Audits internes annuels du système de gestion de la santé et de la sécurité au travail de la Commission européenne sur les sites de Bruxelles et de Luxembourg, 2026 - 2029

The European Commission, specifically the Directorate-General for Human Resources and Security (DG HR), has issued a call for tenders for coordinated annual Occupational Health and Safety (OHS) internal audits at its sites in Brussels, Belgium, and Luxembourg. This procurement opportunity is designated as EC-HR/2025/OP/0026, with an estimated total value of 224,000 EUR. The tender is structured into two lots: Lot 1 is for audits in Brussels, valued at 164,000 EUR, and Lot 2 is for audits in Luxembourg, with an estimated value of 60,000 EUR. The duration of the contract is set for four years, from 2025 to 2029.

The procurement process is open to qualified economic operators, including consultancies or firms that specialize in occupational health and safety audits. There are no explicit restrictions regarding applicant types, allowing for various types of organizations to participate. While consortium participation is not mandated, subcontracting is permissible, which allows applicants to involve other entities if necessary. The services to be provided must comply with EU standards as the work will be performed at EU institutions.

The primary focus of the contract is on the health sector, specifically within occupational health and safety. The project is in the execution stage, aimed at conducting operational audits over the specified duration.

Applications should be submitted electronically via the EU Funding and Tenders Portal by the deadline of July 11, 2025, at 16:00 local time. Tenders will be assessed based on a best price-quality ratio, with a significant emphasis on quality (weighted at 60%) compared to price (40%). Selection criteria for applicants include their professional suitability, economic and financial standing, and technical expertise, although specific success rates for past tenders were not disclosed.

The contract will not require co-funding from applicants, and successful bidders will receive payments for services rendered within the scope of this procurement. The framework agreement is intended to ensure compliance with the European Commission's health and safety management system.

In summary, this tender presents an opportunity for firms with expertise in occupational health and safety to engage in a significant audit project for the European Commission's sites in Brussels and Luxembourg, emphasizing rigorous quality standards and professional capability in the health sector.

The European Commission, DG HR Human Resources and Security, has issued a call for tenders EC-HR/2025/OP/0026 for coordinated annual Occupational Health and Safety (OHS) internal audits for European Commission sites in Brussels (Belgium) and Luxembourg (Luxembourg) for a four-year period between 2025 and 2029, in accordance with the European Commission’s Decision C(2006)1623. The procedure type is open. The estimated total value is 224000 EUR. The TED publication date is 23/05/2025. The main classification (CPV) is 79212200 Internal audit services.

The call for tenders is divided into two lots:

Lot 1: Audits internes annuels du système de gestion de la santé et de la sécurité au travail de la Commission européenne sur les sites de Bruxelles 2025 - 2029. The estimated value is 164000 EUR.

Lot 2: Audits internes annuels du système de gestion de la santé et de la sécurité au travail de la Commission européenne sur le site de Luxembourg. The estimated value is 60000 EUR.

For both lots, the nature of the contract is services, the maximum contract duration is 48 months, and the award method is best price-quality ratio. The lead contracting authority is the European Commission, DG HR Human Resources and Security. The framework agreement is a framework agreement, without reopening of competition.

The selection criteria include: Suitability to pursue the professional activity, Economic and financial standing, and Technical and professional ability. Consult the procurement documents for details. The main classification (CPV) is 79212200 Internal audit services, and the additional classification (CPV) is 71317210 Health and safety consultancy services.

Key milestones include: TED publication date 23/05/2025, Date and time of public opening 14/07/2025 10:00 Europe/Brussels, Deadline for receipt of tenders 11/07/2025 16:00 Europe/Brussels, and Contracting authority is not bound to reply to questions submitted after 03/07/2025 05:00 Europe/Brussels.

