BSGEE 2025-005-SEPPT

This is a call for tenders identified as EURSC/2025/OP/0003, issued by the European Schools for the designation of an external service for workplace prevention and protection for their personnel in Belgium and the Secretary-General's office. The estimated total value of the contract is approximately €757,775, with a maximum duration of 48 months. It is classified under the CPV code for medical practice and related services, specifically focusing on occupational health and safety.

Eligible applicants are encouraged to be service providers or companies capable of delivering specialized occupational health and safety services. The procedure is open, allowing any qualified organization to submit a tender, and submissions must be made electronically. The evaluation will prioritize quality over cost, with an 80% emphasis on quality criteria and 20% on price.

Submissions must be received by October 13, 2025, at 16:00 Brussels time, with the public opening occurring on October 15, 2025. The contracting authority will not respond to inquiries submitted after October 3, 2025, at 06:00 Brussels time. A mandatory Personal Identification Code (PIC) is required for participation. Tender documents, including specifications, financial offer forms, and draft contracts, are available for download. There are restrictions on file sizes for attachments, capped at 50 MB, and a limit of 200 documents per submission. The eSubmission system supports all 24 official EU languages and employs encryption to ensure document security.

Overall, this opportunity represents a structured procurement process for services aimed at enhancing workplace safety within the European Schools system in Belgium, and it invites competent entities to participate in delivering these essential services.

The opportunity is a call for tenders with procedure identifier EURSC/2025/OP/0003. The TED reference is 172/2025 587452-2025. It is an open procedure with electronic submission. The description is "Désignation d’un Service Externe de Prévention et de Protection au Travail pour le personnel des Ecoles Européennes de Belgique et du Bureau du Secrétaire général des écoles européennes", which translates to "Appointment of an External Service for Prevention and Protection at Work for the staff of the European Schools of Belgium and the Office of the Secretary-General of the European Schools." The estimated total value is 757775 EUR. The TED publication date is 09/09/2025. The lead contracting authority is European Schools. The main classification (CPV) is 85120000 - Medical practice and related services. The nature of the contract is services. The maximum contract duration is 48 months. The award method is best price-quality ratio. It is a framework agreement without reopening of competition. The date and time of public opening is 15/10/2025 10:00 Europe/Brussels. The deadline for receipt of tenders is 13/10/2025 16:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 03/10/2025 06:00 Europe/Brussels.
 
 The following documents are available for download:
 
 FRInvitation-to-tender SEPPT 2025-05 Invitation letter, published on 09/09/2025, Version 1, No translations available.
 FRCahier-des-charges SEPPT 2025-05 Tender specifications, published on 09/09/2025, Version 1, No translations available.
 FRAnnexes 1à4 SEPPT 2025-005 - Word version Tender specifications, published on 09/09/2025, Version 1, No translations available.
 FRAnnexes 1à4 SEPPT 2025-005 Tender specifications, published on 09/09/2025, Version 1, No translations available.
 FRAnnexe 4bis bordereau financier SEPPT 2025-005 Financial offer form, published on 09/09/2025, Version 1, No translations available.
 FRDraft Contrat-cadre-service SEPPT 2025-005 Draft contract, published on 09/09/2025, Version 1, No translations available.
 
 Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.
 
 Frequently Asked Questions (FAQ):
 
 How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 21:52
 Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 21:52
 Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 21:50
 Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 21:40
 Which size should attachments have? eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. Published on 17/10/2024 21:36
 How should I name attachments in eSubmision? Name the attachments for the tender draft following the System Requirements. See the following conditions: The ... Published on 03/10/2024 17:39
 Can I submit a video in eSbmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 17:37
 I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 17:37
 Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is... Published on 03/10/2024 17:36
 I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. A)For procurement procedures: B)For req... Published on 03/10/2024 17:36
 How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking... Published on 03/10/2024 17:35
 Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread... Published on 23/04/2024 18:14
 How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger... Published on 23/04/2024 17:07
 How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56
 Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 23/02/2024 00:58
 Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57
 Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M... Published on 22/02/2024 00:55
 Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32
 In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07
 I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing... Published on 03/08/2021 23:05
 
