Monitoring and analysis services of the Dutch media

This is a European Parliament call for tenders for monitoring and analysis services of Dutch media, identified as EP-COMM/2025/OP/0037. The European Parliament's COMM Directorate-General for Communication seeks to contract daily media monitoring of news across printed, online, and audio-visual platforms, specifically focusing on Dutch media. The estimated total contract value is €700,000 EUR, with a maximum duration of 48 months, including an initial period of 12 months that can be renewed three times. The procurement will use an open procedure, and submissions are required to be made electronically.

The selection criteria will be based on the best price-quality ratio, equally weighing quality and price. The tender submission deadline is set for December 10, 2025, at 17:00 Europe/Brussels, with a public opening of tenders scheduled for December 11, 2025, at 10:30 Europe/Brussels. The European Parliament is not obliged to respond to questions submitted after December 2, 2025.

Tenderers must possess a Personal Identification Code (PIC) to participate, which is mandatory for submissions as either sole candidates or as part of a consortium. The service is expected to cover the Dutch media landscape comprehensively, indicating that participants should have relevant expertise in media monitoring and analysis.

The contracting authority will provide full financial support, covering 100% of the services rendered without any co-funding requirement. The procurement process involves several evaluation stages, starting from electronic submission to a technical assessment and price evaluation.

This opportunity is particularly targeted at established media monitoring entities or partnerships capable of delivering high-quality, ongoing media intelligence to the European Parliament. Interested parties must comply with specific technical submission requirements, including file size limits and proper naming conventions for attachments.

In summary, this tender reflects the European Parliament's need for ongoing insights from Dutch media, emphasizing the complexity and scale of operations required to meet its informational needs effectively. The procurement serves as a critical component in supporting the Parliament’s activities through informed media analysis.

This is a call for tenders for monitoring and analysis services of the Dutch media, with the procedure identifier EP-COMM/2025/OP/0037. The submission method is electronic and the call is currently open for submission. The description of the tender is for daily media monitoring of news in printed, online, and audio-visual media, as well as media analysis of Dutch media, for the needs of the European Parliament. The procedure type is an open procedure. The estimated total value of the tender is 700,000 EUR. The TED publication date is 04/11/2025. The lead contracting authority is the European Parliament, COMM Directorate-General for Communication. The main classification (CPV) is 92400000 News-agency services. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is best price-quality ratio. This is a framework agreement without reopening of competition. The date and time of the public opening is 11/12/2025 at 10:30 Europe/Brussels. The deadline for receipt of tenders is 10/12/2025 at 17:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 02/12/2025 at 07:00 Europe/Brussels.

The following documents are available for download:
EN1. Invitation-letter-conditions-to-tender-open-procedure Invitation letter, published on 04/11/2025, Version 1, No translations available.
EN2. Tender specifications Tender specifications, published on 04/11/2025, Version 1, No translations available.
EN2.1 Annex I - Technical specifications (M) Technical specifications, published on 04/11/2025, Version 1, No translations available.
EN2.1 Annex I A - Methodological Aspects Technical specifications, published on 04/11/2025, Version 1, No translations available.
EN2.1 Annex I B - Example press clipping Technical specifications, published on 04/11/2025, Version 1, No translations available.
EN2.1 Annex I C - simulation Technical specifications, published on 04/11/2025, Version 1, No translations available.
EN2.1 Annex I D - Quantitative analysis simulation helping guide Technical specifications, published on 04/11/2025, Version 1, No translations available.
EN2.1 Annex I E - Content provider system interfaces Technical specifications, published on 04/11/2025, Version 1, No translations available.
EN2.1 Annex I F - List of prices Financial offer form, published on 04/11/2025, Version 1, No translations available.
EN2.2 Annex II - EP environmental policy Tender specifications - adm. part, published on 04/11/2025, Version 1, No translations available.

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

Here are some frequently asked questions and their answers regarding the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet browser.

Which Internet browsers does eSubmission support?
Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.

Is it possible to view the details of the submission after the deadline?
No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.

Which size should attachments have?
For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system.

How should I name attachments in eSubmission?
In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The name must be meaningful and describe the content of the attachment.

Can I submit a video in eSubmission? Which formats are supported?
You can check the System Requirements of eSubmission.

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory.

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A) For procurement procedures: Check the allowed file types and size limits. B) For requests to participate: Ensure all mandatory fields are completed.

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking on the link.

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation already has a PIC, use that one.

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger structure, check if any of your departments are already registered.

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages.

Which is the character set encoding in the system?
The character set encoding is UTF-8.

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission and submitting a new version.

In summary, this is an open call for tenders by the European Parliament for daily media monitoring and analysis services focusing on Dutch media. The goal is to provide the Parliament with comprehensive insights from printed, online, and audio-visual sources. The tender is valued at 700,000 EUR, and the contract will last for a maximum of 48 months. Interested parties must submit their tenders electronically by December 10, 2025. The award will be based on the best price-quality ratio. The eSubmission system is used for electronic submissions, and tenderers must adhere to the system's technical requirements, including file size limits and naming conventions. A Personal Identification Code (PIC) is mandatory for participation.

Eligible Applicant Types: The content does not explicitly specify eligible applicant types. However, given that it is a call for tenders, it is likely open to organizations such as SMEs, large enterprises, research institutes, and other entities capable of providing the required services. A Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

Funding Type: Procurement. The opportunity is a call for tenders, indicating a procurement process where the European Parliament is seeking a service provider.

Consortium Requirement: The content mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium), so either a single applicant or a consortium is possible.

Beneficiary Scope (Geographic Eligibility): The tender is specifically for monitoring and analysis of Dutch media, suggesting that applicants should have the capacity to cover the Netherlands. The geographic eligibility is not explicitly stated, but it is implied that applicants should be able to provide services related to Dutch media.

Target Sector: This program targets the news-agency services sector, specifically focusing on media monitoring and analysis.

Mentioned Countries: Netherlands (Dutch media is explicitly mentioned).

Project Stage: The project is at the service provision stage, requiring daily media monitoring and analysis. This suggests a need for established capabilities rather than early-stage research or development.

Funding Amount: The estimated total value of the tender is 700,000 EUR.

Application Type: Open call. The procedure type is explicitly stated as an open procedure.

Nature of Support: Money. The selected tenderer will receive financial compensation for providing the contracted services.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there is at least one stage involving the submission of a tender, followed by evaluation and selection.

Success Rates: The success rates are not mentioned in the provided content.

Co-funding Requirement: The content does not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders (EP-COMM/2025/OP/0037) issued by the European Parliament, COMM Directorate-General for Communication, for "Monitoring and analysis services of the Dutch media". The European Parliament requires daily media monitoring of news in printed, online, and audio-visual media, as well as media analysis specifically focused on Dutch media outlets. The estimated total value of the contract is 700,000 EUR, and the maximum contract duration is 48 months. The award method will be based on the best price-quality ratio. This is an open procedure, and submissions must be sent electronically. The deadline for receipt of tenders is 10/12/2025 at 17:00 Europe/Brussels. The TED reference is 212/2025 727302-2025. The contracting authority is not bound to reply to questions submitted after 02/12/2025 07:00 Europe/Brussels. To participate, tenderers need a Personal Identification Code (PIC). The system supports 24 official EU languages and uses UTF-8 character set encoding. The eSubmission system encrypts all uploaded documents. The maximum number of documents allowed per tender is 200 files, and attachments should be less than 50 MB in size.