Medical services for ECHA and the European Commission Representation in Finland

The European Chemicals Agency (ECHA) has issued a call for tenders (reference ECHA/2025/OP/0001) for the provision of medical services to itself and the European Commission Representation in Finland. The contract is valued at approximately 2.6 million EUR and is intended for services that include pre-employment medical exams, annual medical check-ups, psychological services, ergonomic assessments, and wellness training. The contract will span an initial period of 24 months, with the possibility of two renewals, amounting to a maximum duration of 48 months.

Eligible applicants for this public procurement are any economic operators capable of providing the required services, which can include both large enterprises and small and medium enterprises (SMEs). However, it is noteworthy that the project is not specifically targeted at SMEs, as indicated by the "smeSuitableIndicator" marked as false. The financial arrangement is structured as a procurement contract, requiring bidders to submit electronically by the deadline of September 16, 2025, at 14:00 Helsinki time.

The tender is categorized under public procurement rules, which generally favor entities from EU and EEA member states. The project is focused on delivering existing services rather than developing new ones, placing it in the operational phase of project delivery.

The evaluation for awarding the contract will consider price (60%) and quality (40%). The submission procedure is classified as open, allowing any eligible organization to participate. There are no co-funding requirements for bidders, and the success rates for tender submissions are not specified.

In summary, the outlined opportunity provides companies and organizations the chance to secure a significant contract for comprehensive medical services in Finland, with clear guidelines and requirements for participation.

The European Chemicals Agency (ECHA) has published a call for tenders, ECHA/2025/OP/0001, for medical services for ECHA and the European Commission Representation in Finland. The TED reference for this tender is 119/2025 406346-2025.

The procedure is an open procedure, and submissions must be electronic. The services required are of a medical nature, including pre-employment and annual medical examinations, medical advisor and assistant services, occupational psychologist services, ergonomic checks, influenza vaccinations, wellbeing presentations, and trainings.

The estimated total value of the tender is 2,600,000 EUR. The maximum contract duration is 48 months. The award method will be based on the best price-quality ratio, and the framework agreement will be without reopening of competition.

The TED publication date is 25/06/2025. The date and time of the public opening is 16/09/2025 at 15:00 Europe/Helsinki time. The deadline for receipt of tenders is 16/09/2025 at 14:00 Europe/Helsinki time. The contracting authority is not bound to reply to questions submitted after 08/09/2025 at 04:00 Europe/Helsinki time.

The following documents are available for download:

1.  ENEN-Invitation to tender ECHA2025OP0001 Medical services-signed-tsInvitation letter, published on 25/06/2025, Version 1, No translations available.
2.  FITender specifications - ECHA 2025 OP 0001 FITender specifications, published on 25/06/2025, Version 1, No translations available.
3.  ENTender Specifications - ECHA 2025 OP 0001 ENTender specifications, published on 25/06/2025, Version 1, No translations available.
4.  ENAnnex 6-Template financial offerFinancial offer form, published on 25/06/2025, Version 1, No translations available.
5.  ENAnnex 2 declaration-of-honour ECHA2025OP0001Declaration on honour (tender), published on 25/06/2025, Version 1, No translations available.
6.  ENDraft framework contractDraft contract, published on 25/06/2025, Version 1, No translations available.
7.  ENAnnex 7-List of lab tests and examinationsOther invitation to tender document, published on 25/06/2025, Version 1, No translations available.
8.  ENAnnex 8-Contract Reference FormOther invitation to tender document, published on 25/06/2025, Version 1, No translations available.

Submissions must be sent exclusively via electronic submission.

Some frequently asked questions (FAQ) and their answers are provided:

*  How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
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*  Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
*  Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
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*  Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
*  I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.
*  Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
*  I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
*  How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.
*  Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
*  How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
*  What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.
*  How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
*  Which is the character set encoding in the system? The character set encoding is UTF-8.
*  Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
*  Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
*  Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
*  In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.
*  I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this tender is an invitation for companies or organizations to bid on a contract to provide a range of medical services to the European Chemicals Agency (ECHA) and the European Commission Representation in Finland. These services include medical examinations, medical advice, occupational psychology, ergonomic assessments, and preventative care like vaccinations and wellbeing training. The tender is structured as an open procedure, meaning any eligible organization can submit a bid. The selection will be based on the best price-quality ratio. The estimated value of the contract is 2.6 million EUR, and it will last for a maximum of 48 months. The submission process is entirely electronic, and there are specific guidelines for preparing and submitting the required documents. A key requirement is obtaining a Participant Identification Code (PIC) for the tendering organization. The deadline for submitting tenders is September 16, 2025.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that suitable applicants would include companies, service providers, and organizations with the capacity to deliver medical services. This could include SMEs, large enterprises, and potentially other entities capable of fulfilling the requirements.

Funding Type: The funding type is procurement, specifically a service contract. The call is for tenders, indicating that the contracting authority (European Chemicals Agency) is seeking to purchase services.

Consortium Requirement: The opportunity details mention that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, given that the lead contracting authority is the European Chemicals Agency (ECHA) and the services are also for the European Commission Representation in Finland, it is highly likely that the geographic scope includes at least the EU and potentially the EEA. Further clarification would be needed to confirm eligibility of EU third countries or other regions.

Target Sector: The target sector is health, specifically medical services. The description mentions services of a medical nature, including pre-employment and annual medical examinations, medical advisor and assistant services, occupational psychologist services, ergonomic checks, influenza vaccinations, wellbeing presentations, and trainings.

Mentioned Countries: Finland is explicitly mentioned as the location where some of the medical services will be provided, as the tender is for services for ECHA and the European Commission Representation in Finland.

Project Stage: The project stage is for established services. The tender is seeking providers to deliver ongoing medical services, indicating a need for organizations with existing capabilities and experience in the specified areas.

Funding Amount: The estimated total value of the tender is 2,600,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for providing medical services. This is a service contract where the selected tenderer will be compensated for the services rendered.

Application Stages: The number of application stages is not explicitly detailed, but it would typically involve at least one stage of submission and evaluation. Given that it is an open procedure, there may be multiple stages including eligibility checks, technical evaluation, and financial evaluation.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: There is no mention of a co-funding requirement in the provided text.

Summary:

This is a call for tenders issued by the European Chemicals Agency (ECHA) for the provision of medical services for ECHA and the European Commission Representation in Finland. The procedure identifier is ECHA/2025/OP/0001. The submission method is electronic, and it is an open procedure. The services required are of a medical nature, including pre-employment medical examinations, annual medical examinations, medical advisor and medical assistant services, occupational psychologist services, ergonomic checks, influenza vaccinations, wellbeing presentations, and trainings. The estimated total value of the tender is 2,600,000 EUR, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio, and the framework agreement is without reopening of competition. The TED publication date is 25/06/2025, and the deadline for receipt of tenders is 16/09/2025 at 14:00 Europe/Helsinki. The contracting authority is not bound to reply to questions submitted after 08/09/2025 at 04:00 Europe/Helsinki. Tenderers must submit their tenders electronically and should ensure they meet the system requirements for eSubmission, including file size limits (under 50 MB per file) and attachment naming conventions. A Personal Identification Code (PIC) is mandatory for participation, whether as a sole tenderer or as part of a consortium. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.