Assurance Responsabilité Civile objective en cas d'incendie et d'explosion

This opportunity is a public procurement tender identified as EC-OIB/2025/OP/0080, issued by the European Commission’s Office for Infrastructure and Logistics in Brussels. The tender is specifically for securing insurance services, focusing on objective civil liability insurance for damages caused to third parties by fire or explosion. The services must comply with Belgian legislative requirements, particularly the law of July 30, 1979, and subsequent royal decrees.

The tender is categorized under main CPV code 66510000, which pertains to insurance services, and additional CPV code 66516400, which covers liability insurance services. The contracting authority is the European Commission, and applicants must operate in alignment with Belgian law concerning civil liability.

The tender follows an open procedure, meaning that any eligible insurance service provider can submit a bid without pre-qualification requirements. The timeline indicates that the publication date is October 22, 2025, with a submission deadline of November 26, 2025, at 16:00 CET. Tenders will be opened on November 27, 2025, at 10:00 CET. The maximum contract duration is set for 48 months.

This contract is not suitable for small and medium-sized enterprises, as inferred from the eligibility indicators. Consequently, participation is expected to be predominantly from larger, established insurance providers capable of managing complex institutional insurance requirements. The award criterion for this tender is strictly price-based, with 100% weighting, focusing on offering the lowest price for the insurance services.

Documents related to the tender must be submitted electronically via the Funding and Tenders Portal, and all materials must be prepared in French. The application stage is a single submission process, requiring comprehensive technical and financial documentation. Interested parties must register for a Participant Identification Code (PIC) to participate, which is mandatory for submissions.

To summarize, this procurement tender targets specialized insurance companies to provide civil liability insurance for fire and explosion risks concerning EU institutional buildings in Belgium. The open call is anchored in a clear competitive process, emphasizing compliance with specific legal frameworks, and aims to secure the most cost-effective insurance solutions available.

This is a call for tenders with the identifier EC-OIB/2025/OP/0080. The TED reference is 203/2025 694267-2025. It is an open procedure and submissions must be sent electronically. The call is currently open for submission.

The object of the contract is the coverage of objective civil liability for damage caused to third parties by fire or explosion, as referred to in the Belgian law of 30 July 1979 and the Royal Decrees of 28 February 1991 and 5 August 1991, and subsequent versions, in buildings located in Belgium occupied by the contracting authority or any other institution or body of the European Union.

The procedure type is an open procedure. The TED publication date is 22/10/2025. The lead contracting authority is the European Commission, OIB Office for Infrastructure and Logistics in Brussels. The main classification (CPV) code is 66510000 Insurance services. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is the lowest price. It is not a framework agreement.

Key milestones include: TED publication date: 22/10/2025, Date and time of public opening: 27/11/2025 10:00 Europe/Brussels, Deadline for receipt of tenders: 26/11/2025 16:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 18/11/2025 07:00 Europe/Brussels.

The following documents are available for download:
FRInvitation à soumissionner Invitation letter, published on 22/10/2025, Version 1, No translations available
FRAnnexe 1 Check-list des documents a completer et a fournir, Other invitation to tender document, published on 22/10/2025, Version 1, No translations available
FRAnnexe 2 Specification techniques, Tender specifications, published on 22/10/2025, Version 1, No translations available
FRAnnexe 2.1 Liste immeubles, Other invitation to tender document, published on 22/10/2025, Version 1, No translations available
FRAnnexe 3 Bordereau financier, Financial offer form, published on 22/10/2025, Version 1, No translations available
FRAnnexe 4 Projet contrat, Draft contract, published on 22/10/2025, Version 1, No translations available

Submissions must be sent exclusively at the address for submission given. The submission method is electronic.

Some frequently asked questions (FAQ) and their answers are provided:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows... Published on 13/02/2025 21:52
Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link... Published on 13/02/2025 21:52
Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u... Published on 13/02/2025 21:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ... Published on 17/10/2024 21:40
Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa... Published on 17/10/2024 21:36
How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ... Published on 03/10/2024 17:39
Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: Published on 03/10/2024 17:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ... Published on 03/10/2024 17:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i... Published on 03/10/2024 17:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req... Published on 03/10/2024 17:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking... Published on 03/10/2024 17:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread... Published on 23/04/2024 18:14
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger... Published on 23/04/2024 17:07
How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56
Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 23/02/2024 00:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M... Published on 22/02/2024 00:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing... Published on 03/08/2021 23:05

In summary, this EU call for tenders seeks an insurance provider to cover objective civil liability for damages caused by fire or explosion in buildings located in Belgium and occupied by EU institutions. The tender is an open procedure, meaning any eligible organization can apply. The contract will be awarded based on the lowest price offered, and the maximum duration of the contract is 48 months. The deadline for submitting tenders is November 26, 2025. The tender documents, including the invitation letter, checklist, technical specifications, list of buildings, financial offer form, and draft contract, are available for download. The submission must be done electronically. A PIC (Participant Identification Code) is mandatory for participation. The eSubmission system supports various file types and uses encryption to ensure data integrity and confidentiality.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the description, it is implied that insurance service providers are eligible.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process. The nature of the contract is services.

Consortium Requirement: The information does not explicitly state whether a single applicant or a consortium is required. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The tender is for insurance coverage of buildings located in Belgium occupied by the contracting authority or any other institution or organ of the European Union. This suggests that the geographic eligibility is focused on insurance providers operating in Belgium or capable of providing services in Belgium.

Target Sector: Insurance. The call specifically targets insurance services, particularly related to civil liability coverage for fire and explosion damage.

Mentioned Countries: Belgium.

Project Stage: The project stage is not explicitly mentioned, but it is implied that the service is for operational buildings, suggesting a commercialization or service provision stage.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: Open call. The procedure type is described as an open procedure, and the submission method is electronic.

Nature of Support: Money. The selected tenderer will receive a service contract for providing insurance coverage.

Application Stages: The number of application stages is not explicitly mentioned, but the process involves submitting a tender, which will then be evaluated based on the award method (lowest price).

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders (EC-OIB/2025/OP/0080) issued by the European Commission, specifically the Office for Infrastructure and Logistics in Brussels (OIB). The purpose of this tender is to procure insurance services, specifically civil liability coverage for damages to third parties caused by fire or explosion in buildings located in Belgium that are occupied by the contracting authority or other EU institutions. This insurance coverage is in accordance with Belgian law. The procedure type is an open procedure, and submissions must be made electronically. The deadline for submitting tenders is November 26, 2025, at 16:00 Brussels time. The public opening of the tenders will occur on November 27, 2025, at 10:00 Brussels time. The maximum contract duration is 48 months. The award method will be based on the lowest price. Tenderers must register for a Participant Identification Code (PIC) to participate, and submissions must adhere to the eSubmission system requirements, including file size limits (under 50 MB) and naming conventions. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality. The contracting authority is not bound to reply to questions submitted after November 18, 2025, at 07:00 Brussels time.