Maintenance du bâtiment, travaux et services de santé et sécurité au travail

The European Securities and Markets Authority (ESMA) is inviting tenders for building maintenance, works, and occupational health and safety services through a public procurement process. The opportunity involves two lots, with a total estimated value of 1,010,000 EUR. Lot 1 pertains to building maintenance and works, estimated at 925,000 EUR, while Lot 2 focuses on occupational health and safety services, valued at 85,000 EUR.

The contract duration is set for a maximum of 48 months, beginning with an initial 12-month term that can be renewed three times. The evaluation criteria for Lot 1 will prioritize quality (70%) alongside price (30%), whereas Lot 2 will assess bids purely based on price (100%).

This tender represents an open call for qualified service providers, including SMEs and larger enterprises, to participate in providing the required services. No consortium formation is explicitly mandated, allowing for individual companies to submit bids. The tender documentation and processes are primarily conducted in French, although translations may be available.

Submission of tenders must occur electronically by the deadline of September 18, 2025, at 15:00 CET, with an earlier deadline for questions set on September 10, 2025. Tenderers must register for a Personal Identification Code (PIC) and follow specific guidelines regarding document formats and limits.

The invitation highlights that there will be no co-funding requirements involved, as payments will be made directly for services rendered. All submissions will be evaluated based on the outlined criteria to ensure compliance with quality and pricing standards. This procurement aims to secure ongoing operational support for ESMA's facilities while adhering to local regulatory standards.

This is a call for tenders, reference number ESMA/2025/OP/0006, published on 30/07/2025. The subject of the tender is "Maintenance du bâtiment, travaux et services de santé et sécurité au travail" which translates to "Building maintenance, works and occupational health and safety services". The procedure type is an open procedure. The estimated total value of the tender is 1,010,000 EUR. The lead contracting authority is the European Securities and Markets Authority (ESMA). The main classification (CPV) code is 50700000, which refers to repair and maintenance services of building installations.

The tender is divided into two lots:

Lot 1: Maintenance du bâtiment et travaux (Building maintenance and works). This lot covers all aspects of ESMA's premises maintenance (preventive and corrective) as well as all types of works (development, renovation, etc.). The nature of the contract is for services. The maximum contract duration is 48 months. The award method is based on the best price-quality ratio. The estimated value of this lot is 925,000 EUR. The applicable CPV codes are 50700000 (Repair and maintenance services of building installations), 45453100 (Refurbishment work), and 50000000 (Repair and maintenance services).

Lot 2: Services de santé et sécurité au travail (Occupational health and safety services). This lot includes occupational health and safety services such as audits and inspections (in accordance with French legislation for high-rise buildings), prevention, and training (e.g., first aid training). The nature of the contract is for services. The maximum contract duration is 48 months. The award method is the lowest price. The estimated value of this lot is 85,000 EUR. The main classification (CPV) code is 71317200 (Health and safety services).

Key milestones for both lots are:

TED publication date: 30/07/2025
Date and time of public opening: 18/09/2025 15:10 Europe/Paris
Deadline for receipt of tenders: 18/09/2025 15:00 Europe/Paris
Deadline for questions: 10/09/2025 05:00 Europe/Paris

The available documents are:

FRFR Invitation à soumissionner (Invitation letter), published on 30/07/2025, for all lots, Version 1, no translations available.
FRFR Cahier des charges Part1 Admin (Tender specifications administrative part), published on 30/07/2025, for all lots, Version 1, no translations available.
FRFR Lot 1 Cahier des charges Part 2 Tech (Technical specifications for Lot 1), published on 30/07/2025, Version 1, no translations available.
FRFR Lot 2 Cahier des charges Part 2 Tech (Technical specifications for Lot 2), published on 30/07/2025, Version 1, no translations available.
FRFR Annexe II Déclaration sur l’honneur (Declaration on honour), published on 30/07/2025, for all lots, Version 1, no translations available.
FRFR Annexe III Liste des documents à fournir (List of documents to be provided), published on 30/07/2025, for all lots, Version 1, no translations available.
FRFR Annexe IV Modèle de candidature du soumissionnaire (Tenderer application form), published on 30/07/2025, for all lots, Version 1, no translations available.
FRFR Lot 1 Annexe V.a Formulaire d’offre financière (Financial offer form for Lot 1), published on 30/07/2025, Version 1, no translations available.
FRFR Lot 2 Annexe V.b Formulaire d’offre financière (Financial offer form for Lot 2), published on 30/07/2025, Version 1, no translations available.
FRFR Annexe VI Lettre d’engagement d’un sous-traitant désigné (Letter of commitment from a designated subcontractor), published on 30/07/2025, for all lots, Version 1, no translations available.

Submissions must be sent electronically via the address provided in the submission terms.

