Maintenance omnium, assistance technique, formation, fournitures et prestations spécifiques relatives aux équipements d'accès aux façades et aux toitu...

The European Commission's Committee of the Regions has announced a public procurement contract opportunity, designated as CDR/2025/OP/0009, for maintenance, technical assistance, training, supplies, and specialized services relating to facade and roof access equipment, collective protection systems, and fall protection equipment at its Brussels headquarters. This is a tender, not a grant, with an estimated total value of approximately €470,320 over a maximum duration of 48 months through a framework agreement, which may be renewed.

The opportunity is aimed at qualified service contractors, specifically targeting large enterprises rather than small and medium-sized enterprises. Eligible applicants must be established commercial entities registered in the EU or EEA, demonstrating experience in the relevant maintenance and safety sectors. The tender allows for submissions from single contractors or consortia, and while consortia are permitted, they are not mandatory.

The contract entails direct monetary compensation for services rendered, and the procurement will follow an open call format, requiring electronic submissions by January 30, 2026, at 17:00 Europe/Brussels time. The tender review will occur shortly thereafter, with the opening scheduled for February 3, 2026. Vital details must be submitted electronically, including technical and financial proposals, with specific templates available for identifying subcontractors.

The contract will award based on price, emphasizing competitive pricing as the sole awarding criterion. Eligible services include preventive and corrective maintenance, equipment supply, and necessary technical support. The entire procurement process is facilitated via an e-submission system, which supports multiple EU languages.

The tender documents outline extensive requirements, including specific annexes for submissions and relevant FAQs about the submission process. The primary classification for the procurement is related to repair and maintenance services of building installations. As this is fully EU-funded, there are no co-funding requirements for the contractors.

Overall, this tender represents a significant opportunity for established service providers looking to engage in significant maintenance and service contracts within the EU institutional framework. Interested parties are encouraged to review all related documentation thoroughly for compliance and to ensure timely submission of proposals.

The European Commission, specifically the Committee of the Regions of the European Union, has published a call for tenders, identified as CDR/2025/OP/0009, for maintenance, technical assistance, training, supplies, and specific services related to facade and roof access equipment, collective protection equipment, and fall arrest equipment. The TED reference for this tender is 2025/S 229-786408.

This is an open procedure, and submissions must be electronic. The estimated total value of the tender is 470,320 EUR. The contract's nature is for services, with a maximum duration of 48 months. The award method will be based on the lowest price. It is a framework agreement without reopening of competition.

Key milestones include a TED publication date of November 27, 2025. The date and time of the public opening are scheduled for February 3, 2026, at 15:00 Europe/Brussels time. The deadline for receipt of tenders is January 30, 2026, at 17:00 Europe/Brussels time. The contracting authority is not obligated to answer questions submitted after January 22, 2026, at 07:00 Europe/Brussels time.

The main Classification of Products by Activity (CPA) code is 50700000, which refers to repair and maintenance services of building installations.

The available documents related to the tender include:

FR01 Invitation à soumissionner - signée (Invitation letter), published on 27/11/2025, Version 1.
FR02 Cahier des charges (Tender specifications - adm. part), published on 27/11/2025, Version 1.
FR03 Annexe I - Liste des documents à joindre à l'offre (Other invitation to tender document), published on 27/11/2025, Version 1.
FR04 Annexe II - Modèle de lettre d'accompagnement (Other invitation to tender document), published on 27/11/2025, Version 1.
FR05 Annexe III - Modèle d'accord_de procuration (Other invitation to tender document), published on 27/11/2025, Version 1.
FR06 Annexe IV_A - Modèle de lettre d'engagement du sous-traitant identifié (Other invitation to tender document), published on 27/11/2025, Version 1.
FR07 Annexe IV_B - Modèle de lettre d’engagement_entité capacités sont invoquées (Other invitation to tender document), published on 27/11/2025, Version 1.
FR08 Annexe V - Modèle de déclaration sur l'honneur (Declaration on honour (tender)), published on 27/11/2025, Version 1.
FR09 Annexe VI - Modèle de certificat d'assurance (Other invitation to tender document), published on 27/11/2025, Version 1.
FR10 Annexe VII - Modèle de certificat de bonne exécution du contrat (Other invitation to tender document), published on 27/11/2025, Version 1.

There are 25 documents in total.

Submissions must be sent exclusively via electronic means at the provided address for submission.

