NL-Petten: Vervangen Brandmeldinstallaties van gebouwen 308/309 en 312/313 op het GCO Petten terrein

This procurement tender opportunity, referenced as EC-JRC/PTT/2025/OP/3115, is issued by the European Commission's Joint Research Centre for the replacement of fire alarm systems in specific buildings at the GCO Petten site in the Netherlands. The estimated contract value is €660,000, and the contract duration is set for 24 months. The submission method is entirely electronic, and bids must be submitted by December 1, 2025, at 16:00 CET. The opening of tenders will occur on December 3, 2025, at 10:00 CET.

The tender focuses on replacing outdated fire detection systems, as existing hardware is becoming difficult to procure. The specified buildings include 308, 309, 312, 313, and 324, which serve various functions such as offices, laboratories, and server rooms. The scope of work encompasses the installation of new fire alarm systems and gas suppression systems.

Eligible applicants for this tender include specialized contractors and suppliers experienced in fire safety systems, with an emphasis on larger firms as indicated by the non-suitability for SMEs. Bidders may participate individually or in consortia, but no consortium requirement is mandated. All documentation must be submitted in Dutch, and bidders must adhere to technical and security protocols relevant to operations within a research facility.

The procurement approach is competitive, with awards determined based on price. The project is not a grant but a commercial contract obliging the selected supplier to deliver and install specified goods and services. The tender process includes multiple stages of submission evaluation based on the lowest compliant bid, with no prequalification stage indicated.

Key deadlines include the submission deadline, the question submission cut-off on November 21, 2025, and the opening of tenders. A Participant Identification Code (PIC) is necessary for participation. Interested parties should thoroughly review the tender documents for detailed specifications and compliance requirements.

This is a call for tenders with procedure identifier EC-JRC/PTT/2025/OP/3115. The tender is for the replacement of fire detection systems in buildings 308/309 and 312/313 at the GCO Petten site in the Netherlands. The submission method is electronic and the procedure type is open. The estimated total value of the tender is 660,000 EUR. The TED publication date is 21/10/2025. The lead contracting authority is the Europese Commissie, Directoraat-generaal GCO - Gemeenschappelijk Centrum voor Onderzoek. The main classification (CPV) code is 31625100 - Fire-detection systems. The nature of the contract is supplies. The maximum contract duration is 24 months. The award method is lowest price. There is no framework agreement.

Key milestones include:
TED publication date: 21/10/2025
Date and time of public opening: 03/12/2025 10:00 Europe/Amsterdam
Deadline for receipt of tenders: 01/12/2025 16:00 Europe/Amsterdam
Contracting authority is not bound to reply to questions submitted after: 21/11/2025 07:00 Europe/Amsterdam

The tender description indicates that the fire detection systems in buildings 308/309 and 312/313 need to be replaced due to their age and the difficulty in obtaining replacement hardware. The existing system in building 312/13 will be replaced by two new systems and one system for the extinguishing gas in 313. The existing system in 308/309 will be replaced by one new system. Buildings 308 and 309 each have 3 floors and consist mainly of offices, with some technical rooms. Building 312 has 5 floors and consists of offices, laboratory spaces and technical rooms. Building 313 has one floor and consists of offices, a workshop, a gym and technical rooms. There are also server rooms with a extinguishing gas system. Building 324, which is used for the storage of chemical waste, is located next to building 313. Buildings 308, 309, 312, 313 and 324 are all included in this tender.

The following documents are available for download:
NLUitnodigingsbriefInvitation letterPublished on 21/10/2025Version 1 No translations available
NLConcept leveringscontract BMI revMH FINAL 20-10-2025Draft contractPublished on 21/10/2025Version 1 No translations available
NLAanhangsel 1Draft contract annexPublished on 21/10/2025Version 1 No translations available
NLBijlage I - Deel 1 - Administratieve SpecificatiesTender specifications - adm. partPublished on 21/10/2025Version 1 No translations available
NLBijlage 2 - Verklaring op erewoordDeclaration on honour (tender)Published on 21/10/2025Version 1 No translations available
NLBijlage 3-4-5 in wordOther invitation to tender documentPublished on 21/10/2025Version 1 No translations available
NLBijlage I - Deel 2 - Technische specficatiesTechnical specificationsPublished on 21/10/2025Version 1 No translations available
NLAD241181-PE-001-2.0 Programma van Eisen BMI-OAI gebouw 308&309 GCO PettenTechnical specificationsPublished on 21/10/2025Version 1 No translations available
NLAD241181-OV-003-1.0 Model garantie verklaring gebouw 308 & 309Technical specificationsPublished on 21/10/2025Version 1 No translations available
NLAD241181-OV-002-2.0 VG-plan gebouw 308&309Technical specificationsPublished on 21/10/2025Version 1 No translations available

Submissions must be sent exclusively via electronic submission.

