Monitoring & analysis services of Romanian media

This opportunity is a call for tenders issued by the European Parliament for monitoring and analysis services of Romanian media, identified by the procedure number EP-COMM/2025/OP/0030. The contract is intended for daily media monitoring across printed, online, and audiovisual media formats specifically for the needs of the European Parliament. The estimated total value of the contract is €210,000 and it is structured as a framework agreement with a maximum duration of 48 months, beginning with an initial 12-month period, which can be renewed three times.

The tender submission is an open procedure requiring electronic submissions. The submission deadline is set for September 30, 2025, at 17:00 Europe/Brussels time, with the public opening of tenders scheduled for October 1, 2025, at 10:30 Europe/Brussels time. Interested participants must register for a Personal Identification Code (PIC) to participate in the tender.

The contracting authority for this tender is the European Parliament’s Directorate-General for Communication. The contract is classified under the Common Procurement Vocabulary (CPV) code 92400000, which relates to news-agency services. The selection of the successful tender will be based on a best price-quality ratio, with both quality and price each accounting for 50% of the evaluation criteria.

The tender documentation includes an invitation letter, tender specifications, a financial data sheet, declarations against restrictive measures related to Russia, an information sheet for groups of economic operators, and a financial identification form. Electronic submissions must adhere to certain system requirements, including file size limits of under 50 MB and a maximum of 200 files per submission. The eSubmission system is multilingual, supporting all 24 official EU languages and ensuring data integrity through encryption.

The geographical eligibility is primarily focused on Romania, and it is suggested that those with a strong understanding of the Romanian media landscape will be favored. While the tender does not explicitly restrict applicants to Romanian entities, expertise in that region appears necessary.

This procurement represents a strategic initiative by the European Parliament to gain insights into the Romanian media landscape, which could significantly impact their knowledge of public discourse and opinion within Romania regarding EU policies and activities.

This is a call for tenders for monitoring and analysis services of Romanian media, with procedure identifier EP-COMM/2025/OP/0030. The submission method is electronic and it is currently open for submission. The description of the tender is for daily media monitoring of news in printed, online, and audio-visual media, as well as media analysis in Romania, for the needs of the European Parliament. The procedure type is an open procedure. The estimated total value of the tender is 210,000 EUR. The TED publication date is 21/08/2025. The lead contracting authority is the European Parliament, COMM Directorate-General for Communication. The main classification (CPV) code is 92400000, which refers to news-agency services. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is based on the best price-quality ratio. It is a framework agreement without reopening of competition. The date and time of the public opening is 01/10/2025 at 10:30 Europe/Brussels time. The deadline for receipt of tenders is 30/09/2025 at 17:00 Europe/Brussels time. The contracting authority is not bound to reply to questions submitted after 22/09/2025 at 06:00 Europe/Brussels time.

There are 20 documents available for download related to this tender:
1. Invitation letter and conditions to tender for the open procedure, published on 21/08/2025, version 1.
2. Tender specifications, published on 21/08/2025, version 1.
3. Annex VII Financial data sheet, published on 21/08/2025, version 1.
4. Annex VIII Declaration on restrictive measures against Russia, published on 21/08/2025, version 1.
5. Annex V Information sheet concerning groups of economic operators, published on 21/08/2025, version 1.
6. Annex IVa Guide financial identification form, published on 21/08/2025, version 1.
7. Annex Declaration on pre-existing rights (template), published on 21/08/2025, version 1.
8. Annex IV Financial identification form, published on 21/08/2025, version 1.
9. Annex VI Declaration concerning subcontractors, published on 21/08/2025, version 1.
10. Annex II EP environmental policy, published on 21/08/2025, version 1.

Submissions must be sent exclusively via electronic submission.

Regarding questions and answers, there are FAQs available. There are also public Q&A section.

