Monitoring & analysis services of Austrian media

The European Parliament is issuing a call for tenders (reference EP-COMM/2025/OP/0031) for media monitoring and analysis services focused on Austrian media. This procurement opportunity is an open procedure, allowing various organizations with the capacity to provide these specialized services to apply. The estimated value of the contract stands at 450,000 EUR, and it has a potential duration of 48 months.

The main requirements include daily monitoring and analysis of news across various media formats, including print, online, and audio-visual, specifically targeting Austrian news to fulfill the informational needs of the European Parliament. The contract will be awarded based on the best price-quality ratio, emphasizing both competitive pricing and high-quality service delivery.

Eligible applicants can be individual companies or consortia, as indicated by the inclusion of the "Declaration of group of economic operators" in the tender documents. However, the indication that the procurement is not explicitly designed for small and medium-sized enterprises (SMEs) could favor larger organizations with the necessary infrastructure and experience in the media monitoring sector.

Submissions must be conducted electronically through the designated eSubmission system, with a deadline for receipt on October 30, 2025, at 18:00 CET. A Participant Identification Code (PIC) is mandatory for all tenderers. Additionally, the system accommodates all 24 official EU languages and ensures document integrity and confidentiality through encryption.

The tender documents contain various forms, including an invitation letter, tender specifications, numerous annexes related to financial identification, declarations, and other necessary legal documents for submission.

Key dates related to this tender include the TED publication date of September 22, 2025, and the public opening of tenders on October 31, 2025. The European Parliament's Directorate-General for Communication is managing this procurement process, aiming to establish a long-term partnership with a reliable contractor specializing in Austrian media monitoring. The contracting authority will not respond to questions beyond October 23, 2025, at 06:00 CET.

This procurement represents a significant opportunity for entities involved in media analysis and monitoring, especially those familiar with the Austrian media landscape.

The European Parliament is launching a call for tenders, reference EP-COMM/2025/OP/0031, for monitoring and analysis services of Austrian media. The TED reference for this opportunity is 181/2025 618844-2025. This is an open procedure, and submissions must be electronic.

The contract involves daily media monitoring of news in printed, online, and audio-visual media, as well as media analysis in Austria, to meet the needs of the European Parliament. The estimated total value of the contract is 450,000 EUR. The TED publication date is 22/09/2025. The lead contracting authority is the European Parliament, Directorate-General for Communication (COMM). The main classification (CPV) code is 92400000, which refers to news-agency services. The nature of the contract is for services, with a maximum duration of 48 months. The award method will be based on the best price-quality ratio. This is a framework agreement without reopening of competition.

Key milestones include:
TED publication date: 22/09/2025
Date and time of public opening: 31/10/2025 11:30 Europe/Brussels
Deadline for receipt of tenders: 30/10/2025 18:00 Europe/Brussels
Deadline after which the contracting authority is not bound to reply to questions: 23/10/2025 06:00 Europe/Brussels

The following documents are available for download:
EN1. Invitation-letter-conditions-to-tender-open-procedure Invitation letter, published on 22/09/2025, Version 1, No translations available
EN2. Tender specifications Tender specifications, published on 22/09/2025, Version 1, No translations available
EN2.2 Annex II - EP environmental policy Tender specifications, published on 22/09/2025, Version 1, No translations available
EN2.4 Annex IVa - Financial-identification-form Tender specifications, published on 22/09/2025, Version 1, No translations available
EN2.3 Annex III - Declaration on honour Tender specifications, published on 22/09/2025, Version 1, No translations available
EN2.4 Annex IVb - Guide for completing the financial identification form Tender specifications, published on 22/09/2025, Version 1, No translations available
EN2.5 Annex V - Declaration of group of economic operators Tender specifications, published on 22/09/2025, Version 1, No translations available
EN2.6 Annex VI - Declaration on subcontractors Tender specifications, published on 22/09/2025, Version 1, No translations available
EN2.7 Annex VII - Financial data sheet Tender specifications, published on 22/09/2025, Version 1, No translations available
EN2.8 Annex VIII. Declaration on restrictives measures Tender specifications, published on 22/09/2025, Version 1, No translations available

Submissions must be sent exclusively via electronic means through the provided address for submission.

