Maintenance des fontaines à eau sur le site du Parlement européen à Luxembourg

The European Parliament is issuing a call for tenders for maintenance services related to water fountains at its Luxembourg site. This opportunity is identified by the reference EP-INLO/LUX/2025/OP/0022 and is classified as an open procedure. The contract, lasting a maximum of 48 months, initially spans 12 months and is renewable up to three additional times. The selection process awards the contract to the bidder offering the lowest price, with a focus on price-only criteria.

Eligible applicants include any qualified service providers capable of delivering the required maintenance services. Although small and medium-sized enterprises (SMEs) are not specifically targeted, they may participate. The funding type is categorized as a public procurement contract for services, specifically addressing repair and maintenance.

There is no requirement for a consortium; single applicants can submit tenders independently, although group submissions are permitted. Geographic eligibility extends to EU member states and potentially other entities within the EEA that can operate in Luxembourg.

The project is firmly in the operational phase, dealing with ongoing maintenance rather than research or development. While specific funding amounts are not disclosed, similar contracts suggest potential values ranging from €200,000 to €1 million.

Applications must be submitted electronically through the EU Funding & Tenders Portal, with all attachments limited to 50 MB, and the use of a Personal Identification Code (PIC) is mandatory for participation. The deadline for tenders is set for July 9, 2025, at noon Luxembourg time, with a public opening scheduled for the same day at 3 PM.

Additional documentation, including specific tender instructions and necessary forms, is available for download. The process emphasizes transparency and includes provisions for electronic payments post-award.

The overall architecture of this tender opportunity reflects standard EU public procurement practices, designed to ensure competitive bidding among capable service providers for essential maintenance work on public infrastructure.

The European Parliament is seeking tenders for a framework contract regarding the maintenance service of water fountains on the European Parliament site in Luxembourg. The procedure identifier for this call for tenders is EP-INLO/LUX/2025/OP/0022. The TED reference is 107/2025 362187-2025. This is an open procedure, and submissions must be sent electronically. The maximum duration of the contract is 48 months, consisting of an initial 12-month period, renewable tacitly three times. The award method will be based on the lowest price. This will be a framework agreement without reopening of competition. The TED publication date is 05/06/2025. The date and time of the public opening is 09/07/2025 at 15:00 Europe/Luxembourg time. The deadline for receipt of tenders is 09/07/2025 at 12:00 Europe/Luxembourg time. The contracting authority is not bound to reply to questions submitted after 30/06/2025 05:00 Europe/Luxembourg time. The lead contracting authority is the European Parliament, INLO Directorate-General for Infrastructure and Logistics. The main classification CPV code is 50000000 Repair and maintenance services. The nature of the contract is for services.

The following documents are available for download:

FRCOND-M022 Information for candidates and tenderers, published on 05/06/2025, Version 1, no translations available.
FRCDC-M022 Tender specifications, published on 05/06/2025, Version 1, no translations available.
FR9-Bordereau financier Maintenance Financial offer form, published on 05/06/2025, Version 1, no translations available.
FROrder form draft Other invitation to tender document, published on 05/06/2025, Version 1, no translations available.
FRCNT-draft M022 Draft contract, published on 05/06/2025, Version 1, no translations available.
ENfinancial identification form Other invitation to tender document, published on 05/06/2025, Version 1, no translations available.

Submissions must be sent exclusively at the address for submission given on the EU Funding & Tenders Portal.

Some frequently asked questions (FAQ) and their answers are available:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.
How should I name attachments in eSubmision? Name the attachments for the tender draft following the System Requirements.
Can I submit a video in eSbmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents the system will allow is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this is a call for tenders by the European Parliament for a framework contract to provide maintenance services for water fountains at their Luxembourg site. The contract is for a maximum of four years and will be awarded to the tenderer offering the lowest price. The submission process is electronic, and there are specific guidelines and requirements for submitting a tender, including the use of a PIC, file size limits, and naming conventions. The eSubmission system supports multiple languages and uses encryption to protect the integrity of the submissions. The deadline for submitting tenders is July 9, 2025.

Eligible Applicant Types: The content does not explicitly list eligible applicant types. However, given that it is a call for tenders for maintenance services, eligible applicants are likely to be companies or service providers with the necessary expertise in repair and maintenance services. This could include SMEs, large enterprises, or specialized service companies.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process where the European Parliament is seeking a service provider.

Consortium Requirement: The content does not explicitly state whether a single applicant or a consortium is required. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The call for tenders is specifically for maintenance services at the European Parliament site in Luxembourg. While the content doesn't explicitly restrict geographic eligibility, it is implied that applicants should be able to provide services in Luxembourg. Therefore, it is likely open to entities within the EU, and possibly EEA, with the capacity to operate in Luxembourg.

Target Sector: Repair and maintenance services. Specifically, the tender targets the maintenance of water fountains.

Mentioned Countries: Luxembourg.

Project Stage: Commercialization. The project involves the maintenance of existing infrastructure (water fountains), indicating a commercial service rather than research, development, or demonstration.

Funding Amount: The estimated total value is not specified in the provided content.

Application Type: Open call. The procedure type is explicitly stated as an open procedure.

Nature of Support: Non-monetary services. The selected tenderer will receive a service contract to perform maintenance services, and will receive money in exchange for the services.

Application Stages: The number of application stages is not explicitly mentioned, but it can be inferred that there are multiple stages, including submission of the tender, evaluation of the offers, and contract award.

Success Rates: The success rates are not mentioned in the provided content.

Co-funding Requirement: The content does not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders (EP-INLO/LUX/2025/OP/0022) issued by the European Parliament for the maintenance of water fountains at its Luxembourg site. The procedure is an open call, and submissions must be made electronically. The contract is a framework agreement with a maximum duration of 48 months (12 months, renewable three times). The award method is based on the lowest price. The TED reference is 107/2025 362187-2025. The deadline for receipt of tenders is 09/07/2025 at 12:00 Europe/Luxembourg, and the contracting authority will not reply to questions submitted after 30/06/2025 at 05:00 Europe/Luxembourg. The date and time of the public opening is 09/07/2025 15:00 Europe/Luxembourg. Tenderers must submit their offers electronically through the eSubmission system, ensuring that attachments are less than 50 MB and named according to the system requirements. A Personal Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents. The tender documents, including information for candidates, tender specifications, financial offer form, draft order form, and draft contract, are available for download.