Whole Body Counter measurements for committed effective dose assessment of exposed workers

The European Commission, Directorate-General for Energy (DG ENER), is seeking tenders for a service contract focused on Whole Body Counter measurements and committed effective dose assessments for approximately 150 staff members exposed to ionizing radiation. The estimated contract value is €200,000, with a duration of up to 49 months. The contract aims to support the monitoring of occupational radiation exposure, adhering to EU and national radiation protection regulations.

Eligible applicants include organizations with relevant expertise in health services, specifically in vivo radiation measurements and dose assessments. This includes private companies, research institutes, or specialized medical organizations.

The procurement type falls under service contracts, and applicants can submit tenders electronically through the Funding and Tenders Portal. The submission deadline is July 11, 2025. The evaluation of proposals will consider both technical and financial aspects, weighted at 60% and 40%, respectively. The contract will be awarded based on the best price-quality ratio.

Applicants must be prepared to provide up to 200 in vivo radiation measurements annually and conduct 10 full assessments of committed effective doses. The contract includes routine and special monitoring to ensure comprehensive radiation protection for the European Commission's staff.

The geographic eligibility is likely restricted to EU member states or associated countries, although not explicitly stated in the tender documents. Participation requires a Personal Identification Code (PIC) for both sole applicants and consortium members.

No co-funding is necessary for this opportunity, and there are no specific success rates mentioned in the available data. The tender procedure is classified as open, which allows for broad participation. The complete call includes various tender documents such as an invitation letter, specifications, a financial offer form, a declaration on honor, and a draft contract.

Overall, this tender represents a significant opportunity for qualified entities to engage in essential health service operations within the EU framework, focusing on radiation safety for workers.

The European Commission, Directorate-General for Energy (DG ENER), has published a call for tenders EC-ENER/LUX/2025/OP/0057 for Whole Body Counter measurements for committed effective dose assessment of exposed workers. The TED reference for this call is 108/2025 367166-2025.

The procedure type is an open procedure, and submissions must be sent electronically. The estimated total value of the tender is 200,000 EUR. The TED publication date is 06/06/2025. The main classification (CPV) is 85100000 Health services, and the nature of the contract is for services. The maximum contract duration is 49 months. The award method will be based on the best price-quality ratio. This is not a framework agreement.

About 150 staff members subject to individual monitoring programme provided by the contracting authority are occupationally exposed to ionising radiation in the course of their work. The monitoring programme foresees up to 160 in vivo radiation measurements per year; however, allowance of 200 measurements per year and 10 full assessments of committed effective dose and equivalent dose is envisaged under these tender specifications. Under the European and national radiation protection regulations, any employer is responsible for implementing arrangements for the radiation protection of their workers. The European Commission as employer therefore undertakes to arrange for precautions and radiation monitoring appropriate to the risks associated with the work involving external exposure to ionising radiation as well as doses due to intakes of radioactive substances. Therefore, the contracting authority has established a structure for systematic monitoring, recording, and reporting of individual radiation exposures. The individual radiation monitoring comprises amongst others the regular detection of possible intakes of radioactive substances with the Whole-Body Counter (‘routine’ monitoring) as well as ad hoc detection of possible intakes (‘special’ monitoring). Radiation measurements in vivo with subsequent assessment of doses due to intakes of radioactive substances are subject of this call for tender. In cases where an intake of a significant amount of one or more radioactive substances is identified, the contractor shall estimate the 50 years committed effective dose as well as the equivalent dose. To assist with these calculations, the Medical Service of the Directorate-General for Human Resources and Security and/or the Health Protection Sector of the contracting authority will deliver additional information on the exposed worker(s) concerned as required.

