Map Production services

The European Border and Coast Guard Agency (FRONTEX) is issuing a procurement opportunity for map production services under the tender reference FRONTEX/2025/OP/0025. The estimated total contract value is €4,000,000 EUR, to be allocated over a maximum duration of 48 months, with an operational focus spanning four years. This procurement process will establish a multiple framework contract (cascade) allowing for up to three contractors to fulfill FRONTEX's mapping needs.

Eligible applicants are primarily large enterprises, as the tender is not deemed suitable for small and medium enterprises (SMEs). The opportunity is considered a procurement contract rather than a traditional grant, and successful contractors will be paid for services rendered, rather than receiving upfront funding.

Applications can be submitted by either individual companies or consortiums. Potential tenderers must adhere to EU procurement rules, making the opportunity available primarily to entities registered within the EU or associated countries under specific agreements.

The target sector involves geospatial services, particularly those related to border security and coast guard operations, aligning with FRONTEX's mandate. Although no specific countries are mentioned in the tender details, it is understood that the service delivery is aimed at addressing the operational needs across the EU's external borders.

The contract aims to secure professional map production services, which should be delivered primarily through electronic means, although printed copies may be requested occasionally. The application type is an open call, with submissions required to be presented electronically, and the deadline for receipt is September 30, 2025.

The evaluation of tenders will be based on the best price-quality ratio, focusing on quality (60%) and price (40%) criteria. Interested parties need to obtain a Personal Identification Code (PIC) in order to participate actively. The procurement procedure is scheduled to be published on August 28, 2025, with an official opening of tenders on October 1, 2025.

All necessary documentation including tender specifications, terms of reference, financial proposal templates, and submission forms are provided for download. The electronic submission system supports all 24 official EU languages and employs encryption for data protection. The maximum file size per submission is 50 MB, with up to 200 files allowed.

In summary, this procurement opportunity represents a significant commercial endeavor for companies with expertise in map production services aligned with security and operational needs, presenting an attractive long-term contract for qualified bidders.

This is an invitation to tender for map production services for the European Border and Coast Guard Agency (FRONTEX). The procedure identifier is FRONTEX/2025/OP/0025. The TED reference is 164/2025 561373-2025. This is an open procedure, and submissions must be electronic.

The contract is a multiple framework contract (cascade) with up to three contractors, aiming to cover Frontex’s needs for map production for four years. The minimum requirements for the maps are defined in Annex 2 – Terms of Reference. The service for map production shall be performed extra muros and delivered to Frontex via email in indicated formats. In some cases, hard copies might be requested to Frontex HQ. The framework contract will be implemented by specific contracts covering bulk orders for a certain period.

The estimated total value of the contract is 4,000,000 EUR. The TED publication date is 28/08/2025. The lead contracting authority is the European Border and Coast Guard Agency (FRONTEX). The main classification (CPV) code is 71351000 - Geological, geophysical and other scientific prospecting services. The nature of the contract is for services, and the maximum contract duration is 48 months. The award method is the best price-quality ratio. The framework agreement is a framework agreement without reopening of competition.

Key milestones include:
TED publication date: 28/08/2025
Date and time of public opening: 01/10/2025 11:00 Europe/Warsaw
Deadline for receipt of tenders: 30/09/2025 16:00 Europe/Warsaw
Contracting authority is not bound to reply to questions submitted after: 22/09/2025 06:00 Europe/Warsaw

The following documents are available for download:
EN Invitation to tender Invitation letter, published on 28/08/2025, Version 1, No translations available
EN Annex I Tender specifications Tender specifications, published on 28/08/2025, Version 1, No translations available
EN Annex II Terms of Reference Terms of reference, published on 28/08/2025, Version 1, No translations available
EN Annex IV Financial Proposal template Financial offer form, published on 28/08/2025, Version 1, No translations available
EN Annex V Declaration on honour Declaration on honour (tender), published on 28/08/2025, Version 1, No translations available
EN Annex III draft FWC Draft contract, published on 28/08/2025, Version 1, No translations available
EN Annex VI Tender Submission Form Other invitation to tender document, published on 28/08/2025, Version 1, No translations available
EN Annex VII PoA Commitment Letters Other invitation to tender document, published on 28/08/2025, Version 1, No translations available

Submissions must be sent exclusively via electronic submission.

