Overview
The European Commission's Joint Research Centre (JRC) has announced a call for tenders (EC-JRC/IPR/2025/RP/3724) for the supply, installation, and maintenance of physical protection systems and related special equipment at its facility in Ispra, Italy. This procurement opportunity emphasizes security and defense, focusing on systems such as video surveillance, alarm management, access control, fire detection, and sound diffusion. The estimated contract value is 5 million EUR, with a maximum duration of 60 months.
Eligible applicants include service providers and contractors, ranging from small and medium enterprises to larger firms, capable of providing these specialized services. There is no requirement to form a consortium, allowing single applicants to participate. The tender process follows a restricted procedure, requiring electronic submissions via the eSubmission platform, with the deadline for participation requests set for January 16, 2026.
The contract will be structured as a framework agreement, enabling the JRC to request specific services as needed within the award term. Evaluation will weigh technical quality at 60% against price at 40%, focusing on the best price-quality ratio. All submissions must be made electronically, and participants must register to obtain a Personal Identification Code (PIC) to participate, crucial for both individual and consortium bidders.
The JRC seeks qualified contractors familiar with the unique operational requirements of a research facility, alongside compliance with EU legislation related to security. The tender documents include specific administrative and technical specifications along with draft contract annexes addressing safety and environmental considerations. The electronic submission system supports all official EU languages and implements encryption for document security.
Overall, this procurement opportunity presents a significant engagement for contractors with expertise in advanced security systems, providing a basis for ongoing operational support within a European Union research context.
Eligible applicants include service providers and contractors, ranging from small and medium enterprises to larger firms, capable of providing these specialized services. There is no requirement to form a consortium, allowing single applicants to participate. The tender process follows a restricted procedure, requiring electronic submissions via the eSubmission platform, with the deadline for participation requests set for January 16, 2026.
The contract will be structured as a framework agreement, enabling the JRC to request specific services as needed within the award term. Evaluation will weigh technical quality at 60% against price at 40%, focusing on the best price-quality ratio. All submissions must be made electronically, and participants must register to obtain a Personal Identification Code (PIC) to participate, crucial for both individual and consortium bidders.
The JRC seeks qualified contractors familiar with the unique operational requirements of a research facility, alongside compliance with EU legislation related to security. The tender documents include specific administrative and technical specifications along with draft contract annexes addressing safety and environmental considerations. The electronic submission system supports all official EU languages and implements encryption for document security.
Overall, this procurement opportunity presents a significant engagement for contractors with expertise in advanced security systems, providing a basis for ongoing operational support within a European Union research context.
Detail
The European Commission, specifically the Joint Research Centre (JRC), has issued a call for tenders EC-JRC/IPR/2025/RP/3724 for the supply, installation, and maintenance of physical protection systems (PPS) and special related equipment. The TED reference for this tender is 233/2025 801936-2025.
The JRC intends to award a contract for services related to the supply, installation, and maintenance of physical protection systems and other special equipment supporting them, such as fire detection and sound diffusion systems. Physical protection systems include video surveillance, alarm, and access control systems, including key management. All these systems must be extensible, improved, and maintained in accordance with current legislation.
This is a restricted procedure, and submissions must be electronic. The estimated total value of the tender is 5,000,000 EUR. The TED publication date was 03/12/2025, and the deadline for receipt of requests to participate is 16/01/2026 at 16:00 Europe/Rome time. The maximum contract duration is 60 months. The award method will be based on the best price-quality ratio, and the framework agreement will not involve reopening of competition.
The main classification (CPV) code is 50600000, which refers to repair and maintenance services of security and defense materials.
