Contrôle annuel et entretien d'extincteurs

The European Commission's Office for Infrastructure and Logistics in Luxembourg has issued a call for tenders (EC-OIL/2024/OP/0010) aimed at securing services for the annual preventive and corrective maintenance of portable and mobile fire extinguishers, as well as fixed fire suppression systems located in professional kitchens across several buildings managed by OIL in Luxembourg. The estimated total value of this contract is €175,000, and it has a maximum duration of 36 months. The procurement follows an open procedure, allowing any eligible tenderers to apply. The contract will be awarded based on the lowest price offered.

Interested parties can submit their tenders electronically, with a deadline set for October 6, 2025, at 14:00 local time. The public opening of the tenders is scheduled for October 7, 2025, at 10:00. It is important to note that the contracting authority will not respond to inquiries submitted after September 26, 2025, at 06:00. A Personal Identification Code (PIC) is mandatory for all participants, whether they are applying individually or as part of a consortium.

The main classification for this tender is under CPV code 35100000, which pertains to emergency and security equipment. The process requires electronic submissions, and various guidelines regarding the use of the eSubmission system are provided. Each tender submission must adhere to specific file type and size requirements, with documents encrypted upon upload to ensure confidentiality.

The invitation and various specifications required for the tender are available for download alongside other essential documents. Interested entities are encouraged to familiarize themselves with all requirements and conditions detailed in the tender documentation to ensure compliance and an effective submission process.

The European Commission, specifically the Office for Infrastructure and Logistics in Luxembourg (OIL), has issued a call for tenders, EC-OIL/2024/OP/0010, for the annual maintenance, both preventive and corrective, of portable and mobile fire extinguishers located across several buildings managed by OIL. The tender also includes the annual maintenance, preventive and corrective, of fixed fire extinguishing systems protecting cooking areas in professional kitchens.

This is an open procedure with an estimated total value of 175,000 EUR. The contract is for supplies and has a maximum duration of 36 months. The award method will be based on the lowest price. It is a framework agreement without reopening of competition.

The TED publication date was 01/09/2025. The date and time of the public opening is 07/10/2025 at 10:00 Europe/Luxembourg time. The deadline for receipt of tenders is 06/10/2025 at 14:00 Europe/Luxembourg time. The contracting authority is not bound to reply to questions submitted after 26/09/2025 at 06:00 Europe/Luxembourg time.

Submissions must be sent electronically via the address for submission provided.

The main classification (CPV) code for this tender is 35100000, which relates to emergency and security equipment.

The following documents are available for download:

FR01.00 EC OIL 2024 OP 0010 invitation-to-tender Invitation letter, published on 01/09/2025, Version 1, No translations available.
FR02.01 EC OIL 2024 OP 0010 SA1 Tender specifications administrative part, published on 01/09/2025, Version 1, No translations available.
FR02.00 EC OIL 2024 OP 0010 CCHP1 Tender specifications administrative part, published on 01/09/2025, Version 1, No translations available.
FR03.01 EC OIL 2024 OP 0010 ST1 Liste des bâtiments Technical specifications, published on 01/09/2025, Version 1, No translations available.
FR03.00 EC OIL 2024 OP 0010 CCHP2 Technical specifications, published on 01/09/2025, Version 1, No translations available.
FR02.02 EC OIL 2024 OP 0010 SA2 OF Financial offer form, published on 01/09/2025, Version 1, No translations available.
FR04.00 EC OIL 2024 OP 0010 Prj CC Draft contract, published on 01/09/2025, Version 1, No translations available.
FR04.03 EC OIL 2024 OP 0010 Pjt ANX III CS BdC Draft contract annex, published on 01/09/2025, Version 1, No translations available.
FR04.02 EC OIL 2024 OP 0010 Appendice 2 Draft contract annex, published on 01/09/2025, Version 1, No translations available.
FR04.01 EC OIL 2024 OP 0010 Appendice 1 Bordereau des prix Draft contract annex, published on 01/09/2025, Version 1, No translations available.