Key milestones include:
TED publication date: 06/06/2025
Date and time of public opening: 14/07/2025 10:00 Europe/Luxembourg
Deadline for receipt of tenders: 11/07/2025 16:00 Europe/Luxembourg
Contracting authority is not bound to reply to questions submitted after: 03/07/2025 05:00 Europe/Luxembourg

The following documents are available for download:
ENEN-Invitation to tender EC-ENERLUX2025OP0057 ENERD32025-56-01Invitation letter, published on 06/06/2025, Version 1, No translations available
ENEN TENDER SPECIFICATIONS EC-ENERLUX2025O0057 ENERD32025-56-01Tender specifications, published on 06/06/2025, Version 1, No translations available
ENAnnex 6 EN TENDER SPECIFICATIONS EC-ENERLUX2025OP0057 ENERD32025-56-01Financial offer form, published on 06/06/2025, Version 1, No translations available
ENAnnexe 2 - declaration-honour-EN 0057Declaration on honour (tender), published on 06/06/2025, Version 1, No translations available
ENdraft contract - OP0057Draft contract, published on 06/06/2025, Version 1, No translations available

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

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In summary, this is a call for tenders from the European Commission, DG ENER, seeking a contractor to provide Whole Body Counter measurements and committed effective dose assessments for approximately 150 staff members occupationally exposed to ionizing radiation. The contract is valued at 200,000 EUR and will run for a maximum of 49 months. The tender is an open procedure, meaning any eligible organization can apply, and submissions must be made electronically by 11/07/2025. The contractor will be responsible for conducting in vivo radiation measurements, estimating committed effective doses, and providing related services to ensure the radiation protection of the European Commission's staff. A Participant Identification Code (PIC) is mandatory for participation. The award will be based on the best price-quality ratio.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants include organizations or companies with expertise in health services, specifically in vivo radiation measurements and dose assessment. This could include specialized health service providers, research institutions, or companies offering radiation monitoring services.

Funding Type: The primary financial mechanism is procurement, specifically a service contract. The call is for tenders, indicating that the European Commission is seeking to procure services related to radiation measurements.

Consortium Requirement: The opportunity appears to be open to both single applicants and consortia. The FAQ mentions that a Personal Identification Code (PIC) is mandatory whether participating as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EU funding opportunity, it is highly likely that the beneficiary scope includes EU member states and potentially other countries associated with EU programs. The contracting authority is located in Luxembourg, which may imply a preference for service providers operating within the EU.

Target Sector: The target sector is health, specifically radiation protection and health services related to monitoring occupational exposure to ionizing radiation. The CPV code 85100000 confirms this, as it refers to health services.

Mentioned Countries: Luxembourg is explicitly mentioned as the location for the date and time of the public opening. The European Union is implicitly mentioned as the source of European radiation protection regulations.

Project Stage: The project stage is operational. The tender is for providing ongoing radiation monitoring services to staff members already exposed to ionizing radiation. The services include routine and special monitoring, as well as dose assessment.

Funding Amount: The estimated total value of the contract is 200,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission required.

Nature of Support: The beneficiaries will receive money in exchange for providing services. This is a service contract where the contractor is paid for the radiation monitoring and dose assessment services they provide.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there are multiple stages. These likely include: submission of the tender, evaluation of the tender based on selection criteria, and contract award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders issued by the European Commission, DG ENER (Energy), for "Whole Body Counter measurements for committed effective dose assessment of exposed workers." The purpose of this tender is to procure services related to radiation monitoring of approximately 150 staff members who are occupationally exposed to ionizing radiation. The monitoring program includes in vivo radiation measurements, both routine and special, using a Whole-Body Counter. The selected contractor will also be responsible for estimating the 50-year committed effective dose and equivalent dose in cases where a significant intake of radioactive substances is identified. The estimated total value of the contract is 200,000 EUR, and the maximum contract duration is 49 months. The award method will be based on the best price-quality ratio. The submission method is electronic, and the deadline for receipt of tenders is July 11, 2025. The European Commission, as an employer, is obligated to ensure the radiation protection of its workers according to European and national radiation protection regulations. This tender is part of fulfilling that obligation by establishing a systematic monitoring, recording, and reporting system for individual radiation exposures. Tenderers must submit their proposals electronically and should be prepared to provide up to 200 in vivo radiation measurements per year, along with 10 full assessments of committed effective dose and equivalent dose. The tender documents include an invitation letter, tender specifications, a financial offer form, a declaration on honor, and a draft contract. The European Commission will provide additional information on the exposed workers as needed to assist with dose calculations.