The following documents are available for download:
IT1. lettera di invito EC-JRCIPR2025RP3724 PPS Supply Installation MaintenanceInvitation to submit a request to participatePublished on 03/12/2025Version 1 No translations available
IT3. Allegato I Parte 1 Specifiche amministrative EC-JRCIPR2025RP3724 PPS Supply Installation MaintenanceTender specifications - adm.part (requests to participate)Published on 03/12/2025Version 1 No translations available
IT4. Allegato I Parte 2 Specifiche tecnicheTechnical specifications (requests to participate)Published on 03/12/2025Version 1 No translations available
IT10. Allegato X Clausole Contrattuali per la RadioprotezioneDraft contract annex (requests to participate)Published on 03/12/2025Version 1 No translations available
IT11. Allegato XI Documento Unico di Valutazione dei Rischi InterferenzialiDraft contract annex (requests to participate)Published on 03/12/2025Version 1 No translations available
IT11a. Appendice A Schede di Rischio v1.0Draft contract annex (requests to participate)Published on 03/12/2025Version 1 No translations available
IT11b. Appendice B Schede di Attività v1.0Draft contract annex (requests to participate)Published on 03/12/2025Version 1 No translations available
IT11c. Appendice C Planimetria del Sito JRC Ispra v1.0Draft contract annex (requests to participate)Published on 03/12/2025Version 1 No translations available
IT11d. Appendice D Situazioni di emergenza al Sito JRC Ispra v1.0Draft contract annex (requests to participate)Published on 03/12/2025Version 1 No translations available
IT11e. Appendice E Verbale di sopralluogo v1.0Draft contract annex (requests to participate)Published on 03/12/2025Version 1 No translations available
Submissions must be sent exclusively via electronic submission.
Some frequently asked questions (FAQ) and their answers related to the eSubmission system are:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support?
Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline?
No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have?
eSubmission accepts files that are less than 50 MB in size.
How should I name attachments in eSubmission?
Name the attachments for your tender draft following the System Requirements. Attachment names must adhere to specific conditions.
Can I submit a video in eSubmission? Which formats are supported?
Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.
Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files.
Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
How many languages does the system support?
The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system?
The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.
In summary, this is a call for tenders by the European Commission's Joint Research Centre (JRC) for the supply, installation, and maintenance of physical protection and related special systems at the JRC site in Ispra, Italy. The tender covers a range of security systems, including video surveillance, alarm systems, access control, and fire detection. The contract is valued at an estimated 5 million EUR and will run for 60 months. The tendering process is restricted, meaning only invited candidates can participate, and submissions must be made electronically through the eSubmission portal. The deadline for submitting requests to participate is January 16, 2026. The tender documents include administrative specifications, technical specifications, and draft contract annexes related to radioprotection and risk assessment. The eSubmission system supports multiple languages and encrypts uploaded documents for security. Tenderers must have a Participant Identification Code (PIC) to participate. The award will be based on the best price-quality ratio.
The JRC intends to award a contract for services related to the supply, installation, and maintenance of physical protection systems and other special equipment supporting them, such as fire detection and sound diffusion systems. Physical protection systems include video surveillance, alarm, and access control systems, including key management. All these systems must be extensible, improved, and maintained in accordance with current legislation.
This is a restricted procedure, and submissions must be electronic. The estimated total value of the tender is 5,000,000 EUR. The TED publication date was 03/12/2025, and the deadline for receipt of requests to participate is 16/01/2026 at 16:00 Europe/Rome time. The maximum contract duration is 60 months. The award method will be based on the best price-quality ratio, and the framework agreement will not involve reopening of competition.
The main classification (CPV) code is 50600000, which refers to repair and maintenance services of security and defense materials.
