Monitoring and analysis services of Estonian media

This summary provides a detailed overview of a tender opportunity from the European Parliament for monitoring and analysis services of Estonian media, identified as EP-COMM/2025/OP/0035. The purpose of this tender is to procure daily media monitoring services across printed, online, and audio-visual media, along with an analysis tailored for the European Parliament's communication needs. The estimated overall contract value is €200,000, and the maximum duration for the contract is 48 months, starting with an initial 12-month period that can be renewed three additional times.

The lead contracting authority for this tender is the European Parliament's Directorate-General for Communication. The main classification for this tender, using the common procurement vocabulary (CPV), is 92400000, which pertains to news-agency services.

This tender is not a grant but a procurement opportunity categorized as a service contract, emphasizing that the financial support is in exchange for specific services delivered. The application process is established as an open call, requiring electronic submission. The deadline for submitting tenders is February 3, 2026, at 18:00 UTC. Public opening of the tenders is scheduled for February 4, 2026, at 10:00 UTC.

Eligible applicants include service providers engaged in media monitoring and analysis, likely extending to both individual entities and consortiums, although not explicitly limited to Estonian organizations. The data implies a preference for entities capable of effectively monitoring and analyzing the Estonian media landscape. Applicants must also register for a Personal Identification Code (PIC) to participate, whether as an individual applicant or as part of a consortium.

The contract does not state any co-funding requirements, suggesting that it is fully funded through EU resources. The evaluation process for tenders will consider both quality and price, and the framework allows for call-off orders under the terms of the agreement.

Successful contractors will be expected to deliver continuous daily media monitoring and reporting services tailored to the European Parliament’s requirements, adhering to high standards of performance and professionalism. The tender documentation includes various technical specifications, as well as instructions related to submission procedures, file formats, and encryption measures for document security.

Overall, this opportunity aims to engage experienced media monitoring firms or communications service providers that possess expertise in the Estonian media sector, capable of providing services that meet the needs of the European Parliament.

This is a call for tenders for monitoring and analysis services of Estonian media, with the procedure identifier EP-COMM/2025/OP/0035. The submission method is electronic and the call is currently open for submission. The description of the tender is for daily media monitoring of news in printed, online, and audio-visual media, as well as media analysis in Estonia for the needs of the European Parliament. The procedure type is an open procedure. The estimated total value of the tender is 200,000 EUR. The TED publication date is 05/12/2025. The lead contracting authority is the European Parliament, COMM Directorate-General for Communication. The main classification (CPV) is 92400000 News-agency services. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is best price-quality ratio. This is a framework agreement without reopening of competition. The date and time of public opening is 04/02/2026 at 10:00 Europe/Brussels. The deadline for receipt of tenders is 03/02/2026 at 18:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 26/01/2026 at 07:00 Europe/Brussels.

The following documents are available for download:
EN1. Invitation letter, published on 05/12/2025, Version 1, no translations available.
EN2. Tender specifications, published on 05/12/2025, Version 1, no translations available.
EN2.1 Annex I - Technical specifications, published on 05/12/2025, Version 1, no translations available.
EN2.1 Annex I A - Methodological Aspects, published on 05/12/2025, Version 1, no translations available.
EN2.1 Annex I B - Example press clipping, published on 05/12/2025, Version 1, no translations available.
EN2.1 Annex I C - simulation, published on 05/12/2025, Version 1, no translations available.
EN2.1 Annex I D - Quantitative analysis simulation helping guide, published on 05/12/2025, Version 1, no translations available.
EN2.1 Annex I E - Content provider system interfaces, published on 05/12/2025, Version 1, no translations available.
EN2.1 Annex I F - List of prices, published on 05/12/2025, Version 1, no translations available.
EN2.2 Annex II - Environmental policy, published on 05/12/2025, Version 1, no translations available.

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

Frequently Asked Questions (FAQ) related to the eSubmission system:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have? Attachments should be less than 50 MB in size.
How should I name attachments in eSubmission? Name the attachments for your tender draft following the System Requirements.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission.

In summary, this is a European Parliament call for tenders seeking a contractor to provide daily media monitoring and analysis services specifically focused on Estonian media. The services required include monitoring news across various formats such as print, online, and audio-visual media. The analysis will be used by the European Parliament. The tender is an open procedure with an estimated value of 200,000 EUR and a maximum contract duration of 48 months. The award will be based on the best price-quality ratio. Interested parties must submit their tenders electronically by February 3, 2026. The tender documents, including technical specifications and environmental policy, are available for download. The eSubmission system supports multiple languages and encrypts uploaded documents for security. A PIC (Personal Identification Code) is mandatory for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to organizations, companies, or entities capable of providing media monitoring and analysis services. This could include news agencies, media analysis firms, consulting companies, or other relevant service providers.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The European Parliament is seeking to contract services for media monitoring and analysis.

Consortium Requirement: The content does not explicitly state whether a single applicant or a consortium is required. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory for participation as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The tender is specifically for monitoring and analysis of Estonian media. While the content doesn't explicitly restrict applicants to Estonian entities, it strongly implies that applicants should have the capacity to monitor and analyze Estonian media, suggesting a preference for entities with a presence or expertise in Estonia. Therefore, it is likely that entities from the EU or EEA with the capacity to deliver the services in Estonia are eligible.

Target Sector: The target sector is media monitoring and analysis, specifically focusing on news-agency services.

Mentioned Countries: Estonia is explicitly mentioned as the country where the media monitoring and analysis services are to be performed.

Project Stage: The project stage is for operational services, specifically the daily media monitoring and analysis of news. This is not a research, development, or demonstration project, but rather a call for established service providers.

Funding Amount: The estimated total value of the tender is 200,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for services rendered, specifically daily media monitoring and analysis services.

Application Stages: The number of application stages is not explicitly detailed, but it would likely involve at least one stage of submission and evaluation.

Success Rates: The success rates are not mentioned in the provided content.

Co-funding Requirement: The content does not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders (EP-COMM/2025/OP/0035) issued by the European Parliament, specifically the Directorate-General for Communication (COMM). The purpose of this tender is to procure daily media monitoring and analysis services of Estonian media (printed, online, and audio-visual) for the needs of the European Parliament. The estimated total value of the contract is 200,000 EUR, and the maximum contract duration is 48 months. The procedure type is an open procedure, and the award method is based on the best price-quality ratio. The submission method is electronic, and the deadline for receipt of tenders is 03/02/2026 at 18:00 Europe/Brussels time. The contracting authority is not bound to reply to questions submitted after 26/01/2026 at 07:00 Europe/Brussels time.

To participate, tenderers must submit their proposals electronically through the designated eSubmission portal. A Personal Identification Code (PIC) is mandatory for all tenderers, whether participating as a single entity or as part of a consortium. The eSubmission system supports various file types and has a maximum file size limit of 50 MB per attachment and a maximum of 200 files per submission. The system is multilingual, supporting all 24 official EU languages, and uses UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality.

The tender documents include an invitation letter, tender specifications, technical specifications, methodological aspects, example press clipping, simulation details, quantitative analysis simulation guide, content provider system interfaces, a list of prices, and an environmental policy. The successful tenderer will be responsible for providing daily media monitoring and analysis services in Estonia for the European Parliament.