Monitoring and analysis services of the Latvian media

This opportunity involves a call for tenders issued by the European Parliament for "Monitoring and Analysis Services of the Latvian Media." The project aims to engage a service provider to conduct daily media monitoring and analysis across various formats in Latvia. The estimated total value of the contract is 180,000 EUR, and the maximum duration is 48 months. The tender is classified under CPV code 92400000, concerning news-agency services.

Eligible applicants include any economic operators capable of providing the required services, such as SMEs and large enterprises. The procurement is classified as a procurement contract rather than a grant or subsidy, indicating that it will be awarded based on the best price-quality ratio. The submission method is an open call, and electronic submission is mandatory.

For geographic eligibility, the procurement is generally open to entities from the EU and EEA, with a focus on operations in Latvia. The expected stage for applicants is for a fully functional service ready for delivery, marking it in the commercialization phase. There is no co-funding requirement, and beneficiaries will receive monetary compensation for their services. The application process involves a single-stage submission, with a deadline for proposals set for July 30, 2025.

Award criteria will assess submissions based on quality and price, each contributing 50% to the final decision. The presence of a Personal Identification Code (PIC) is mandatory for participation, applicable to both individual applicants and consortiums. The electronic submission system supports multiple languages and ensures the confidentiality and integrity of the submitted documents through encryption.

Overall, this tender presents an opportunity for qualified economic operators to provide essential media monitoring and analysis services for the European Parliament’s needs in Latvia, thus promoting transparency and effective communication.

This is a call for tenders, reference number EP-COMM/2025/OP/0026, published on 25/06/2025. The procedure is an open procedure and the submission method is electronic. The call is currently open for submission.

The description of the tender is for daily media monitoring of news in printed, online and audio-visual media and media analysis in Latvia for the needs of the European Parliament. The estimated total value of the tender is 180000 EUR.

The lead contracting authority is the European Parliament, COMM Directorate-General for Communication. The main classification (CPV) code is 92400000 News-agency services. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is best price-quality ratio, and it is a framework agreement without reopening of competition.

Key milestones include:
TED publication date: 25/06/2025
Date and time of public opening: 31/07/2025 11:00 Europe/Brussels
Deadline for receipt of tenders: 30/07/2025 17:00 Europe/Brussels
Contracting authority is not bound to reply to questions submitted after: 22/07/2025 05:00 Europe/Brussels

The following documents are available for download:
EN1. Invitation to tender Invitation letter Published on 25/06/2025 Version 1 No translations available
EN2. Tender specifications Tender specifications Published on 25/06/2025 Version 1 No translations available
EN2.1 Annex I - Technical specifications Technical specifications Published on 25/06/2025 Version 1 No translations available
EN2.1 Annex I A - Methodology Technical specifications Published on 25/06/2025 Version 1 No translations available
EN2.1 Annex I B - Example Press clipping Technical specifications Published on 25/06/2025 Version 1 No translations available
EN2.1 Annex I C - Simulation Technical specifications Published on 25/06/2025 Version 1 No translations available
EN2.1 Annex I D - Quantitative analysis simulation helping guide Technical specifications Published on 25/06/2025 Version 1 No translations available
EN2.1 Annex I E - Content provider system interfaces Technical specifications Published on 25/06/2025 Version 1 No translations available
EN2.1 Annex I F - Price list Financial offer form Published on 25/06/2025 Version 1 No translations available
EN2.2. Annex II - EP environmental policy Tender specifications Published on 25/06/2025 Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.

There are some frequently asked questions (FAQ) available:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? The recommendation is to use the latest versions of Google Chrome or Mozilla Firefox and to clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52
Which Internet browsers does eSubmission support? The latest versions of Google Chrome or Mozilla Firefox are recommended. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Published on 13/02/2025 20:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 20:40
Which size should attachments have? Attachments should be less than 50 MB in size. Published on 17/10/2024 20:36
How should I name attachments in eSubmission? Attachments must be named following the System Requirements. Published on 03/10/2024 16:39
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 16:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Published on 03/10/2024 16:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. Published on 03/10/2024 16:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. Published on 03/10/2024 16:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Published on 23/04/2024 17:14
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. Published on 23/04/2024 16:07
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55
How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56
Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 22/02/2024 23:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 21/02/2024 23:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 22:05

In summary, this is a European Parliament call for tenders for media monitoring and analysis services specifically focused on Latvian media outlets. The European Parliament requires a contractor to monitor news in printed, online, and audio-visual media in Latvia, and to provide media analysis. The contract is estimated to be worth 180,000 EUR and will last for a maximum of 48 months. The tender is an open procedure, meaning any eligible organization can submit a bid. The award will be based on the best price-quality ratio. The deadline for submitting tenders is July 30, 2025. Interested parties should download the tender documents, including the technical specifications and invitation letter, and submit their proposals electronically through the eSubmission portal. A PIC (Personal Identification Code) is mandatory for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to news agencies, media monitoring services, and organizations capable of providing media analysis. The requirement for a PIC (Personal Identification Code) suggests that any legal entity, including SMEs, large enterprises, and potentially research institutes or NGOs with relevant capabilities, could be eligible.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The European Parliament is seeking to contract services.

Consortium Requirement: The opportunity is open to both single applicants and consortia. The FAQ mentions that a PIC is required whether participating as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The specific geographic eligibility isn't explicitly stated, but the tender focuses on monitoring and analysis of Latvian media. It is implied that applicants should have the capacity to cover media in Latvia. Therefore, it is likely open to entities registered in the EU, and possibly EEA or EU candidate countries, with a focus on those with operations or the ability to operate in Latvia.

Target Sector: The target sector is news-agency services and media analysis. This includes media monitoring, press clipping services, quantitative analysis, and content provider system interfaces.

Mentioned Countries: Latvia is explicitly mentioned as the country where the media monitoring and analysis services are to be performed.

Project Stage: This opportunity is for an operational service, not a project in the research, development, or demonstration phase. The expected stage is for a fully functional service that can provide daily media monitoring and analysis.

Funding Amount: The estimated total value of the contract is 180,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for services rendered, according to the terms of the service contract.

Application Stages: The number of application stages is not explicitly detailed, but it would typically involve at least two stages: submission of the tender and evaluation of the tender. There may be further stages such as contract negotiation and award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary:

This is a call for tenders issued by the European Parliament, COMM Directorate-General for Communication, for "Monitoring and analysis services of the Latvian media". The procedure identifier is EP-COMM/2025/OP/0026. The tender seeks a service provider to conduct daily media monitoring of news in printed, online, and audio-visual media, as well as media analysis in Latvia, to support the needs of the European Parliament. The estimated total value of the contract is 180,000 EUR, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. The procedure type is an open procedure, and the submission method is electronic. The TED publication date was 25/06/2025, and the deadline for receipt of tenders is 30/07/2025 at 17:00 Europe/Brussels time. The contracting authority will not reply to questions submitted after 22/07/2025 at 05:00 Europe/Brussels time. The tender documents include an invitation letter, tender specifications, technical specifications, methodology, example press clipping, simulation details, quantitative analysis simulation guide, content provider system interfaces, a price list, and information on EP environmental policy. Tenderers must submit their proposals electronically through the eSubmission system, ensuring that attachments are less than 50 MB in size and named according to the system requirements. A Personal Identification Code (PIC) is mandatory for participation, whether as a single tenderer or as part of a consortium. The eSubmission system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality. The European Parliament is looking for a service provider to monitor and analyze Latvian media across various formats, providing valuable insights to the Parliament.