Coordination de la sécurité et de la santé des activités de maintenance, des activités de maintenance technique et des activités relatives à l’hygiène et des travaux d’aménagement dans les bâtiments occupés par le Parlement européen

The European Parliament, through its Directorate-General for Infrastructure and Logistics, has issued a tender for services related to health and safety coordination during maintenance, technical maintenance, hygiene activities, and renovation work in its buildings. The tender, identified as EP-INLO/LUX/2025/OP/0019, has an estimated value of 340,000 EUR and a duration of 48 months. It is categorized under CPV code 71317210, which refers to health and safety consultancy services.

Eligible applicants include large enterprises and specialized service providers, as SMEs are not specifically prioritized. The application process is an open call that requires electronic submissions, with a submission deadline set for July 15, 2025, at 15:00 CET. The awarding of the contract will be based on the lowest price submitted, and although consortium participation is possible, no consortium requirement has been explicitly mentioned.

The geographical eligibility for applicants encompasses EU and EEA countries, aligning with EU public procurement rules. The tender is currently in the operational project stage, indicating an ongoing need for the services sought. The documents for the tender, available primarily in French, include details like invitation letters, specifications, and administrative conditions.

Participants must register for a Personal Identification Code (PIC) to submit a bid, and they can provide bids in various formats while adhering to specific technical requirements set by the eSubmission system. The tender process includes strict deadlines and guidelines regarding document upload limits, file sizes, and submission integrity through encryption.

A public opening of the bids will take place on July 16, 2025, and the contracting authority will not respond to any queries submitted after June 30, 2025. Overall, this tender represents an opportunity for qualified service providers to engage in a significant contract with the European Parliament.

The European Parliament, specifically the INLO Directorate-General for Infrastructure and Logistics, has published a call for tenders, EP-INLO/LUX/2025/OP/0019, for the coordination of safety and health during maintenance activities, technical maintenance activities, hygiene-related activities, and renovation work in buildings occupied or to be occupied by the European Parliament.

This is an open procedure, and submissions must be electronic. The estimated total value of the tender is 340,000 EUR. The TED publication date is 06/06/2025. The main classification (CPV) code is 71317210, which refers to health and safety consultancy services. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method will be based on the lowest price. It is a framework agreement without reopening of competition.

The deadline for receipt of tenders is 15/07/2025 at 15:00 Europe/Luxembourg time. The date and time of the public opening is 16/07/2025 at 10:00 Europe/Luxembourg time. The contracting authority is not bound to reply to questions submitted after 30/06/2025 at 05:00 Europe/Luxembourg time.

The following documents are available for download, all published on 06/06/2025 and with no translations available:

FRInvitation letter CORRIGENDUM 1, Invitation letter, Version 2
FRSpecifications, Tender specifications - adm. part, Version 1
FRConditions CORRIGENDUM 1, Tender specifications - adm. part, Version 2
FRTechnical specifications, Technical specifications, Version 1
FRPrice schedule, Financial offer form, Version 1
FRDraft contract, Draft contract, Version 1
FROrder form, Draft contract annex, Version 1
FRAnnex - FIF, Tender specifications - adm. part, Version 1

Submissions must be sent exclusively via electronic submission.

Some frequently asked questions (FAQ) are answered:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies.

Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.

Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.

Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.

How should I name attachments in eSubmission? Name the attachments for your tender draft following the System Requirements.

Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory.

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used.

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.

What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.

How many languages does the system support? The system is multilingual and supports all 24 official EU languages.

Which is the character set encoding in the system? The character set encoding is UTF-8.

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this is a call for tenders by the European Parliament for health and safety consultancy services related to maintenance and renovation activities in their buildings. The tender is open to all eligible organizations, and the selection will be based on the lowest price offered. The contract will be a framework agreement lasting up to 48 months. Interested parties must submit their tenders electronically by 15/07/2025, following the guidelines and requirements outlined in the tender documents. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and encrypts uploaded documents for security.

Eligible Applicant Types: The provided text does not explicitly state the eligible applicant types. However, since it is a call for tenders, it is implied that eligible applicants are organizations or companies capable of providing the services described. This could include SMEs, large enterprises, or other entities with the relevant expertise.

Funding Type: The funding type is procurement, specifically a service contract. The call is for "Coordination de la sécurité et de la santé des activités de maintenance, des activités de maintenance technique et des activités relatives à l’hygiène et des travaux d’aménagement dans les bâtiments occupés par le Parlement européen," indicating a service to be procured.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This indicates that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The text does not explicitly define geographic eligibility. However, given that it is a European Parliament tender, it is highly likely that the beneficiary scope includes EU member states and potentially EEA countries. Further details would be available in the tender documents.

Target Sector: The target sector is health and safety consultancy services, as indicated by the CPV code 71317210 - Health and safety consultancy services. The tender focuses on the coordination of safety and health for maintenance, technical maintenance, hygiene activities, and renovation work in buildings occupied by the European Parliament.

Mentioned Countries: The tender is specifically for services related to buildings occupied by the European Parliament, with the procedure identifier including "LUX," suggesting a focus on Luxembourg. Therefore, Luxembourg is explicitly mentioned.

Project Stage: The project stage is operational. The tender is for the provision of services, implying that the need for these services is current and ongoing.

Funding Amount: The estimated total value of the contract is 340,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for services rendered. This is a service contract where the selected tenderer will be paid for providing health and safety coordination services.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there are multiple stages. These likely include submission of the tender, evaluation of the tender, and contract award. The selection criteria are mentioned, implying an evaluation stage.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not mention any co-funding requirement.

Summary:

This is an open call for tenders (Procedure identifier EP-INLO/LUX/2025/OP/0019) issued by the European Parliament, specifically the Directorate-General for Infrastructure and Logistics (INLO). The tender seeks a contractor to provide "Coordination de la sécurité et de la santé des activités de maintenance, des activités de maintenance technique et des activités relatives à l’hygiène et des travaux d’aménagement dans les bâtiments occupés et/ou à occuper par le Parlement européen" which translates to coordination of safety and health for maintenance activities, technical maintenance activities, hygiene-related activities, and renovation work in buildings occupied by the European Parliament. The estimated total value of the contract is 340,000 EUR, and the maximum contract duration is 48 months. The award method is based on the lowest price. The deadline for receipt of tenders is 15/07/2025 at 15:00 Europe/Luxembourg. Submissions must be electronic. The TED reference is 108/2025 366549-2025. The contracting authority is not bound to reply to questions submitted after 30/06/2025 05:00 Europe/Luxembourg. Tenderers must register for a PIC (Personal Identification Code) to participate, either as a single entity or as part of a consortium. The tender documents, including the invitation letter, specifications, conditions, technical specifications, price schedule, draft contract, order form, and annex, are available for download. The documents are primarily in French (FR). The eSubmission system supports various file types and has specific requirements for attachment names and sizes (files should be less than 50 MB, and a maximum of 200 files can be uploaded per tender). The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality.