maintenance services. The contract is for services. The announcement clarifies that references featuring 'ExA' are not calls for tenders but announcements of intent to launch a negotiated procedure.