Some frequently asked questions (FAQ) and their answers are available:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If issues persist, clear the cache and cookies.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. Refer to the System Requirements link for technical recommendations.
Is it possible to view the details of the submission after the deadline? No, the content is encrypted upon upload and cannot be decrypted after the deadline.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’ for open calls for tenders.
Which size should attachments have? Attachments must be less than 50 MB in size.
How should I name attachments in eSubmission? Follow the System Requirements for naming attachments.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Select an organisation in the F&T Portal under “My Invitations”.
Do I need to validate my PIC in order to submit a tender in eSubmission? A Personal Identification Code (PIC) is mandatory.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Ensure the file follows the technical requirements of the system.
How many attachments can I upload per submission? The system allows a maximum of 200 files per tender.
Why do tenderers need a PIC? A PIC is mandatory to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool.
How many languages does the system support? The system supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents.
Which file types does the system support? The supported file types depend on the type of submission.
Can I view and edit my draft submission? Yes, until the submission deadline.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification.

In summary, this is a call for tenders by the Committee of the Regions for comprehensive maintenance, technical support, training, and the provision of materials and services related to equipment ensuring safe access to building facades and roofs, as well as collective and individual fall protection systems. The tender seeks a contractor to provide both preventive and corrective maintenance, along with necessary supplies and specialized services. The contract will be awarded to the bidder offering the lowest price and will establish a framework agreement for a duration of 48 months. The submission process is entirely electronic, and interested parties must register and obtain a PIC (Participant Identification Code) to participate. The tender documents provide detailed specifications, required forms, and instructions for submission. Potential bidders should carefully review all documents and FAQs to ensure compliance with the tender requirements and deadlines.

Eligible Applicant Types: The content does not explicitly specify the eligible applicant types. However, given that it is a call for tenders, it is likely open to companies, firms, and other organizations capable of providing the services described. The inclusion of documents related to subcontracting suggests that both single applicants and consortia may be eligible.

Funding Type: Procurement. This is a call for tenders, which means it is a procurement procedure where the contracting authority (Committee of the Regions of the European Union) is seeking to purchase services.

Consortium Requirement: The content does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the presence of "Annexe IV_A - Modèle de lettre d'engagement du sous-traitant identifié" and "Annexe IV_B - Modèle de lettre d’engagement_entité capacités sont invoquées" suggests that both single applicants and consortia involving subcontractors are permissible.

Beneficiary Scope (Geographic Eligibility): The content does not explicitly define geographic eligibility. However, given that the services are to be provided at the Committee of the Regions and the European Economic and Social Committee in Brussels, it is likely that the tender is open to entities established in the EU or those capable of providing services within the EU.

Target Sector: This program targets the building and construction sector, specifically focusing on repair and maintenance services of building installations. It includes maintenance of equipment for accessing facades and roofs, collective protection equipment (EPC), and fall protection equipment.

Mentioned Countries: The tender specifies that the services are to be performed in Brussels, which is the capital of Belgium. Therefore, Belgium is explicitly mentioned as the location of service delivery.

Project Stage: The project stage is focused on the operational phase, specifically maintenance, technical assistance, training, supply of materials, and specific services related to existing building equipment.

Funding Amount: The estimated total value of the tender is 470,320 EUR.

Application Type: Open call. The procedure type is explicitly stated as an "Open procedure."

Nature of Support: Beneficiaries will receive money in exchange for services rendered. This is a service contract.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there is at least a submission stage and an evaluation stage. The documents provided (invitation letter, tender specifications, annexes) suggest a comprehensive application process.

Success Rates: The success rate is not mentioned in the provided content.

Co-funding Requirement: The content does not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders (procurement) issued by the Committee of the Regions of the European Union for maintenance, technical assistance, training, supply of materials, and specific services related to equipment for accessing facades and roofs, collective protection equipment, and fall protection equipment at the Committee's and the European Economic and Social Committee's buildings in Brussels. The procedure is an open call, meaning any eligible organization can apply. The estimated total value of the tender is 470,320 EUR, and the maximum contract duration is 48 months. The award method will be based on the lowest price. Submissions must be electronic. The deadline for receipt of tenders is 30/01/2026 at 17:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 22/01/2026 at 07:00 Europe/Brussels. Tenderers must submit their proposals electronically, adhering to the specified system requirements, and may include subcontractors. The successful tenderer will be responsible for providing comprehensive maintenance and related services to ensure the safety and functionality of the specified equipment.