Weapons Cabinets & Individual Lockers

The opportunity presented is a call for tenders issued by the European Border and Coast Guard Agency (FRONTEX) for a framework contract to supply weapons cabinets and individual lockers. The estimated total value of this procurement is €630,000, and it aims to establish a contract valid for a maximum of 48 months, with an initial period of 24 months that can be renewed once.

The tender will be published on August 18, 2025, with a submission deadline set for September 29, 2025, at 16:00 local time in Warsaw. The public opening of submissions is scheduled for September 30, 2025. The evaluation of proposals will follow a best price-quality ratio, with quality accounting for 60% of the assessment and price for 40%.

Eligible participants include commercial suppliers, manufacturers, and potentially large enterprises, as the procurement indicates a preference for larger suppliers by marking itself as not suitable for SMEs. Applicants must possess a Personal Identification Code (PIC) to participate, allowing submissions either as an individual candidate or as part of a consortium.

The primary focus of this tender is on the supply of existing, mature products that meet specific technical standards defined in the tender specifications. The main classification for this procurement is under the CPV code 39100000, which pertains to furniture intended for security and defense applications.

The nature of the contract involves a straightforward commercial transaction, where the chosen supplier is compensated for the supply of goods rather than receiving funding support. The procurement process is structured as a single-stage evaluation, where technical and financial proposals are submitted simultaneously.

No co-funding requirements exist for this procurement, and the specifics about geographic eligibility suggest it is open to companies within the EU, with the possibility of extending to EEA countries, although this detail would need verification against the tender specifications.

All required documentation, including detailed specifications and forms for submissions, is accessible for download through the EU Funding & Tenders Portal. The electronic submission process is designed to support various file types and is multilingual, accommodating all 24 official EU languages while ensuring document integrity through encryption.

Overall, this tender represents a significant procurement opportunity aimed at enhancing the security framework employed by FRONTEX through specialized equipment designed for weapon storage. Interested suppliers are encouraged to prepare their submissions well in advance of the deadline to ensure compliance with all requirements and specifications.

This is an invitation to tender, reference FRONTEX/2025/OP/0031, published on 18/08/2025. The TED reference is 156/2025 535156-2025. It is an open procedure, and submissions must be electronic. The aim of the tender is to provide Frontex with a framework contract for weapons cabinets and weapons individual lockers. The estimated total value is 630000 EUR. The lead contracting authority is the European Border and Coast Guard Agency (FRONTEX). The main classification (CPV) code is 39100000, which refers to furniture. The nature of the contract is supplies, and the maximum contract duration is 48 months. The award method is best price-quality ratio. It is a framework agreement without reopening of competition.

Key milestones include:
TED publication date: 18/08/2025
Date and time of public opening: 30/09/2025 11:00 Europe/Warsaw
Deadline for receipt of tenders: 29/09/2025 16:00 Europe/Warsaw
Contracting authority is not bound to reply to questions submitted after: 19/09/2025 06:00 Europe/Warsaw

The following documents are available for download:
EN Invitation to tender Invitation letter, published on 18/08/2025, Version 1, No translations available
EN Annex I - Tender specifications Tender specifications, published on 18/08/2025, Version 1, No translations available
EN Annex II - Technical Specifications Technical specifications, published on 18/08/2025, Version 1, No translations available
EN Annex III - FWC Supply Contract Draft contract, published on 18/08/2025, Version 1, No translations available
EN Annex IV - Financial Proposal Financial offer form, published on 18/08/2025, Version 1, No translations available
EN Annex V - Declaration on Honour Declaration on honour (tender), published on 18/08/2025, Version 1, No translations available
EN Annex VI - Tender Submission Form Other invitation to tender document, published on 18/08/2025, Version 1, No translations available
EN Annex VII - PoA Commitment Letter Other invitation to tender document, published on 18/08/2025, Version 1, No translations available
EN Annex VIII - Technical Proposal Checklist Other invitation to tender document, published on 18/08/2025, Version 1, No translations available
EN Annex IX - Declaration of Confidentiality Other invitation to tender document, published on 18/08/2025, Version 1, No translations available

Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.

FAQ's:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows...Published on 13/02/2025 21:52
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Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: ·In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ...Published on 17/10/2024 21:40
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In summary, this is a call for tenders by Frontex for a framework contract to supply weapons cabinets and individual lockers. The estimated value is 630,000 EUR, and the contract duration is 48 months. The deadline for submitting tenders is September 29, 2025. The tender will be awarded based on the best price-quality ratio. The submission must be done electronically, and a PIC code is mandatory for participation. The eSubmission system supports various file types and encrypts uploaded documents. The documentation provides detailed specifications, a draft contract, and forms for the financial and technical proposals.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but given the nature of the tender, it is likely open to companies, including SMEs and large enterprises, that can supply furniture, specifically weapons cabinets and individual lockers.

Funding Type: The funding type is procurement, specifically a framework contract for supplies.

Consortium Requirement: The information does not explicitly state whether a single applicant or a consortium is required. However, the FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium), implying that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. Given that it is an EU tender, it is likely open to companies registered in the EU and potentially EEA countries. Further details would be available in the tender specifications.

Target Sector: The target sector is supplies, specifically furniture, with a focus on security and defense, given the nature of the items being procured (weapons cabinets and individual lockers). The CPV code provided (39100000) confirms that the main classification is furniture.

Mentioned Countries: The text mentions Europe and Poland (Warsaw) in relation to the time zone for the public opening and deadline for receipt of tenders. However, this does not necessarily restrict the geographic eligibility of the applicants. The European Union is implied as the relevant region.

Project Stage: The project stage is commercialization, as the tender is for the supply of existing products (weapons cabinets and individual lockers).

Funding Amount: The estimated total value of the framework contract is 630,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for the supply of goods (weapons cabinets and individual lockers).

Application Stages: The number of application stages is not explicitly mentioned, but it would likely involve at least two stages: submission of the tender and evaluation of the proposals.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The information does not explicitly state whether co-funding is required. Given that it is a procurement contract, co-funding is unlikely.

Summary: This is an invitation to tender issued by the European Border and Coast Guard Agency (FRONTEX) for the provision of weapons cabinets and individual lockers. The tender procedure is an open procedure with electronic submission. The estimated total value of the framework contract is 630,000 EUR, and the maximum contract duration is 48 months. The deadline for receipt of tenders is 29/09/2025 at 16:00 Europe/Warsaw. The tender is open to companies that can supply furniture, and a Personal Identification Code (PIC) is mandatory for participation, whether as a single tenderer or as part of a consortium. The award method is based on the best price-quality ratio. The successful tenderer will be awarded a framework agreement without reopening of competition. The tender documents, including the invitation letter, tender specifications, technical specifications, draft contract, financial proposal form, and other relevant documents, are available for download. The eSubmission system supports various file types and has specific requirements for attachment names and sizes. The system also supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.