NL-Petten: Dienstencontract voor de uitvoering van reguliere en specifieke schoonmaakwerkzaamheden ten behoeve van het GCO Petten

This is a public procurement tender notice from the European Commission, specifically for the Joint Research Centre (JRC) in Petten, Netherlands, seeking proposals for a service contract focused on regular and specific cleaning services. The tender is identified by reference number EC-JRC/PTT/2025/OP/3816, with an estimated contract value of €1,600,000 EUR and a maximum duration of 48 months, starting with an initial 12-month period that can be renewed three times.

The scope of work includes comprehensive cleaning services for various buildings and areas, specifically regular cleaning of office spaces, laboratories, storage, and technical areas, along with periodic tasks such as window and solar panel cleaning. It also incorporates ad-hoc cleaning services, addressing intensive cleaning needs after construction or for small apartments in Alkmaar.

The evaluation for bids will prioritize price at 80% and quality at 20%. The tender is intended for established cleaning service providers, emphasizing that it may be more suited to larger enterprises rather than small and medium-sized enterprises. The application deadline is December 1, 2025, at 16:00, with the opening of submissions occurring on December 3, 2025.

Tender submissions must be made electronically, and all participants must have a Personal Identification Code (PIC). The associated documents, including technical specifications and the financial offer form, are available on the EU Funding and Tenders portal. There are no specified co-funding requirements, and the process follows standard European procurement regulations, aiming to ensure fair access to contractors within the EU member states.

This contract represents a significant commercial opportunity for cleaning service providers with a background in maintaining environments typical of research facilities.

This is a call for tenders, reference number EC-JRC/PTT/2025/OP/3816, for a services contract involving regular and specific cleaning services for the JRC site in Petten, Netherlands. The TED reference is 188/2025 641498-2025.

The procedure type is open, and submissions must be electronic. The estimated total value of the contract is 1,600,000 EUR. The TED publication date is 01/10/2025. The lead contracting authority is the European Commission, Directorate-General JRC Joint Research Centre. The main classification (CPV) code is 90910000, which refers to cleaning services. The nature of the contract is for services, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. This is not a framework agreement.

Key milestones include:
TED publication date: 01/10/2025
Date and time of public opening: 03/12/2025 10:00 Europe/Amsterdam
Deadline for receipt of tenders: 01/12/2025 16:00 Europe/Amsterdam
Deadline for questions: The contracting authority is not bound to reply to questions submitted after 21/11/2025 07:00 Europe/Amsterdam.

The description of the tender is to conclude a service contract for regular and specific cleaning work for the JRC Petten. The services mainly include:
Regular cleaning, mainly the cleaning maintenance of the various office buildings, the site, laboratories, storage and technical areas, including some periodic tasks such as cleaning floors, rental including cleaning hygiene boxes, intensive cleaning of the clubhouse, etcetera.
Periodic cleaning work such as glass washing (inside and outside), cleaning the solar panels on the roofs, floor maintenance (stripping and preserving), cleaning fixtures, et cetera.
Ad hoc cleaning on demand when the need arises, such as a more intensive cleaning of part of a building or space after (construction) work has taken place, cleaning some small apartments in Alkmaar that are managed by the JRC, high-pressure cleaning work, et cetera.

The following documents are available for download:
NLUitnodigingsbriefInvitation letterPublished on 01/10/2025Version 1 No translations available
NLConcept Dienstencontract schoonmaak 2026Draft contractPublished on 01/10/2025Version 1 No translations available
NLBijlage I - Deel 1 - Administratieve BijlageTender specifications - adm. partPublished on 01/10/2025Version 1 No translations available
NLBijlage 2 - Verklaring op erewoordDeclaration on honour (tender)Published on 01/10/2025Version 1 No translations available
NLBijlage 3-4-5 in wordOther invitation to tender documentPublished on 01/10/2025Version 1 No translations available
NLBijlage 6 - Financiele inschrijvingFinancial offer formPublished on 01/10/2025Version 1 No translations available
NLBijlage I - Deel 2 - Technische Specificaties - versie 1 - definitiefTechnical specificationsPublished on 01/10/2025Version 1 No translations available
NLBijlage 1a - Schoonmaakdiensten - Gebouw- en glasoppervlakte - versie 1Technical specificationsPublished on 01/10/2025Version 1 No translations available
NLBijlage 1b - Schoonmaakdiensten - zonnepanelen - versie 1Technical specificationsPublished on 01/10/2025Version 1 No translations available
NLBijlage 2 - Schoonmaakdiensten - Structuurlijst per gebouw - versie 1Technical specificationsPublished on 01/10/2025Version 1 No translations available

Submissions must be sent exclusively via electronic submission.

