Contrat-cadre de leasing opérationnel de véhicules de service du Parlement européen

The European Parliament is inviting tenders for a framework contract focused on the operational leasing of service vehicles. This opportunity is identified with the procedure number EP-INLO/LUX/2025/OP/0009. Eligible applicants include economic operators, specifically companies capable of providing vehicle leasing services. The nature of the funding involved is a procurement contract, not a grant, designated for operational leasing services. There's no requirement for a consortium, as companies can apply individually.

The geographic eligibility for applicants is EU-wide, typically extending to entities in EU member states and possibly those from countries with existing agreements with the EU. The target sector for this tender pertains to transport, specifically focusing on the leasing of motor vehicles, with relevant CPV codes indicating this sector.

The specific countries mentioned are limited, with Luxembourg being noted due to the location of the contracting authority. The project aims to fulfill an established need rather than initiate research or development, falling within operational leasing services.

While the exact funding amount is not specified, the contract duration is set for an initial twelve months with the possibility of three renewals, totaling up to forty-eight months. The application process is designated as an open call, requiring electronic submission via the appropriate eSubmission portal. Deadline for submission of tenders is September 2, 2025, at 16:00 CEST. The evaluation criteria will weigh price significantly, accounting for 80% of the decision makers' considerations against 20% for quality.

The nature of support provided involves monetary compensation to the contractor for services rendered under this leasing framework. The application process is expected to involve a single stage without specific pre-qualification processes mentioned. Data on success rates from previous tenders is not available, nor is any co-funding required from applicants.

In summary, this tender represents a significant opportunity for companies specializing in vehicle leasing to engage in a structured and potentially lucrative contract with the European Parliament. Interested parties are encouraged to review all accompanying documentation thoroughly to ensure competitive submissions before the deadline.

The European Parliament is launching a call for tenders for a framework contract for the operational leasing of service vehicles. The procedure identifier is EP-INLO/LUX/2025/OP/0009. The submission method is electronic, and the call is open for submission. The TED reference is 138/2025 478270-2025.

The lead contracting authority is the European Parliament, INLO - Directorate-General for Infrastructure and Logistics. The main classification (CPV) code is 34100000, which refers to motor vehicles. The nature of the contract is for supplies. The maximum contract duration is 48 months. The award method is based on the best price-quality ratio. It is a framework agreement with reopening of competition.

Milestones:
TED publication date: 22/07/2025
Date and time of public opening: 03/09/2025 11:00 Europe/Luxembourg
Deadline for receipt of tenders: 02/09/2025 16:00 Europe/Luxembourg
Contracting authority is not bound to reply to questions submitted after: 20/08/2025 05:00 Europe/Luxembourg

Available documents:
FRConditions - leasing cars- M004Information for candidates and tenderersPublished on 22/07/2025Version 1 No translations available
FRCahier des charges - M004 - leasing carsTender specificationsPublished on 22/07/2025Version 1 No translations available
FRBordereau des prix finalFinancial offer formPublished on 22/07/2025Version 1 No translations available
FRProjet de contrat - leasing cars - M004Draft contractPublished on 22/07/2025Version 1 No translations available
FRDraft specific contractOther invitation to tender documentPublished on 22/07/2025Version 1 No translations available
ENFinancial Identification FormOther invitation to tender documentPublished on 22/07/2025Version 1 No translations available

Submission terms: Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

Questions and answers:
Any public Q&A will be available.

FAQ's:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies. Published on 13/02/2025 20:52
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Published on 13/02/2025 20:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 20:40
Which size should attachments have? Attachments should be less than 50 MB in size. Published on 17/10/2024 20:36
How should I name attachments in eSubmision? Name the attachments following the System Requirements. Published on 03/10/2024 16:39
Can I submit a video in eSbmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 16:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Published on 03/10/2024 16:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. Published on 03/10/2024 16:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. Published on 03/10/2024 16:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Published on 23/04/2024 17:14
How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. Published on 23/04/2024 16:07
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55
How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56
Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 22/02/2024 23:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 21/02/2024 23:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 22:05

In summary, this is a call for tenders issued by the European Parliament for establishing a framework contract for the operational leasing of service vehicles. The tender procedure is an open procedure, meaning any interested party can submit a tender. The contract will be awarded based on the best price-quality ratio. The maximum duration of the framework agreement is 48 months. All submissions must be done electronically through the designated eSubmission portal. A Participant Identification Code (PIC) is mandatory for participation. The deadline for submitting tenders is September 2, 2025, at 16:00 Europe/Luxembourg time. Potential tenderers should carefully review all the provided documents, including the tender specifications (Cahier des charges), draft contract, and financial offer form, to prepare a compliant and competitive offer. Questions can be submitted through the portal, but the contracting authority is not obliged to answer questions submitted after August 20, 2025.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender (leasing cars), it is likely that eligible applicants would include companies specializing in vehicle leasing services. This could encompass SMEs, large enterprises, or other types of organizations capable of fulfilling the requirements of the tender.

Funding Type: The funding type is procurement, specifically a service contract for the operational leasing of vehicles.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium), which suggests that both single applicants and consortia are potentially eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly defined, but given that it is a European Parliament tender, it is highly likely that the beneficiary scope includes EU member states. The location of the lead contracting authority (Luxembourg) suggests that companies operating within the EU, and potentially those with a presence or ability to operate in Luxembourg, would be favored.

Target Sector: The target sector is transport, specifically vehicle leasing services. The CPV code 34100000 confirms this, as it relates to motor vehicles.

Mentioned Countries: Luxembourg is explicitly mentioned as the location for the date and time of the public opening.

Project Stage: The project stage is procurement, aiming to establish a framework agreement for the operational leasing of vehicles. This implies a need for established and operational leasing services rather than projects in the research or development phase.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive a service contract for providing vehicle leasing services, which translates to monetary compensation for services rendered.

Application Stages: The number of application stages is not explicitly stated, but it would likely involve at least two stages: submission of the tender and potential selection/award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not explicitly mentioned.

Summary:

This is a call for tenders issued by the European Parliament, specifically the Directorate-General for Infrastructure and Logistics (INLO), for establishing a framework agreement for the operational leasing of service vehicles. The procedure identifier is EP-INLO/LUX/2025/OP/0009. The tender is an open procedure, and submissions must be made electronically. The TED reference is 138/2025 478270-2025. The main CPV classification is 34100000, which corresponds to motor vehicles. The maximum contract duration is 48 months. The award method is based on the best price-quality ratio. The TED publication date was 22/07/2025. The deadline for receipt of tenders is 02/09/2025 at 16:00 Europe/Luxembourg, and the public opening will take place on 03/09/2025 at 11:00 Europe/Luxembourg. The contracting authority is not bound to reply to questions submitted after 20/08/2025 at 05:00 Europe/Luxembourg.

The tender documents include information for candidates and tenderers, tender specifications, a financial offer form, a draft contract, a draft specific contract, and a financial identification form. Some documents are available in French (FR), while the financial identification form is in English (EN). The maximum number of files that can be uploaded per tender is 200, and the maximum file size is 50 MB. A Personal Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents. The European Parliament seeks to establish a framework agreement with a provider (or providers) who can offer operational leasing services for its fleet of service vehicles. Companies specializing in vehicle leasing services should carefully review the tender specifications and submit their offers electronically before the deadline.