 In summary, this is a call for tenders for the designation of an external service for prevention and protection at work for the staff of the European Schools in Belgium and the Office of the Secretary-General of the European Schools. The procedure is an open one, meaning any interested party can submit a tender. The estimated value of the contract is 757,775 EUR, and the maximum duration is 48 months. The award will be based on the best price-quality ratio. The submission deadline is October 13, 2025. All submissions must be made electronically. The tender documents, including the invitation letter, tender specifications, annexes, financial offer form, and draft contract, are available for download. A PIC (Personal Identification Code) is mandatory for participation. The eSubmission system supports various file types and encrypts uploaded documents. The system supports all 24 official EU languages and uses UTF-8 character encoding.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the description, it is likely that the tender is open to organizations or companies that can provide external services for prevention and protection at work. This could include specialized firms, consultancies, or other entities with the necessary expertise and qualifications.

Funding Type: The funding type is procurement, specifically a service contract. The call is for the "Désignation d’un Service Externe de Prévention et de Protection au Travail," indicating that the selected tenderer will be providing services in exchange for payment.

Consortium Requirement: The information does not explicitly state whether a single applicant or a consortium is required. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The tender relates to the personnel of the European Schools in Belgium and the Bureau of the Secretary-General of the European Schools. While not explicitly stated, it is highly probable that the geographic eligibility is at least EU, and possibly EEA, given the nature of the contracting authority (European Schools) and the location of the services (Belgium).

Target Sector: The target sector is health and safety, specifically occupational health and safety services. The tender is for the "Désignation d’un Service Externe de Prévention et de Protection au Travail," which falls under the broader category of medical practice and related services, as indicated by the CPV code 85120000.

Mentioned Countries: Belgium is explicitly mentioned as the location where the services will be provided ("personnel des Ecoles Européennes de Belgique").

Project Stage: The project stage is service delivery. The tender is for the provision of established services related to prevention and protection at work, not for research, development, or demonstration of new technologies or methodologies.

Funding Amount: The estimated total value of the contract is 757,775 EUR.

Application Type: The application type is an open call for tenders. The description clearly states "Open procedure" and "Open For Submission."

Nature of Support: The beneficiaries will receive non-monetary services. The European Schools will receive services related to prevention and protection at work for their personnel. The selected tenderer will receive money in exchange for providing these services.

Application Stages: The number of application stages is not explicitly mentioned, but it can be inferred that there are multiple stages. These likely include: submission of the tender, evaluation of the tenders, selection of the winning tenderer, and contract signature.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The need for co-funding is not mentioned in the provided text. Therefore, it can be assumed that co-funding is not required.

Summary:

This opportunity is a call for tenders (EURSC/2025/OP/0003) issued by the European Schools for the "Désignation d’un Service Externe de Prévention et de Protection au Travail pour le personnel des Ecoles Européennes de Belgique et du Bureau du Secrétaire général des écoles européennes" which translates to the designation of an external service for prevention and protection at work for the personnel of the European Schools in Belgium and the Office of the Secretary-General of the European Schools. It is an open procedure, meaning any eligible organization can submit a tender. The estimated total value of the contract is 757,775 EUR, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. The TED publication date was September 9, 2025, and the deadline for receipt of tenders is October 13, 2025, at 16:00 Brussels time. The public opening of the tenders will be on October 15, 2025, at 10:00 Brussels time. The contracting authority will not answer questions submitted after October 3, 2025, at 06:00 Brussels time. Submissions must be sent electronically. The tender documents, including the invitation letter, tender specifications, annexes, financial offer form, and draft contract, are available for download. A PIC (Personal Identification Code) is mandatory for participation. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents. Attachments must be less than 50 MB, and the maximum number of documents allowed per tender is 200.