Contrat-cadre de services de coordination sécurité-santé et audits des bâtiments du Parlement européen à Bruxelles

The European Parliament is initiating a call for tenders for a framework contract regarding health and safety coordination services and building audits for its facilities in Brussels. The contract, identified as EP-INLO/2025/OP/0040, is valued at approximately €5,842,220 over a duration of 48 months, which includes an initial term of 12 months with potential for three one-year renewals. The deadline for submissions is set for February 23, 2026, at 10:00:59 UTC.

Eligible applicants include service providers and consulting firms with expertise in health, safety, and building audits. While both single candidates and consortia can submit bids, the opportunity is not deemed suitable for small and medium-sized enterprises due to the complexity and financial scale of the services required.

The scope of the required services includes coordination of health and safety during maintenance and construction projects, conducting comprehensive risk analyses, and audits focused on various aspects, including chemical safety, asbestos management, and ATEX explosion risk assessments. The nature of the contract emphasizes operational support rather than developmental projects.

Submissions need to follow a two-stage procedure incorporating technical and financial proposals, and will be evaluated predominantly on cost (60%) and technical quality (40%). Interested parties must utilize the electronic submission system provided by the European Union, and a Personal Identification Code (PIC) is mandatory for participation.

The tender will not require any co-funding from bidders, with the European Parliament being the sole funder for the service costs incurred. The framework contract is established to provide ongoing services across various projects, highlighting the Parliament's commitment to maintaining high standards of health and safety in its operations. Submissions must also comply with specified EU procurement rules, and all related documents are accessible for download to aid potential bidders in preparing their proposals.

The European Parliament is launching a call for tenders, identified as EP-INLO/2025/OP/0040, for a framework contract concerning safety and health coordination services and building audits at the European Parliament's premises in Brussels. The TED reference is 247/2025 855542-2025.

This is an open procedure, and submissions must be made electronically. The object of the services is safety and health coordination, risk analysis, and audits in areas related to safety and health.

The safety and health coordination missions focus on maintenance work, building intervention projects, and real estate projects taking place at the European Parliament site. Risk analysis missions cover the buildings and installations of the European Parliament, including all areas related to safety and health, including special techniques. Audit missions cover all areas related to safety and health, such as quality, environment, air and water, chemicals, asbestos, and explosion risks (ATEX) audits.

The estimated total value of the contract is 5,842,220 EUR. The TED publication date is 23/12/2025. The lead contracting authority is the European Parliament, INLO - Directorate-General for Infrastructure and Logistics. The main classification (CPV) code is 71317200 - Health and safety services. The nature of the contract is for services, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. It is a framework agreement without reopening of competition.

Key milestones include: TED publication date: 23/12/2025, Date and time of public opening: 24/02/2026 11:00 Europe/Brussels, Deadline for receipt of tenders: 23/02/2026 10:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 09/02/2026 06:00 Europe/Brussels.

A total of 29 documents are available for download, including:
FR Invitation et conditions pour soumettre une offre (Invitation letter), published on 24/12/2025, Version 1, No translations available
FR Bordereau de prix (Financial offer form), published on 24/12/2025, Version 1, No translations available
FR Cahier des charges (Tender specifications - adm. part), published on 24/12/2025, Version 1, No translations available
FR Projet de contrat-cadre (Draft contract), published on 24/12/2025, Version 1, No translations available
FR Projet de contrat-cadre Annexe II (Draft contract annex), published on 24/12/2025, Version 1, No translations available
FR Annexe II du Cahier des charges (Tender specifications - adm. part), published on 24/12/2025, Version 1, No translations available
FR Annexe IV du Cahier des charges (Tender specifications - adm. part), published on 24/12/2025, Version 1, No translations available
FR Spécifications techniques - FIT (Technical specifications), published on 24/12/2025, Version 1, No translations available (three versions of this document are listed).

Submissions must be sent exclusively via the electronic submission address provided.

Some frequently asked questions (FAQ) and their answers related to the eSubmission system are provided:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. Clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.
How should I name attachments in eSubmision? Name the attachments for your tender draft following the System Requirements.
Can I submit a video in eSbmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached.

In summary, this tender opportunity is for a framework contract to provide safety and health coordination services and building audits for the European Parliament's buildings in Brussels. The services include safety and health coordination for construction and maintenance projects, risk analysis of buildings and installations, and audits related to safety, health, environment, and hazardous materials. The tender is an open procedure, meaning any eligible organization can apply. The estimated value is significant, and the contract duration is 48 months. The submission must be electronic, and all relevant documents are available for download. A PIC code is mandatory for participation. The tender will be awarded based on the best price-quality ratio.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but given the nature of the tender, it is likely that eligible applicants include companies, firms, and organizations with expertise in health and safety services, risk analysis, and auditing. This could include SMEs, large enterprises, consulting firms, and specialized service providers.

Funding Type: The funding type is procurement, specifically a service contract. The European Parliament is procuring services related to health and safety coordination and building audits.

Consortium Requirement: The opportunity is an open procedure, which means that both single applicants and consortia are likely eligible to apply. The documentation mentions the need for a Personal Identification Code (PIC) for both sole candidates and members of a group (consortium), suggesting that consortia are permitted.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is a European Parliament tender, it is highly likely that entities from the EU and potentially EEA countries are eligible. Further details would be needed to confirm eligibility for entities from EU candidate countries or third countries.

Target Sector: The target sector is health and safety services, specifically related to building maintenance, intervention projects, and real estate projects. It also includes risk analysis and audits in areas such as quality, environment, air and water, chemicals, asbestos, and explosion risks (ATEX).

Mentioned Countries: No specific countries are mentioned, but the tender relates to the European Parliament buildings in Brussels, implying that the services will be delivered in Belgium. The opportunity is published by the European Union.

Project Stage: The project stage is for operational services, including maintenance, risk analysis, and audits. It is not for research, development, or demonstration projects, but rather for the provision of established services.

Funding Amount: The estimated total value of the framework agreement is 5,842,220 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for providing services. This is a service contract, so the support is financial compensation for the delivery of the specified services.

Application Stages: The number of application stages is not explicitly detailed, but it would typically involve at least two stages: submission of the tender and evaluation of the tender. Further stages might include clarification requests and contract negotiation.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text. As a procurement contract, co-funding is unlikely.

Summary: This opportunity is a call for tenders by the European Parliament for a framework agreement to provide health and safety coordination services and building audits for its buildings in Brussels. The services include safety and health coordination, risk analysis, and audits related to quality, environment, air, water, chemicals, asbestos, and explosion risks. The estimated total value of the contract is 5,842,220 EUR, and the maximum contract duration is 48 months. The procedure is an open procedure, and submissions must be sent electronically. The deadline for receipt of tenders is February 23, 2026. The award method is based on the best price-quality ratio. The tender documents, including the invitation letter, financial offer form, tender specifications, draft contract, and technical specifications, are available for download. A PIC Personal Identification Code is mandatory to participate in this call for tenders.