Some frequently asked questions (FAQ) and their answers related to the eSubmission system are:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support?
Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline?
No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. The system will not allow decryption after the deadline. Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Submissions can be found in one of these sections:
In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 21:40

Which size should attachments have?
Attachments must be less than 50 MB in size. Published on 17/10/2024 21:36

How should I name attachments in eSubmission?
Name the attachments following the System Requirements. See the following conditions: The attachment names must follow the naming conventions specified in the System Requirements. Published on 03/10/2024 17:39

Can I submit a video in eSubmission? Which formats are supported?
Check the System Requirements of eSubmission. Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column. Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors, PIC is not mandatory. Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
Make sure it follows the technical requirements of the system. For procurement procedures and requests, refer to the system requirements. Published on 03/10/2024 17:36

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. Check the eSubmission System Requirements in the documentation. Published on 03/10/2024 17:35

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger structure, use the PIC of the central structure. Published on 23/04/2024 17:07

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56

Which is the character set encoding in the system?
The character set encoding is UTF-8. Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 22/02/2024 00:55

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission. Published on 03/08/2021 23:05

In summary, this tender opportunity is for organizations capable of providing daily media monitoring and analysis services in Austria for the European Parliament. The services include monitoring news in printed, online, and audio-visual media. The European Parliament is seeking a contractor to provide these services for a duration of 48 months, with an estimated total contract value of 450,000 EUR. The tender process is an open procedure, meaning any eligible organization can submit a tender. The award will be based on the best price-quality ratio. Interested parties must submit their tenders electronically by 30/10/2025. A Participant Identification Code (PIC) is mandatory for tenderers. The eSubmission system supports various file types and encrypts uploaded documents to ensure confidentiality.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to news agencies, media monitoring services, and organizations with expertise in media analysis. The inclusion of "Declaration of group of economic operators" and "Declaration on subcontractors" suggests that consortia and entities using subcontractors are also eligible.

Funding Type: The funding type is procurement, specifically a service contract. The call is for "Monitoring & analysis services of Austrian media," indicating a procurement of services.

Consortium Requirement: Both single applicants and consortia are potentially eligible. The presence of "Declaration of group of economic operators" suggests that consortia are permitted.

Beneficiary Scope (Geographic Eligibility): While not explicitly stated, the tender focuses on Austrian media, suggesting that applicants with the capacity to monitor and analyze Austrian media are eligible. Given that it is a European Parliament tender, it is likely open to entities within the EU, and possibly EEA, that can fulfill the requirements, regardless of their location.

Target Sector: The target sector is media monitoring and analysis, specifically focusing on news-agency services. This includes printed, online, and audio-visual media.

Mentioned Countries: Austria is explicitly mentioned as the country whose media is to be monitored and analyzed.

Project Stage: The project stage is operational. The tender is for ongoing daily media monitoring and analysis, not for research, development, or demonstration.

Funding Amount: The estimated total value of the contract is 450,000 EUR.

Application Type: The application type is an open call for tenders.

Nature of Support: The beneficiaries will receive money in exchange for providing media monitoring and analysis services.

Application Stages: The number of application stages is not explicitly stated, but it is likely a multi-stage process involving submission of a tender, evaluation, and contract award.

Success Rates: The success rates are not mentioned.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary:

This is a call for tenders issued by the European Parliament, Directorate-General for Communication, for "Monitoring & analysis services of Austrian media." The procedure identifier is EP-COMM/2025/OP/0031. The tender is an open procedure, meaning it is open to any organization that meets the eligibility criteria. The estimated total value of the contract is 450,000 EUR, and the maximum contract duration is 48 months. The TED publication date was 22/09/2025, and the deadline for receipt of tenders is 30/10/2025 at 18:00 Europe/Brussels. The contracting authority will not reply to questions submitted after 23/10/2025 at 06:00 Europe/Brussels.

The service required is daily media monitoring of news in printed, online, and audio-visual media, as well as media analysis in Austria, to meet the needs of the European Parliament. The award method is based on the best price-quality ratio, and the contract will be a framework agreement without reopening of competition.

Submissions must be sent electronically via the eSubmission system. A Participant Identification Code (PIC) is mandatory for tenderers. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality. Attachments must be less than 50 MB in size, and the maximum number of documents that can be uploaded per tender is 200.

The tender documents include an invitation letter, tender specifications, annexes related to environmental policy, financial identification forms, declarations of honour, declarations of group of economic operators, declarations on subcontractors, financial data sheets, and declarations on restrictive measures.