The following documents are available for download:
IT1. lettera di invito EC-JRCIPR2025RP3724 PPS Supply Installation MaintenanceInvitation to submit a request to participatePublished on 03/12/2025Version 1 No translations available
IT3. Allegato I Parte 1 Specifiche amministrative EC-JRCIPR2025RP3724 PPS Supply Installation MaintenanceTender specifications - adm.part (requests to participate)Published on 03/12/2025Version 1 No translations available
IT4. Allegato I Parte 2 Specifiche tecnicheTechnical specifications (requests to participate)Published on 03/12/2025Version 1 No translations available
IT10. Allegato X Clausole Contrattuali per la RadioprotezioneDraft contract annex (requests to participate)Published on 03/12/2025Version 1 No translations available
IT11. Allegato XI Documento Unico di Valutazione dei Rischi InterferenzialiDraft contract annex (requests to participate)Published on 03/12/2025Version 1 No translations available
IT11a. Appendice A Schede di Rischio v1.0Draft contract annex (requests to participate)Published on 03/12/2025Version 1 No translations available
IT11b. Appendice B Schede di Attività v1.0Draft contract annex (requests to participate)Published on 03/12/2025Version 1 No translations available
IT11c. Appendice C Planimetria del Sito JRC Ispra v1.0Draft contract annex (requests to participate)Published on 03/12/2025Version 1 No translations available
IT11d. Appendice D Situazioni di emergenza al Sito JRC Ispra v1.0Draft contract annex (requests to participate)Published on 03/12/2025Version 1 No translations available
IT11e. Appendice E Verbale di sopralluogo v1.0Draft contract annex (requests to participate)Published on 03/12/2025Version 1 No translations available
Submissions must be sent exclusively via electronic submission.
Some frequently asked questions (FAQ) and their answers related to the eSubmission system are:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support?
Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline?
No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have?
eSubmission accepts files that are less than 50 MB in size.
How should I name attachments in eSubmission?
Name the attachments for your tender draft following the System Requirements. Attachment names must adhere to specific conditions.
Can I submit a video in eSubmission? Which formats are supported?
Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.
Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files.
Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
How many languages does the system support?
The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system?
The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.
In summary, this is a call for tenders by the European Commission's Joint Research Centre (JRC) for the supply, installation, and maintenance of physical protection and related special systems at the JRC site in Ispra, Italy. The tender covers a range of security systems, including video surveillance, alarm systems, access control, and fire detection. The contract is valued at an estimated 5 million EUR and will run for 60 months. The tendering process is restricted, meaning only invited candidates can participate, and submissions must be made electronically through the eSubmission portal. The deadline for submitting requests to participate is January 16, 2026. The tender documents include administrative specifications, technical specifications, and draft contract annexes related to radioprotection and risk assessment. The eSubmission system supports multiple languages and encrypts uploaded documents for security. Tenderers must have a Participant Identification Code (PIC) to participate. The award will be based on the best price-quality ratio.
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Breakdown
Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants include companies, SMEs, large enterprises, and other organizations with the capacity to supply, install, and maintain physical protection systems and special equipment.
Funding Type: This is a procurement opportunity, specifically a call for tenders. The funding type is a service contract.
Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Therefore, both single applicants and consortia are eligible.
Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, given that it is an EU tender, it is likely open to entities within the EU and potentially the EEA, and possibly other countries depending on specific agreements.
Target Sector: The target sector is security and defense, specifically focusing on physical protection systems, fire detection, and sound diffusion systems. This includes video surveillance, alarm systems, access control, and key management.
Mentioned Countries: Italy is mentioned as the location of the JRC site in Ispra (JRC Ispra).
Project Stage: The project stage involves the supply, installation, and maintenance of existing systems. Therefore, it is focused on deployment and maintenance rather than research or development.
Funding Amount: The estimated total value of this tender is 5,000,000 EUR.
Application Type: The application type is an open call for tenders with electronic submission. It is also a restricted procedure.
Nature of Support: Beneficiaries will receive money in exchange for providing services related to the supply, installation, and maintenance of physical protection systems and special equipment.
Application Stages: The procedure type is a restricted procedure, suggesting that there are multiple stages. The first stage is a request to participate, with a deadline of 16/01/2026. The exact number of stages is not specified, but it is more than one.
Success Rates: The success rates are not mentioned in the provided text.
Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.
Summary:
This is a call for tenders (EC-JRC/IPR/2025/RP/3724) issued by the European Commission, Joint Research Centre (JRC), for the supply, installation, and maintenance of physical protection systems and special equipment at the JRC site in Ispra, Italy. The tender is valued at an estimated 5,000,000 EUR and is a restricted procedure, meaning it involves multiple stages, starting with a request to participate. The deadline for submitting requests to participate is January 16, 2026. The contract duration is a maximum of 60 months. The tender is focused on security and defense, including video surveillance, alarm systems, access control, fire detection, and sound diffusion systems. Submissions must be electronic. A Personal Identification Code (PIC) is mandatory for all tenderers, whether they are single entities or part of a consortium. The eSubmission system supports various file types and has specific requirements for attachment names and sizes (maximum 50 MB per file, up to 200 files per submission). The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of information.
