Maintenance of Technical Installations and Engineering Services at the Delegation of the European Union to the United Kingdom (Europe House)

This opportunity is a public procurement contract issued by the European External Action Service (EEAS) for the maintenance of technical installations and engineering services at the Delegation of the European Union to the United Kingdom, known as Europe House, in London. The procedure identifier for this opportunity is EEAS/DELGBRL/2025/RP/0107. The submission method is electronic, and interested parties must submit their requests to participate by November 5, 2025, at 17:00 UTC.

The estimated total value of the contract is £690,000 GBP, which translates to approximately €790,000 to €830,000 at current exchange rates. The maximum contract duration is 48 months, and the award will be based on a best price-quality ratio, with quality accounting for 60% and price for 40% of the evaluation. The type of contract is a framework agreement that does not require reopening of competition.

Eligible applicants are primarily large enterprises and specialized firms capable of providing maintenance and engineering services, as indicated by the fact that small and medium-sized enterprises (SMEs) are not considered suitable for this contract. While consortia are not explicitly required, the procurement process may allow for both individual and consortium applications.

The geographic scope is focused on the United Kingdom, specifically within the EU's diplomatic mission. The target sectors for this procurement include building maintenance and facilities management, particularly concerning complex technical installations such as HVAC systems, electrical installations, plumbing, and fire safety systems.

The procurement follows a restricted procedure with two stages. The first stage involves submitting a request to participate to demonstrate qualifications, while the second stage invites shortlisted candidates to submit their detailed technical and financial proposals. The electronic submission must comply with specific technical requirements, including a limit of 50 MB per attachment and a maximum of 200 files.

The system supports electronic ordering and payment, ensuring that all submissions are encrypted for confidentiality. A Personal Identification Code (PIC) is required for participation, and the submission must be carried out in one of the 24 official EU languages.

This procurement opportunity represents a stable engagement for qualified companies that can ensure high standards of operational support at a diplomatic facility over the contract duration.

This is a call for tenders for the maintenance of technical installations and engineering services at the Delegation of the European Union to the United Kingdom (Europe House). The procedure identifier is EEAS/DELGBRL/2025/RP/0107. The submission method is electronic and the call is currently open for submission.

The description states that a new contract is needed to maintain all facilities at the Delegation of the European Union to the United Kingdom (Europe House). The procedure type is 47396224. The estimated total value is 690000 GBP. The TED publication date is 06/10/2025. The lead contracting authority is the European External Action Service (EEAS). The main classification (CPV) is 50000000. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is best price-quality ratio. It is a framework agreement without reopening of competition. The deadline for receipt of requests to participate is 05/11/2025 at 17:00 Europe/London time.

The following documents are available for download:
EN1. Invitation to participate, published on 06/10/2025, Version 1, no translations available.
EN2. Tender Specification Part I, published on 06/10/2025, Version 1, no translations available.
EN3. Request to participate, published on 06/10/2025, Version 1, no translations available.
EN4. DoH, published on 06/10/2025, Version 1, no translations available.
EN5. Draft FWC, published on 06/10/2025, Version 1, no translations available.

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

Frequently Asked Questions (FAQ)

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet browsers. Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support?
Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link. Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline?
The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 21:40

Which size should attachments have?
For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa. Published on 17/10/2024 21:36

How should I name attachments in eSubmision?
In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The. Published on 03/10/2024 17:39

Can I submit a video in eSbmission? Which formats are supported?
You can check the System Requirements of eSubmission: Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i. Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req. Published on 03/10/2024 17:36

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking. Published on 03/10/2024 17:35

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread. Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 17:07

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56

Which is the character set encoding in the system?
The character set encoding is UTF-8. Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 22/02/2024 00:55

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 23:05

In summary, this is a call for tenders by the European External Action Service (EEAS) for a new contract involving the maintenance of technical installations and engineering services at the Delegation of the European Union to the United Kingdom, also known as Europe House. The contract is valued at an estimated 690,000 GBP and has a maximum duration of 48 months. The award will be based on the best price-quality ratio. The deadline for submitting requests to participate is November 5, 2025. The submission must be done electronically. Interested parties need to register for a PIC (Personal Identification Code) and ensure that their submissions comply with the technical requirements of the eSubmission system, including file size limits (50MB per file, maximum 200 files). The eSubmission system supports all 24 official EU languages and uses UTF-8 character encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality.

Eligible Applicant Types: The opportunity details do not explicitly list eligible applicant types. However, based on the nature of the tender, it can be inferred that eligible applicants could include companies or organizations that provide technical installation and engineering services. This could include SMEs, large enterprises, or other entities with the relevant expertise. The FAQ section mentions the need for a PIC (Personal Identification Code), which is mandatory for participation as a sole candidate/tenderer or as a member of a group (consortium), suggesting that a variety of organizational types are eligible.

Funding Type: The funding type is procurement, specifically a service contract. The call is for tenders for the "Maintenance of Technical Installations and Engineering Services," indicating that the selected applicant will be awarded a service contract. The contract is also described as a framework agreement without reopening of competition.

Consortium Requirement: The opportunity details do not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ section mentions that a PIC is required for participation as a sole candidate/tenderer or as a member of a group (consortium), implying that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but the project is located at the Delegation of the European Union to the United Kingdom (Europe House) in London. This suggests that the opportunity is primarily targeted at entities that can provide services in the United Kingdom. However, given that it is an EU tender, it is possible that companies from EU member states are also eligible, provided they can deliver the required services in the UK.

Target Sector: The target sector is technical installations and engineering services. Specifically, the tender focuses on the maintenance of facilities, which falls under the broader category of building maintenance and engineering.

Mentioned Countries: United Kingdom.

Project Stage: The project stage is operational. The call is for the maintenance of existing technical installations and engineering services, indicating that the project is not in a research, development, or demonstration phase, but rather in a phase requiring ongoing operational services.

Funding Amount: The estimated total value of the contract is 690,000 GBP.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for providing maintenance of technical installations and engineering services. This is a service contract where payment is made for services rendered.

Application Stages: The opportunity details do not explicitly specify the number of stages in the application process. However, the presence of documents such as "Invitation to participate," "Tender Specification Part I," and "Request to participate" suggests that there are multiple stages, potentially involving an initial expression of interest followed by a more detailed proposal.

Success Rates: The opportunity details do not provide information on success rates.

Co-funding Requirement: The opportunity details do not explicitly state whether co-funding is required. Given that this is a procurement contract for services, it is unlikely that co-funding would be required.

Summary: This is a call for tenders issued by the European External Action Service (EEAS) for the maintenance of technical installations and engineering services at the Delegation of the European Union to the United Kingdom (Europe House) in London. The procedure identifier is EEAS/DELGBRL/2025/RP/0107. The estimated total value of the contract is 690,000 GBP, and the maximum contract duration is 48 months. The submission method is electronic, and the deadline for receipt of requests to participate is 05/11/2025 at 17:00 Europe/London time. The award method is based on the best price-quality ratio, and the contract is a framework agreement without reopening of competition. Interested parties must submit their requests to participate electronically and should consult the provided documents, including the Invitation to Participate, Tender Specification Part I, Request to Participate, DoH, and Draft FWC. The eSubmission system supports various file types and has specific requirements for attachment names and sizes. A Personal Identification Code (PIC) is mandatory for participation. The system is multilingual, supporting all 24 official EU languages, and uses encryption to ensure the integrity and confidentiality of the information.