FAQ information includes:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. Clear the cache and cookies.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox.
Is it possible to view the details of the submission after the deadline? No, the content is encrypted and not accessible.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? In ‘My Submission(s)’.
Which size should attachments have? Less than 50 MB.
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How many attachments can I upload per submission? The maximum is 200 files.
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Can I view and edit my draft submission? Yes, until the deadline.
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In summary, this tender is an invitation for companies to bid on a contract to provide comprehensive cleaning services to the Joint Research Centre (JRC) in Petten, Netherlands. The services encompass regular maintenance cleaning of offices, labs, and outdoor areas, periodic tasks like window and solar panel cleaning, and ad-hoc cleaning requests. The European Commission is seeking a contractor who can deliver high-quality cleaning services based on a best price-quality ratio. The tender documents provide detailed technical specifications and administrative requirements, and all submissions must be made electronically through the EU's eSubmission portal. A Participant Identification Code (PIC) is mandatory for participation. The deadline for submitting tenders is December 1, 2025.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies or organizations that provide cleaning services. This could include SMEs, large enterprises, or specialized cleaning service providers.

Funding Type: This is a procurement opportunity, specifically a service contract. The selected applicant will be contracted to provide cleaning services in exchange for payment.

Consortium Requirement: The tender documents do not explicitly state whether a single applicant or a consortium is required. It is possible that both single applicants and consortia are eligible, but this would need to be confirmed in the tender specifications. The tender documents mention that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The tender is specifically for services at the GCO Petten in the Netherlands (NL-Petten). While the tender documents do not explicitly restrict applicants to the Netherlands, it is highly likely that applicants will need to have a presence or the ability to operate in the Netherlands to fulfill the contract requirements.

Target Sector: The target sector is cleaning services. This includes regular cleaning, specialized cleaning, and ad hoc cleaning services.

Mentioned Countries: Netherlands (NL). Specifically, the location of the services is GCO Petten in the Netherlands, and Alkmaar is mentioned as a location where some cleaning of small apartments is required.

Project Stage: The project stage is for the provision of operational services. The tender is for a service contract to perform cleaning activities, not for research, development, or demonstration.

Funding Amount: The estimated total value of the contract is 1,600,000 EUR.

Application Type: The application type is an open call for tenders.

Nature of Support: Beneficiaries will receive money in exchange for providing cleaning services.

Application Stages: The number of stages is not explicitly stated, but it is likely a multi-stage process involving administrative checks, technical evaluation, and financial evaluation.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The tender documents do not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders issued by the European Commission, Directorate-General GCO - Gemeenschappelijk Centrum voor Onderzoek, for a service contract to provide regular and specific cleaning services for the GCO Petten in the Netherlands. The procedure identifier is EC-JRC/PTT/2025/OP/3816. The estimated total value of the contract is 1,600,000 EUR, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio.

The cleaning services required include:

Regular cleaning of office buildings, grounds, laboratories, storage, and technical areas, including periodic tasks such as floor cleaning and hygiene box rental.
Periodic cleaning such as window cleaning (inside and outside), cleaning of solar panels on roofs, floor maintenance (stripping and preserving), and cleaning of light fixtures.
Ad hoc cleaning on demand, such as intensive cleaning after construction work, cleaning of small apartments in Alkmaar, and high-pressure cleaning work.

The TED publication date is 01/10/2025, and the deadline for receipt of tenders is 01/12/2025 at 16:00 Europe/Amsterdam. The contracting authority is not bound to reply to questions submitted after 21/11/2025 at 07:00 Europe/Amsterdam.

Submissions must be sent electronically. Tenderers need a Personal Identification Code (PIC) to participate. The maximum number of documents that can be uploaded per tender is 200, and attachments should be less than 50 MB in size. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents.

The tender documents include an invitation letter, a draft service contract, administrative and technical specifications, a declaration on honour, other tender documents, and a financial offer form.