Some frequently asked questions (FAQ) and their answers are:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows...Published on 13/02/2025 21:52
Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link...Published on 13/02/2025 21:52
Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u...Published on 13/02/2025 21:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: ·In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ...Published on 17/10/2024 21:40
Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa...Published on 17/10/2024 21:36
How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ...Published on 03/10/2024 17:39
Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: Published on 03/10/2024 17:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ...Published on 03/10/2024 17:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i...Published on 03/10/2024 17:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req...Published on 03/10/2024 17:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is200 files. You are able to check the eSubmission System Requirements in the documentation by clicking...Published on 03/10/2024 17:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread...Published on 23/04/2024 18:14
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger...Published on 23/04/2024 17:07
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.Published on 01/04/2024 20:56
Which is the character set encoding in the system? The character set encoding is UTF-8.Published on 23/02/2024 00:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.Published on 23/02/2024 00:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M...Published on 22/02/2024 00:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing...Published on 03/08/2021 23:05

In summary, this tender opportunity is for companies specialized in fire detection systems to replace the outdated systems in several buildings at the GCO Petten site in the Netherlands. The European Commission is seeking a contractor to supply and install new fire detection systems in office buildings, laboratories, and technical spaces. The project includes the replacement of existing systems with newer, more reliable technology, including a blusgas system in one of the buildings. The tender is an open procedure, meaning any qualified company can submit a bid, and the contract will be awarded based on the lowest price. Interested companies must submit their tenders electronically by December 1, 2025. They should also pay close attention to the technical specifications and administrative requirements outlined in the provided documents. A Participant Identification Code (PIC) is mandatory for participation.

Eligible Applicant Types: The opportunity details do not explicitly state eligible applicant types. However, given that it is a call for tenders, it is implied that eligible applicants are companies or organizations capable of providing the required supplies, which could include SMEs, large enterprises, or specialized suppliers.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process where the contracting authority (European Commission) is purchasing supplies.

Consortium Requirement: The opportunity details do not explicitly state whether a single applicant or a consortium is required. The FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium), implying that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The opportunity details do not explicitly state geographic eligibility. However, given that it is a European Commission tender, it is likely open to entities within the EU and possibly EEA countries. Further investigation of the tender documents would be needed to confirm the exact geographic eligibility.

Target Sector: This program targets the security/cybersecurity and buildings/construction sectors, specifically focusing on fire-detection systems.

Mentioned Countries: Netherlands (NL) is mentioned as the location of the project (Petten).

Project Stage: The project is at the implementation stage, requiring the replacement of existing fire detection systems.

Funding Amount: The estimated total value of the tender is 660,000 EUR.

Application Type: Open call. The procedure type is explicitly stated as an "Open procedure".

Nature of Support: Money. The selected tenderer will receive a contract for the provision of supplies, implying monetary compensation.

Application Stages: The number of stages is not explicitly mentioned, but it is implied that there are multiple stages, including submission of the tender, evaluation, and contract award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The opportunity details do not explicitly state whether co-funding is required.

Summary:

This is a call for tenders (EC-JRC/PTT/2025/OP/3115) issued by the European Commission, Directorate-General GCO - Gemeenschappelijk Centrum voor Onderzoek, for the replacement of fire detection systems in buildings 308/309 and 312/313 located at the GCO Petten site in the Netherlands. The estimated total value of the contract is 660,000 EUR, and the maximum contract duration is 24 months. The procedure type is an open procedure, and submissions must be sent electronically. The deadline for receipt of tenders is 01/12/2025 at 16:00 Europe/Amsterdam. The contracting authority is not bound to reply to questions submitted after 21/11/2025 at 07:00 Europe/Amsterdam. The TED publication date is 21/10/2025, and the date and time of the public opening is 03/12/2025 at 10:00 Europe/Amsterdam. The tender involves replacing outdated fire alarm systems in several buildings, including offices, laboratories, workshops, and server rooms. The buildings covered by this tender are 308, 309, 312, 313, and 324. Tenderers must submit their proposals electronically through the eSubmission system, ensuring that attachments are less than 50 MB in size and follow the system requirements for naming conventions. A Personal Identification Code (PIC) is mandatory for participation, whether as a sole candidate or as part of a consortium. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.