Fornitura, installazione e manutenzione di macchine caffè per il settore ristorazione, gestito dall’Unità OIB.LS.3, sul Sito della Commissione Europea a Ispra (VA)

This document announces a future procurement opportunity by the European Commission's Office for Infrastructure and Logistics for the supply, installation, and maintenance of coffee machines at the European Commission site in Ispra, Italy. The procedure is classified under a low or middle value contract and is officially designated as EC-OIB/IPR/2025/MVP/0057-EXA. The procurement is intended for companies with expertise in catering equipment, specifically for commercial food and drink supplies, as indicated by the CPV code 39711310.

Eligible applicants include commercial suppliers capable of delivering the required services, although specific targeting of SMEs is not indicated. The contract duration is set for a maximum of 48 months and will operate as a framework agreement without reopening for competition. The call for expressions of interest will begin on May 30, 2025, and will close on June 14, 2025. The indicative launch date for the negotiated procedure is June 16, 2025.

Interested parties should submit their expressions of interest electronically through the EU Funding and Tenders Portal. This announcement serves as a pre-notification of the upcoming procurement process and emphasizes that no actual call for tenders is currently open. It is advised for potential bidders to monitor the portal for the release of additional tender details.

This is a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure, not a call for tenders.

The procedure identifier is EC-OIB/IPR/2025/MVP/0057-EXA.

The description of the procedure is "Fornitura, installazione e manutenzione di macchine caffè per il settore ristorazione, gestito dall’Unità OIB.LS.3, sul Sito della Commissione Europea a Ispra (VA)", which translates to "Supply, installation and maintenance of coffee machines for the catering sector, managed by Unit OIB.LS.3, on the European Commission site in Ispra (VA)".

The procedure type is a planned negotiated procedure for a middle/low value contract.

The estimated total value is not specified.

The lead contracting authority is Commissione europea, OIB - Office for Infrastructure and Logistics in Brussels.

The main classification (CPV) code is 39711310, which corresponds to electric coffee makers.

The nature of the contract is supplies.

The maximum contract duration is 48 months.

The framework agreement is a framework agreement without reopening of competition.

The start date for expression of interest is 2025-05-30 Europe/Brussels.

The deadline for expression of interest is 14/06/2025 04:59 Europe/Rome.

The indicative date of launch of the negotiated procedure is 2025-06-16 Europe/Rome.

The method of expression of interest is electronic.

The address for expression of interest is "Express interest".

A question and answer section is available, requiring login to create questions.

A frequently asked question is: "Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference?". The answer is: "References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure...". This was published on 03/10/2024 16:32.

In summary, this is a pre-announcement for a future negotiated procedure by the European Commission's Office for Infrastructure and Logistics in Brussels (OIB) for the supply, installation, and maintenance of coffee machines at the Ispra site in Italy. The procedure is expected to be of low to middle value, and the contract will be a framework agreement without reopening of competition, lasting for a maximum of 48 months. The expression of interest period starts on May 30, 2025, and ends on June 14, 2025. The negotiated procedure is indicatively planned to launch on June 16, 2025. Interested parties must express their interest electronically. It is important to note that this announcement is not a call for tenders itself, but rather a notification of an upcoming opportunity.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given the nature of the procurement which involves the supply, installation, and maintenance of coffee machines, it is likely that eligible applicants would include companies, SMEs, or other entities involved in the supply, installation, and maintenance of such equipment.

Funding Type: This is a planned negotiated procedure for a middle/low value contract, which falls under the category of procurement. The nature of the contract is supplies.

Consortium Requirement: The text does not explicitly state whether a single applicant or a consortium is required. It is possible that both single applicants and consortia could be eligible, but this would need to be confirmed in the full call for tenders documentation when it is released.

Beneficiary Scope (Geographic Eligibility): The location of the service is explicitly mentioned as the European Commission site in Ispra (VA), Italy. While the geographic eligibility of the applicants is not directly mentioned, it can be inferred that companies within the EU, and potentially those in countries with trade agreements with the EU, would be eligible to apply.

Target Sector: The target sector is the supply, installation, and maintenance of electric coffee makers for the catering sector. The CPV code provided, 39711310, confirms this.

Mentioned Countries: Italy (specifically, Ispra (VA) where the European Commission site is located).

Project Stage: The project is at the stage of procurement of supplies and services, specifically the supply, installation, and maintenance of coffee machines.

Funding Amount: The opportunity is described as a "low or middle value procedure," but the estimated total value is not specified.

Application Type: The application type is a planned negotiated procedure. The first step is to express interest electronically.

Nature of Support: The beneficiaries will receive a service contract for the supply, installation, and maintenance of coffee machines. This implies a monetary compensation for the provision of these services.

Application Stages: The application process appears to involve at least two stages: expressing interest and then participating in the negotiated procedure.

Success Rates: The success rates cannot be determined from the provided text, as this is merely an announcement of a future call for tenders.

Co-funding Requirement: The text does not mention any co-funding requirement.

Summary:

This is a pre-announcement for a future negotiated procurement procedure by the European Commission's Office for Infrastructure and Logistics in Brussels (OIB). The procedure, identified as EC-OIB/IPR/2025/MVP/0057-EXA, concerns the supply, installation, and maintenance of coffee machines for the catering sector at the European Commission site in Ispra, Italy. This is not a call for tenders yet, but rather a notification of the Commission's intention to launch a negotiated procedure for a low or middle value contract. The maximum contract duration is 48 months and it will be a framework agreement without reopening of competition.

Interested parties will be able to express their interest electronically starting from May 30, 2025, with a deadline of June 14, 2025. The indicative date for the launch of the negotiated procedure is June 16, 2025. The contracting authority is the Commissione europea, OIB - Office for Infrastructure and Logistics in Brussels. The CPV code for this procurement is 39711310, which corresponds to electric coffee makers.

Companies interested in providing these services should monitor the EU Funding & Tenders Portal for the official launch of the negotiated procedure and the release of the full tender documentation. The FAQ section indicates that references with 'ExA' are not calls for tenders but announcements of intent to launch a future negotiated procedure.