Funding Type: This is a procurement opportunity, specifically a call for tenders. The funding type is a service contract.
Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Therefore, both single applicants and consortia are eligible.
Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, given that it is an EU tender, it is likely open to entities within the EU and potentially the EEA, and possibly other countries depending on specific agreements.
Target Sector: The target sector is security and defense, specifically focusing on physical protection systems, fire detection, and sound diffusion systems. This includes video surveillance, alarm systems, access control, and key management.
Mentioned Countries: Italy is mentioned as the location of the JRC site in Ispra (JRC Ispra).
Project Stage: The project stage involves the supply, installation, and maintenance of existing systems. Therefore, it is focused on deployment and maintenance rather than research or development.
Funding Amount: The estimated total value of this tender is 5,000,000 EUR.
Application Type: The application type is an open call for tenders with electronic submission. It is also a restricted procedure.
Nature of Support: Beneficiaries will receive money in exchange for providing services related to the supply, installation, and maintenance of physical protection systems and special equipment.
Application Stages: The procedure type is a restricted procedure, suggesting that there are multiple stages. The first stage is a request to participate, with a deadline of 16/01/2026. The exact number of stages is not specified, but it is more than one.
Success Rates: The success rates are not mentioned in the provided text.
Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.
Summary:
This is a call for tenders (EC-JRC/IPR/2025/RP/3724) issued by the European Commission, Joint Research Centre (JRC), for the supply, installation, and maintenance of physical protection systems and special equipment at the JRC site in Ispra, Italy. The tender is valued at an estimated 5,000,000 EUR and is a restricted procedure, meaning it involves multiple stages, starting with a request to participate. The deadline for submitting requests to participate is January 16, 2026. The contract duration is a maximum of 60 months. The tender is focused on security and defense, including video surveillance, alarm systems, access control, fire detection, and sound diffusion systems. Submissions must be electronic. A Personal Identification Code (PIC) is mandatory for all tenderers, whether they are single entities or part of a consortium. The eSubmission system supports various file types and has specific requirements for attachment names and sizes (maximum 50 MB per file, up to 200 files per submission). The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of information.
Short Summary
Impact The funding aims to enhance the security infrastructure at the Joint Research Centre in Ispra, Italy, through the supply, installation, and maintenance of advanced physical protection systems. | Impact | The funding aims to enhance the security infrastructure at the Joint Research Centre in Ispra, Italy, through the supply, installation, and maintenance of advanced physical protection systems. |
Applicant Applicants should possess expertise in security systems integration, installation, and maintenance, with the capability to operate within a complex research facility environment. | Applicant | Applicants should possess expertise in security systems integration, installation, and maintenance, with the capability to operate within a complex research facility environment. |
Developments The funding will support projects focused on physical security systems, including video surveillance, alarm systems, access control, and fire detection systems. | Developments | The funding will support projects focused on physical security systems, including video surveillance, alarm systems, access control, and fire detection systems. |
Applicant Type This funding is designed for service providers and contractors capable of delivering security infrastructure services, including large enterprises and specialized firms. | Applicant Type | This funding is designed for service providers and contractors capable of delivering security infrastructure services, including large enterprises and specialized firms. |
Consortium Single applicants can apply, and there is no requirement for consortia. | Consortium | Single applicants can apply, and there is no requirement for consortia. |
Funding Amount The estimated overall contract amount is €5,000,000. | Funding Amount | The estimated overall contract amount is €5,000,000. |
Countries Italy is explicitly mentioned as the location for implementation, but the opportunity is open to applicants from all EU member states. | Countries | Italy is explicitly mentioned as the location for implementation, but the opportunity is open to applicants from all EU member states. |
Industry The funding targets the security and defense sector, specifically focusing on physical protection systems and related services. | Industry | The funding targets the security and defense sector, specifically focusing on physical protection systems and related services. |
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