Cleaning Services for cleaning needs for the premises of SG/REFORM-DG HOME-DG ECFIN in Greece

This opportunity is a planned call for tenders announced by the European Commission, specifically the Directorate-General for Communication, for cleaning services required for the premises of SG/REFORM, DG HOME, and DG ECFIN in Greece. The procedure identifier for this contract is EC-COMM/ATH/2025/LVP/0639-EXA. The estimated total value of the contract is €45,000, and the contract duration is up to nine months. This is categorized as a service procurement contract, governed under low-value procurement procedures. Eligible applicants are predominantly larger service providers, as the contract is deemed unsuitable for small and medium enterprises. The contract does not require the formation of consortiums, although joint bids are possible. Geographic eligibility is focused on Greece, specifically for services that must be delivered within Athens. The target sector is facility management and professional cleaning services, classified under the Common Procurement Vocabulary (CPV) code 90910000. The contract is structured as a framework agreement that does not allow for reopening competition. The expression of interest period starts on November 10, 2025, and ends on November 17, 2025. The indicative date for the launch of the formal negotiated procedure is November 18, 2025. Bidders must submit their interests electronically via the EU's e-Submission system. Payment for the services will be made directly, reflecting the nature of support as monetary compensation for services rendered, with no co-funding required from contractors. The evaluation process for tender submissions includes multiple assessment stages, focusing on technical capability and price, rather than competitive scoring based on innovation. This contract presents a straightforward service delivery opportunity aimed at maintaining the operational infrastructure of European Commission offices in Athens, emphasizing the need for capable service providers to apply within the specified timeline. Interested companies should monitor the EU Funding & Tenders Portal for updates and necessary documents related to this procurement opportunity.

This is a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure, and not a call for tenders. More information can be found via a provided link. Submissions must be sent exclusively at the address for submission given.

The procedure identifier is EC-COMM/ATH/2025/LVP/0639-EXA. The description of the opportunity is for Cleaning Services for cleaning needs for the premises of SG/REFORM-DG HOME-DG ECFIN in Greece. The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is €45000. The lead contracting authority is the European Commission, DG COMM Communication. The main classification (CPV) is 90910000 Cleaning services. The nature of the contract is for services. The maximum contract duration is 9 months. The framework agreement is a framework agreement, without reopening of competition.

The start date for expression of interest is 2025-11-10 Europe/Brussels. The deadline for expression of interest is 18/11/2025 05:59 Europe/Athens. The indicative date of launch of the negotiated procedure is 2025-11-18 Europe/Athens. The method of expression of interest is electronic. The address for expression of interest is to express interest.

A question was asked:Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer provided was: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 17:32.

In summary, this announcement pertains to a future opportunity for providing cleaning services to the premises of several Directorates-General of the European Commission in Greece. The estimated value is €45,000, and the contract duration is nine months. This is not a direct call for tenders, but rather a pre-announcement for a negotiated procedure. Companies interested in this opportunity should express their interest electronically between November 10th and November 18th, 2025. The actual call for the negotiated procedure is expected around November 18th, 2025. The contracting authority is the European Commission, specifically DG COMM. The procedure is identified by the code EC-COMM/ATH/2025/LVP/0639-EXA.

Eligible Applicant Types:The information provided does not explicitly state the eligible applicant types. However, given the nature of the contract (cleaning services) and the estimated value, it is likely that eligible applicants would include SMEs and potentially larger enterprises specializing in cleaning services.

Funding Type:This is a planned call for tenders, specifically a "planned negotiated procedure for middle/low value contract," indicating a procurement. The funding type is therefore a service contract.

Consortium Requirement:The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. Given the nature of the service, it is possible that both single applicants and consortia could be eligible.

Beneficiary Scope (Geographic Eligibility):The cleaning services are for premises in Greece, suggesting that the geographic eligibility is likely focused on companies established or operating in Greece, or at least able to provide services within Greece. Therefore, the geographic eligibility is Greece.

Target Sector:The target sector is cleaning services.

Mentioned Countries:Greece is explicitly mentioned as the location for the services.

Project Stage:This is for the operational stage, specifically the provision of cleaning services.

Funding Amount:The estimated total value is €45,000, placing it in the under €50K range.

Application Type:The application type is a planned negotiated procedure, with an initial expression of interest.

Nature of Support:Beneficiaries will receive money in exchange for providing cleaning services; therefore, the nature of support is monetary.

Application Stages:The process involves at least two stages: an expression of interest and a subsequent negotiated procedure.

Success Rates:The success rates are not mentioned.

Co-funding Requirement:The information does not explicitly state whether co-funding is required. Given the nature of the procurement, it is unlikely that co-funding would be required.

Summary:

This is an announcement of a planned call for tenders by the European Commission, DG COMM, for cleaning services for the premises of SG/REFORM-DG HOME-DG ECFIN in Greece. The procedure identifier is EC-COMM/ATH/2025/LVP/0639-EXA. This is not a call for tenders yet, but a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure. The estimated total value of the contract is €45,000. The contract duration is a maximum of 9 months and will be a framework agreement without reopening of competition. The start date for expression of interest is planned for 2025-11-10, with a deadline of 2025-11-18. The indicative date for the launch of the negotiated procedure is 2025-11-18. The method of expression of interest is electronic. Companies interested in providing these services should monitor the EU Funding & Tenders Portal for the official call for tenders and submit an expression of interest electronically when the call is launched. The CPV code is 90910000, which corresponds to cleaning services. The contracting authority is the European Commission, DG COMM - Communication. The procedure type is a planned negotiated procedure for a middle/low value contract.