There are FAQs available regarding the eSubmission system. These FAQs cover topics such as:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents. The recommendation is to use the latest versions of Google Chrome or Mozilla Firefox and to clear the cache and cookies.
Which internet browsers eSubmission supports, recommending the latest versions of Google Chrome or Mozilla Firefox.
Whether it is possible to view the details of the submission after the deadline. The answer is no, as the system encrypts all attachments upon upload and decryption is not allowed after the upload.
Where to find submissions in Manage My Area in the Funding & Tenders portal, indicating that submissions can be found in ‘My Submission(s)’.
The maximum size attachments should have, which is less than 50 MB.
How attachments should be named in eSubmission, referring to the System Requirements.
Whether a video can be submitted in eSubmission and which formats are supported, advising to check the System Requirements.
What to do if an invited candidate cannot view the procurement documents, advising them to select an organisation in the F&T Portal under “My Invitations”.
Whether a PIC is needed to submit a tender, confirming that it is mandatory for sole candidates/tenderers or members of a group.
What to do if there is an issue uploading a file in eSubmission and it’s giving an error, advising to ensure the file follows the technical requirements of the system.
How many attachments can be uploaded per submission, stating the maximum is 200 files.
Why tenderers need a PIC, explaining that it is mandatory to register for a PIC.
How to register an organisation and get a Participant Identification Code (PIC), advising to first check if the organisation is already registered using the Search PIC tool.
How many languages the system supports, confirming that it supports all 24 official EU languages.
Which is the character set encoding in the system, stating that it is UTF-8.
Whether the system uses encryption, confirming that it encrypts all uploaded documents using an asymmetric key.
Which file types the system supports, advising that the allowed file types are specified within the system requirements.
Whether a draft submission can be viewed and edited, confirming that it can be until the deadline.
Whether an "UNKNOWN" legal form displayed in the submission report is a problem, confirming that it is just a display issue and not blocking.
Whether receiving an automatic email informing of the deadline after sending a submission means the submission was not correctly sent, confirming that it is an auto-generated notification and the submission was correctly sent if done before the deadline.

In summary, this is a call for tenders by the European Commission's Office for Infrastructure and Logistics in Luxembourg (OIL) for the maintenance of fire extinguishers and fixed fire extinguishing systems in its buildings. The tender is open to all eligible economic operators who can provide these services. The tender documents provide detailed information about the scope of the services required, the eligibility criteria, the evaluation criteria, and the submission procedure. Interested parties should download the tender documents and follow the instructions carefully to prepare and submit their tenders electronically by the deadline. A key requirement is to have a Participant Identification Code (PIC) and to use the eSubmission system, ensuring all technical requirements for file sizes and formats are met. The contract will be awarded to the tenderer offering the lowest price.

Eligible Applicant Types: The opportunity is open to any type of tenderer capable of providing the required services. The text mentions the need for a Personal Identification Code (PIC) for all tenderers, whether they are sole candidates or members of a consortium, suggesting that various types of organizations, including companies and other entities, are eligible to apply.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The nature of the contract is supplies.

Consortium Requirement: The opportunity is open to both single applicants and consortia. The text mentions that a PIC is required whether the applicant is a sole candidate or a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EU funding opportunity related to the Office for Infrastructure and Logistics in Luxembourg (OIL), it is likely open to entities within the EU, and possibly the EEA or countries with agreements with the EU.

Target Sector: The target sector is emergency and security equipment and services, specifically related to the maintenance of fire extinguishers and fixed fire suppression systems. The CPV code provided (35100000) confirms this.

Mentioned Countries: Luxembourg is explicitly mentioned as the location of the infrastructure for which the maintenance services are required.

Project Stage: The project stage is maintenance, which includes annual, preventive, and corrective maintenance of existing equipment.

Funding Amount: The estimated total value of the contract is 175,000 EUR.

Application Type: The application type is an open call for tenders. Submissions must be sent electronically.

Nature of Support: Beneficiaries will receive money in exchange for providing maintenance services.

Application Stages: The number of application stages is not explicitly mentioned, but it can be inferred that there are multiple stages, including submission of the tender, evaluation, and contract award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders (EC-OIL/2024/OP/0010) issued by the European Commission, specifically the Office for Infrastructure and Logistics in Luxembourg (OIL). The purpose of the tender is to secure a contractor for the annual, preventive, and corrective maintenance of portable and mobile fire extinguishers, as well as fixed fire suppression systems in professional kitchens, across several buildings managed by OIL in Luxembourg. The estimated total value of the contract is 175,000 EUR, and the maximum contract duration is 36 months. The procedure type is an open procedure, meaning any eligible tenderer can apply. The award method will be based on the lowest price. The deadline for receipt of tenders is October 6, 2025, at 14:00 Europe/Luxembourg time. The contracting authority will not reply to questions submitted after September 26, 2025, at 06:00 Europe/Luxembourg time. Submissions must be electronic. Tenderers must have a Personal Identification Code (PIC). The eSubmission system supports various file types and has specific requirements for attachment names and sizes (files should be less than 50 MB, and a maximum of 200 files can be uploaded per tender). The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality. The invitation letter, tender specifications (administrative and technical), financial offer form, and draft contract documents are available for download.