Maintenance du Système de Radiocommunication (RCS) sur les 3 sites du Parlement européen à Luxembourg, Bruxelles, et Strasbourg

The European Parliament's Directorate-General for Security and Protection has issued a call for tenders, specifically EP-SAFE/2025/OP/0004, for maintaining the radio communication system across its sites in Luxembourg, Brussels, and Strasbourg. This tender represents an open procurement opportunity, meaning that interested parties can submit bids electronically. The primary objective is to establish a framework contract focusing on preventive and corrective maintenance of the TETRA radio communication system, which is essential for facilitating communication among security personnel and emergency services during incidents.

Eligible applicants include companies qualified to provide telecommunications maintenance services, although the tender does not explicitly limit applicants by size or type, meaning both small and large enterprises may apply. The tender is categorized under service contracts and does not involve grants or subsidies.

The contract consists of a single lot, indicating that a consortium is not mandatory; a single applicant can apply and be awarded the contract. While the notice does not detail geographic eligibility, companies in the EU or those capable of servicing the mentioned sites are implicitly favored.

The target sector includes telecommunications, specifically the maintenance of radio communication equipment, underscored by various related CPV codes. Mentioned countries in the context of service locations are Luxembourg, Belgium (Brussels), and France (Strasbourg).

The project is in its operational phase, requiring services for an existing system rather than new development. However, the specific funding amount is not disclosed in the tender documents. The deadline for submissions is set for July 30, 2025, at 17:00 Brussels time, followed by a public opening of tenders on July 31, 2025.

The successful bidder will receive monetary compensation for their services and will need to navigate a single-stage evaluation process for their proposal. There are no co-funding requirements specified, and details about success rates are not provided. Interested parties should prepare their submissions in accordance with the guidelines laid out in the tender documentation, which includes technical specifications and compliance forms, and take note of a mandatory Personal Identification Code (PIC) for participation.

In summary, this tender for the maintenance of the TETRA radio communication system is a significant opportunity for telecommunications service providers, emphasizing reliability and effectiveness in supporting the European Parliament's critical operations and collaboration with national emergency services.

The European Parliament, Directorate-General for Security and Protection (DG SAFE), has issued a call for tenders, EP-SAFE/2025/OP/0004, for the maintenance of the radio communication system (RCS) across its three sites in Luxembourg, Brussels, and Strasbourg. The TED reference for this tender is 121/2025 417971-2025.

This is an open procedure, and submissions must be made electronically. The primary CPV code is 50333000, which refers to maintenance services of radio-communications equipment. The nature of the contract is for services, and the maximum contract duration is 48 months. The award method will be based on the lowest price. This tender is for a framework agreement without reopening of competition.

Key milestones include a TED publication date of June 27, 2025. The date and time of the public opening is scheduled for July 31, 2025, at 10:00 AM Europe/Brussels time. The deadline for receipt of tenders is July 30, 2025, at 5:00 PM Europe/Brussels time. The contracting authority is not obligated to answer questions submitted after July 22, 2025, at 5:00 AM Europe/Brussels time.

The tender documents include:

FREP-SAFE-2025-OP-0004 Invitation Signed Invitation letter, published on June 27, 2025, Version 1, available in English.
FREP-SAFE-2025-OP-0004 CdC admin Tender specifications administrative part, published on June 27, 2025, Version 1, available in English.
FREP-SAFE-2025-OP-0004 Annexe I CSATP corrected Tender specifications, published on June 27, 2025, Version 1, available in English.
FRAnnexe II Politique environnementale Other invitation to tender document, published on June 27, 2025, Version 1, available in English.
FREP-SAFE-2025-OP-0004 Annexe III Declaration Declaration on honour (tender), published on June 27, 2025, Version 1, available in English.
FRAnnexe IV a FIF Other invitation to tender document, published on June 27, 2025, Version 1, no translation available.
FRAnnexe IV b FIF Guidelines Other invitation to tender document, published on June 27, 2025, Version 1, no translation available.
FRAnnexe V Groupements Other invitation to tender document, published on June 27, 2025, Version 1, available in German.
FRAnnexe VI declaration sous-traitants Other invitation to tender document, published on June 27, 2025, Version 1, available in English.
FRAnnexe VII Bordereau des prix Financial offer form, published on June 27, 2025, Version 1, available in English.

The maximum number of documents that can be uploaded per tender is 200 files. The maximum file size for attachments is 50 MB.

The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents using an asymmetric key as an encryption mechanism.

A Personal Identification Code (PIC) is mandatory to participate in this call for tenders, whether as a sole candidate/tenderer or as part of a group (consortium).

To address potential issues during the submission process, it is recommended to use the latest versions of Google Chrome or Mozilla Firefox. Clearing the cache and cookies may also resolve technical difficulties.

This tender is for establishing a framework contract for preventive maintenance and corrective maintenance assistance for the Tetra radio communication system across the European Parliament's sites. Radio communication is the primary method of communication during incidents or crises for DG SAFE personnel, including security, safety, armed agents, and close protection staff. Additionally, national emergency services (e.g., firefighters) require EP radios for effective communication when intervening in Parliament buildings. Therefore, regular maintenance of the entire infrastructure is essential.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that companies or organizations with expertise in radio communication systems maintenance are eligible. This could include SMEs, large enterprises, or specialized service providers.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract.

Consortium Requirement: The tender documents include "FRAnnexe V Groupements," suggesting that consortia are permitted. However, the description mentions "Un lot unique constitue le présent marché," indicating that the contract is for a single lot, which could be awarded to either a single applicant or a consortium.

Beneficiary Scope (Geographic Eligibility): The tender relates to the maintenance of radio communication systems at the European Parliament's sites in Luxembourg, Brussels, and Strasbourg. Therefore, it is likely that applicants from the EU or those able to provide services in these locations are eligible.

Target Sector: The target sector is radio communications, specifically the maintenance of radio-communications equipment. This includes preventive and corrective maintenance of the Tetra radio communication system.

Mentioned Countries: Luxembourg, Belgium (Brussels), France (Strasbourg).

Project Stage: The project is in the operational phase, requiring maintenance and support services for an existing radio communication system.

Funding Amount: The estimated total value is not explicitly stated in the provided text.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for providing maintenance services.

Application Stages: The number of application stages is not explicitly detailed, but it involves at least one stage of submitting a tender.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary:

This is a call for tenders (EP-SAFE/2025/OP/0004) issued by the European Parliament, specifically the Directorate-General for Security and Protection (DG SAFE). The purpose of this tender is to establish a framework contract for the preventive and corrective maintenance of the Tetra radio communication system across the Parliament's three sites in Luxembourg, Brussels, and Strasbourg. The radio system is critical for communication during incidents or crises for DG SAFE personnel, including security, armed agents, and close protection staff. It is also essential for national emergency services (e.g., firefighters) to communicate effectively within the Parliament's buildings.

The contract is for a single lot, and the award method is based on the lowest price. The maximum contract duration is 48 months. Submissions must be electronic. The deadline for receipt of tenders is 30/07/2025 at 17:00 Europe/Brussels, and the contracting authority will not reply to questions submitted after 22/07/2025 at 05:00 Europe/Brussels. The public opening of the tenders will be on 31/07/2025 at 10:00 Europe/Brussels.

The tender documents include an invitation letter, administrative tender specifications, technical specifications, declarations, and financial offer forms. The eSubmission system supports multiple EU languages and uses encryption to ensure data integrity and confidentiality. The maximum file size for attachments is 50 MB, and the maximum number of documents per tender is 200. A Personal Identification Code (PIC) is mandatory for participation.