Frequently Asked Questions (FAQ) related to the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies. Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 21:40

Which size should attachments have? Attachments must be less than 50 MB in size. Published on 17/10/2024 21:36

How should I name attachments in eSubmission? Name the attachments following the System Requirements. See the following conditions: The. Published on 03/10/2024 17:39

Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i. Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. A) For procurement procedures: B) For req. Published on 03/10/2024 17:36

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking. Published on 03/10/2024 17:35

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread. Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 17:07

How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56

Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 22/02/2024 00:55

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 23:05

In summary, this tender opportunity is for map production services required by FRONTEX, the European Border and Coast Guard Agency. The agency is seeking up to three contractors to fulfill their map production needs over a four-year period. The selected contractors will operate outside of FRONTEX premises and deliver maps electronically, with occasional hard copy requests. The total estimated value of the contract is 4 million EUR. The tender process is an open procedure, meaning any eligible organization can apply. Submissions must be made electronically through the eSubmission system, and applicants must adhere to specific guidelines regarding file size, naming conventions, and system requirements. A Personal Identification Code (PIC) is mandatory for participation. The deadline for submitting tenders is September 30, 2025. The tender documents, including the invitation letter, tender specifications, terms of reference, financial proposal template, declaration of honor, draft contract, tender submission form, and commitment letters, are available for download. The eSubmission system supports all 24 official EU languages and uses encryption to ensure data integrity and confidentiality.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies or organizations with experience in map production and related services. This could include SMEs, large enterprises, research institutes, or other entities with the necessary expertise.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a framework contract, which will be implemented by specific contracts covering bulk orders for a certain period of time.

Consortium Requirement: The opportunity is open to both single applicants and consortia. The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but since it is an EU tender by FRONTEX, it is likely open to entities registered in the EU, and potentially EEA countries or countries with specific agreements with the EU.

Target Sector: The target sector is map production services, which falls under geological, geophysical, and other scientific prospecting services. The CPV code provided is 71351000.

Mentioned Countries: No specific countries are mentioned. However, Warsaw, Poland is mentioned as the timezone for the date and time of the public opening and deadline for receipt of tenders. The European Border and Coast Guard Agency (FRONTEX) is the lead contracting authority.

Project Stage: The project stage is for service implementation. The tender is for map production services to meet Frontex's needs, implying that the project is at the stage where a service provider is required to deliver a defined service.

Funding Amount: The estimated total value of the framework contract is 4,000,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for services rendered, specifically map production services.

Application Stages: The number of stages is not explicitly mentioned, but it would typically involve at least two stages: submission of the tender and then potential awarding of a specific contract under the framework agreement.

Success Rates: The success rates are not mentioned.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary:

This is a call for tenders issued by the European Border and Coast Guard Agency (FRONTEX) for map production services. The goal is to establish a multiple framework contract with up to three contractors to cover Frontex's map production needs for four years. The estimated total value of the framework contract is 4,000,000 EUR. The procedure type is an open procedure, and submissions must be sent electronically. The deadline for receipt of tenders is September 30, 2025. The contract will be awarded based on the best price-quality ratio. The selected contractors will be responsible for performing map production services extra muros and delivering them to Frontex via email in indicated formats, with occasional requests for hard copies. The framework contract will be implemented through specific contracts covering bulk orders for a certain period of time. Tenderers must register for a PIC (Personal Identification Code) to participate. The eSubmission system supports various file types and has a maximum attachment size of 50 MB per file and a maximum of 200 files per submission. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.