The following documents are available for download:

FRAnnexe 6.1 - Formulaire d offre financiere- LOT 1 BRUXELLES (1) Financial offer form Published on 23/05/2025 Lot 1 Version 1 No translations available
FRAnnexe IV -Déclaration sur la liste des droits préexistants Draft contract annex Published on 23/05/2025 All lots Version 1 No translations available
FRAnnexe V - Parts des membres du groupement dans la valeur totale du contrat aux fins de la TVA Draft contract annex Published on 23/05/2025 All lots Version 1 No translations available
FRAnnexe 3. AccordProcuration Other invitation to tender document Published on 23/05/2025 All lots Version 1 No translations available
FRAnnexe 4. Liste des sous-traitants Other invitation to tender document Published on 23/05/2025 All lots Version 1 No translations available
FRAnnexe 2 Déclaration sur l’honneur Other invitation to tender document Published on 23/05/2025 All lots Version 1 No translations available
FRAnnexe 7 - Decision-C-2006-1623-securite-hygiene-travail (1) Other invitation to tender document Published on 23/05/2025 All lots Version 1 No translations available
FRAnnexe 5.1 Lettre d’engagement d’un sous-traitant désigné Other invitation to tender document Published on 23/05/2025 All lots Version 1 No translations available
FRAnnexe 5.2. Lettre d’engagement d’une entité tierce Other invitation to tender document Published on 23/05/2025 All lots Version 1 No translations available
FRAnnexe 8 - Liste des projets professionnels Other invitation to tender document Published on 23/05/2025 All lots Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

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In summary, this is a call for tenders by the European Commission, DG HR, for internal audits of occupational health and safety management systems at its Brussels and Luxembourg sites for the years 2026-2029. The tender is divided into two lots, one for each location. Companies with expertise in internal auditing and health and safety consultancy are invited to submit proposals electronically, demonstrating their suitability, economic standing, and technical capabilities. The deadline for submissions is July 11, 2025. The tender documents provide detailed information on the requirements, selection criteria, and submission procedures.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the procurement, it is likely that suitable applicants would include companies, consultancies, or organizations with expertise in occupational health and safety auditing and related services. Subcontractors are also mentioned, suggesting that applicants can involve other entities in their tender.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The European Commission is seeking to contract services, not provide a grant or other form of funding.

Consortium Requirement: While not explicitly stated, the inclusion of "FRAnnexe 4. Liste des sous-traitants" and "FRAnnexe 5.1 Lettre d’engagement d’un sous-traitant désigné" suggests that consortia or the use of subcontractors is permissible, but a single applicant is also likely acceptable. The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The call for tenders is for services to be performed in Brussels (Belgium) and Luxembourg (Luxembourg). While the geographic eligibility of the applicants is not explicitly stated, it is implied that applicants from the EU or those able to provide services within the EU would be eligible.

Target Sector: The target sector is occupational health and safety (OHS) and internal audit services. More specifically, it relates to the auditing of health and safety management systems.

Mentioned Countries: Belgium, Luxembourg.

Project Stage: The project stage is for the provision of services, specifically coordinated annual Occupational Health and Safety (OHS) internal audits. This suggests a service-oriented project rather than a research, development, or demonstration project.

Funding Amount: The estimated total value of the procurement is 224,000 EUR. Lot 1 has an estimated value of 164,000 EUR and Lot 2 has an estimated value of 60,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive service contract payments in exchange for providing occupational health and safety internal audit services. This is a monetary exchange for services rendered.

Application Stages: The number of application stages is not explicitly detailed, but it would involve at least one stage of submitting a tender, followed by evaluation and selection. The selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary:

This is a call for tenders issued by the European Commission, DG HR - Human Resources and Security, for the provision of coordinated annual Occupational Health and Safety (OHS) internal audits for European Commission sites in Brussels (Belgium) and Luxembourg (Luxembourg) during a four-year period between 2025 and 2029. The procedure identifier is EC-HR/2025/OP/0026. The total estimated value of the procurement is 224,000 EUR. The tender is divided into two lots: Lot 1 for audits in Brussels (estimated value 164,000 EUR) and Lot 2 for audits in Luxembourg (estimated value 60,000 EUR). The contract duration is 48 months, and the award method is based on the best price-quality ratio. Submissions must be electronic, and the deadline for receipt of tenders is 11/07/2025 at 16:00 Europe/Brussels. The contracting authority will not reply to questions submitted after 03/07/2025 at 05:00 Europe/Brussels. The TED reference is 99/2025 334558-2025. Tenderers must register for a PIC (Personal Identification Code) to participate. The maximum number of documents that can be uploaded per tender is 200, with a maximum file size of 50 MB per attachment. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality. The supported file types depend on the type of submission and are specified within the system requirements.