Some of the FAQs include:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents: Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support: Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline: No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal: Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have: eSubmission accepts files that are less than 50 MB in size.
How should I name attachments in eSubmission: Follow the System Requirements.
Can I submit a video in eSubmission: Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents: Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.
Do I need to validate my PIC in order to submit a tender in eSubmission: The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error: Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission: The maximum number of documents the system will allow you to upload per tender is 200 files.
Why do tenderers need a PIC: It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC): Check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
How many languages does the system support: The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system: The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information: Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support: The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission: Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission: No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent: No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this EU tender opportunity seeks a provider to deliver daily media monitoring and analysis services focused on Romanian media for the European Parliament. This includes monitoring news across print, online, and audio-visual formats. The tender is an open procedure with electronic submission, and the contract is a framework agreement with a maximum duration of 48 months. The estimated value is 210,000 EUR, and the award will be based on the best price-quality ratio. Interested parties must submit their tenders electronically by September 30, 2025. A PIC (Personal Identification Code) is mandatory for participation. The eSubmission system supports various file types, up to 50 MB per file and a maximum of 200 files per submission, and uses encryption to ensure data integrity and confidentiality. The system supports all 24 official EU languages and uses UTF-8 character encoding.

Eligible Applicant Types: The content does not explicitly list eligible applicant types, but based on the nature of the tender, eligible applicants are likely to be organizations or companies that provide news agency services, media monitoring, and analysis. This could include SMEs, large enterprises, or other types of organizations with relevant expertise. The tender also mentions "groups of economic operators" and "subcontractors" which suggests that consortia and entities using subcontractors are also eligible.

Funding Type: The primary financial mechanism is a procurement contract for services. The call is for tenders, indicating a service contract will be awarded to the bidder that offers the best price-quality ratio. It is a framework agreement, without reopening of competition.

Consortium Requirement: The tender documents include an "Information sheet concerning groups of economic operators," suggesting that consortia are eligible to apply. It is possible that single applicants are also eligible, but the presence of the consortium information indicates that it is at least an option.

Beneficiary Scope (Geographic Eligibility): The tender is specifically for monitoring and analysis of Romanian media, which suggests that the service provider should have a strong understanding of the Romanian media landscape. While the tender does not explicitly restrict applicants to Romanian organizations, it is highly likely that organizations with a presence or expertise in Romania will be favored. The "Declaration on restrictive measures against Russia" suggests that entities subject to those measures are ineligible.

Target Sector: The target sector is news-agency services and media monitoring/analysis. Specifically, it focuses on monitoring printed, online, and audio-visual media.

Mentioned Countries: Romania, Russia.

Project Stage: The project stage is for an operational service. The tender is for daily media monitoring and analysis, indicating that the service is ongoing and not in a research, development, or demonstration phase.

Funding Amount: The estimated total value of the contract is 210,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for providing media monitoring and analysis services.

Application Stages: The number of application stages is not explicitly stated, but it is likely to involve at least one stage of proposal submission and evaluation. Given that it is an open procedure, there may be additional stages such as clarification or negotiation.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders issued by the European Parliament, COMM Directorate-General for Communication, for "Monitoring & analysis services of Romanian media". The procedure identifier is EP-COMM/2025/OP/0030. The tender seeks a service provider to conduct daily media monitoring of news in printed, online, and audio-visual media, as well as media analysis in Romania. The estimated total value of the contract is 210,000 EUR, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. The submission method is electronic, and the deadline for receipt of tenders is 30/09/2025 at 17:00 Europe/Brussels. The TED publication date is 21/08/2025. The contracting authority will not reply to questions submitted after 22/09/2025 06:00 Europe/Brussels. The tender is an open procedure, and the contract is a framework agreement without reopening of competition. The tender documents include an invitation letter, tender specifications, financial data sheet, declarations on restrictive measures against Russia and pre-existing rights, information sheets for groups of economic operators and subcontractors, a financial identification form, and a document on EP environmental policy. Tenderers must register for a PIC (Personal Identification Code) to participate, and submissions must adhere to specific system requirements, including file size limits (under 50 MB) and naming conventions. The system supports all 24 official EU languages and uses encryption to ensure data integrity and confidentiality. The system supports various file types, as specified in the system requirements. The European Parliament is looking for an organization to monitor and analyze media in Romania.