Some frequently asked questions (FAQ) are answered, including:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents: Use the latest versions of Google Chrome or Mozilla Firefox, clear the cache and cookies.
Which Internet browsers does eSubmission support: Google Chrome or Mozilla Firefox.
Is it possible to view the details of the submission after the deadline: No, the content is encrypted and not accessible.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal: In ‘My Submission(s)’.
Which size should attachments have: Less than 50 MB.
How should I name attachments in eSubmission: Follow the System Requirements.
Can I submit a video in eSubmission? Which formats are supported: Check the System Requirements.
I received an invitation from the F&T Portal but cannot view the procurement documents: Select an organisation in “My Invitations”.
Do I need to validate my PIC in order to submit a tender in eSubmission: Yes, a Personal Identification Code (PIC) is mandatory.
I have an issue uploading a file in eSubmission and it’s giving me an error: Ensure the file follows the technical requirements of the system.
How many attachments can I upload per submission: 200 files.
Why do tenderers need a PIC: It is mandatory to register for a PIC to submit a tender.
How do I register my organisation and get a Participant Identification Code (PIC): Check if the organisation is already registered using the Search PIC tool.
What is the validity period of a PIC: A PIC is unique and its validity is not limited in time.
How many languages does the system support: All 24 official EU languages.
Which is the character set encoding in the system: UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information: Yes, the system encrypts all uploaded documents.
Which file types does the system support: The supported file types depend on the type of submission.
Can I view and edit my draft submission: Yes, until the deadline.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission: No, it is just a display issue.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent: No, this is an auto-generated notification.

In summary, this is an invitation to tender issued by the European Securities and Markets Authority (ESMA) for building maintenance, works, and occupational health and safety services. The tender is divided into two lots: one for building maintenance and works, and another for health and safety services. The total estimated value of the tender is 1,010,000 EUR. The deadline for submitting tenders is 18/09/2025. The tender documents, including the invitation letter, specifications, declaration forms, and financial offer forms, are available for download. Submissions must be made electronically. A PIC code is mandatory for participation. The eSubmission system supports various browsers and file types, and encrypts uploaded documents.

Eligible Applicant Types: The opportunity details do not explicitly define eligible applicant types. However, given the nature of the tender (maintenance, works, and health and safety services), it is likely that eligible applicants include companies, SMEs, and large enterprises with relevant experience in building maintenance, construction, and health and safety services.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The selected tenderers will be awarded service contracts.

Consortium Requirement: The opportunity details do not explicitly state whether a single applicant or a consortium is required. The documentation includes an "Annexe VI - Lettre d’engagement d’un sous-traitant désigné," which suggests that subcontractors are permitted, implying that both single applicants and consortia may be eligible.

Beneficiary Scope (Geographic Eligibility): The opportunity details do not explicitly define geographic eligibility. Given that it is an EU funding opportunity, it is highly likely that the geographic eligibility includes EU member states and potentially EEA countries.

Target Sector: This program targets the following sectors: buildings and construction, health, and security/cybersecurity. More specifically, it focuses on building maintenance, refurbishment work, and health and safety services.

Mentioned Countries: The opportunity mentions France, as Lot 2 refers to compliance with French legislation for high-rise buildings.

Project Stage: The project stage is for service implementation. The tender is for the provision of maintenance, works, and health and safety services, indicating that the project is at the implementation phase.

Funding Amount: The estimated total value of the tender is 1,010,000 EUR. Lot 1 has an estimated value of 925,000 EUR, and Lot 2 has an estimated value of 85,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for services rendered, as this is a service contract.

Application Stages: The opportunity details do not explicitly specify the number of application stages. However, based on the documentation provided (invitation letter, tender specifications, declaration on honor, list of documents, application form, financial offer form, and subcontractor commitment letter), it can be inferred that there are multiple stages involving document submission and evaluation.

Success Rates: The opportunity details do not provide information on success rates.

Co-funding Requirement: The opportunity details do not explicitly state whether co-funding is required.

Summary:

This is a call for tenders (ESMA/2025/OP/0006) issued by the European Securities and Markets Authority (ESMA) for "Maintenance du bâtiment, travaux et services de santé et sécurité au travail" (Building Maintenance, Works, and Occupational Health and Safety Services). The total estimated value of the tender is 1,010,000 EUR. The tender is divided into two lots: Lot 1, "Maintenance du bâtiment et travaux" (Building Maintenance and Works), with an estimated value of 925,000 EUR, covers all aspects of ESMA's premises maintenance (preventive and corrective) and all types of works (development, renovation, etc.). Lot 2, "Services de santé et sécurité au travail" (Occupational Health and Safety Services), with an estimated value of 85,000 EUR, includes audits and controls (in accordance with French legislation for high-rise buildings), prevention, and training (e.g., first aid training). The maximum contract duration for both lots is 48 months. The award method for Lot 1 is the best price-quality ratio, while for Lot 2, it is the lowest price. The deadline for receipt of tenders is September 18, 2025, at 15:00 Europe/Paris time. The contracting authority will not reply to questions submitted after September 10, 2025, at 05:00 Europe/Paris time. Submissions must be sent electronically. Tenderers must register for a PIC (Personal Identification Code) to participate. The eSubmission system supports various file types and has a maximum attachment size of 50 MB per file and a limit of 200 files per tender. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents. The tender documents are available in French.