Wartung und Instandhaltung der Telemanipulatoren am Standort JRC Karlsruhe

This summary details a public procurement contract opportunity titled "Maintenance and Servicing of Telemanipulators at the JRC Karlsruhe Site" issued by the European Commission's Joint Research Centre (JRC). The purpose is to procure maintenance services for telemanipulators used in hot cells for handling radioactive materials, with an estimated contract value of €700,000. The contract is not a grant but rather service procurement, aimed at specialized technical service providers, including large enterprises due to the complex nature of the required services.

Eligible applicants likely include companies with expertise in maintenance and repair services specifically for telemanipulators and related equipment. The procurement is structured as a single lot, suggesting a single applicant will be selected. The geographic eligibility appears EU-wide, though practical considerations may favor companies based in or near Germany.

The contract covers various activities, including maintenance and servicing of different types of telemanipulators, regular inspections of approximately 100 remote handling devices, repairs, machining and adaptation of equipment, and tasks related to the handling of remote manipulators in controlled hot cell environments. This contract is operational, focusing on maintaining existing equipment rather than development or research.

An electronic submission is required, with the deadline for tenders set for November 10, 2025, at 12:00 UTC. The contract is expected to last initially for 12 months, with the potential for extensions, summing up to four years total. The award will be based on the lowest price. Interested parties must have a Participant Identification Code (PIC) to submit a tender, and the eSubmission system supports various file types, with specific requirements for document naming and size.

The tender documents critical for participation include invitation letters, administrative and technical specifications, financial offer forms, and a draft contract, all available for download in German. The contracting authority may not answer questions submitted after October 31, 2025.

This is a call for tenders for the "Wartung und Instandhaltung der Telemanipulatoren am Standort JRC Karlsruhe" which translates to "Maintenance and Repair of Telemanipulators at the JRC Karlsruhe Location". The procedure identifier is EC-JRC/KRU/2025/OP/3531. The TED reference is 190/2025 650417-2025.

The submission method is electronic and open for submission.

The description of the tender is as follows: A functional unit within the "Safety of Irradiated Nuclear Material" department is the Hot Cells Operations (Alpha-Gamma) group. The offer includes carrying out the following activities, which are essentially to be carried out in the manipulator workshop and in the hot laboratories of JRC Karlsruhe:

1. Maintenance and repair of all master-slave manipulators and gripping tongs installed in the JRC Karlsruhe laboratories, type: CRL HD8, MA80, SAMM, MA23, MT120, PYE, MT200.
2. Regular inspection of all remote grippers and gripping tongs "+/- 100 devices".
3. Repair of all remote grippers.
4. Machining and adaptation of couplings and manipulator tongs.
5. Tasks for the installation and removal of various remote grippers and gripping tongs on the hot cells.
6. Activities in the workshop in the controlled area.

The procedure type is an open procedure. The estimated total value is 700,000 EUR. The TED publication date is 03/10/2025. The lead contracting authority is the Europäische Kommission, Gemeinsame Forschungsstelle (JRC), which translates to European Commission, Joint Research Centre (JRC). The main classification (CPV) code is 90520000 - Radioactive-, toxic-, medical- and hazardous waste services. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is lowest price. It is a framework agreement without reopening of competition.

Key milestones include:
TED publication date: 03/10/2025
Date and time of public opening: 10/11/2025 15:00 Europe/Berlin
Deadline for receipt of tenders: 10/11/2025 12:00 Europe/Berlin
The contracting authority is not bound to reply to questions submitted after 31/10/2025 07:00 Europe/Berlin.

The following documents are available for download:
DE01-Wartung und Instandhaltung der Telemanipulatoren ITTInvitation letterPublished on 03/10/2025Version 1 No translations available
DE02-Wartung und Instandhaltung der Telemanipulatoren Adm. AnnexTender specifications - adm. partPublished on 03/10/2025Version 1 No translations available
DE04-Wartung und Instandhaltung der Telemanipulatoren TSTechnical specificationsPublished on 03/10/2025Version 1 No translations available
DE05-Wartung und Instandhaltung der Telemanipulatoren Finanzielles AngebotFinancial offer formPublished on 03/10/2025Version 1 No translations available
DE03-Wartung und Instandhaltung der Telemanipulatoren DoHDeclaration on honour (tender)Published on 03/10/2025Version 1 No translations available
DE06-Wartung und Instandhaltung der Telemanipulatoren VertragsentwurfDraft contractPublished on 03/10/2025Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

There are some frequently asked questions (FAQ) available:
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Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: ·In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ...Published on 17/10/2024 21:40
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In summary, this tender is an invitation for companies to bid on a contract to provide maintenance and repair services for telemanipulators located at the JRC in Karlsruhe. These telemanipulators are used in hot cells for handling radioactive materials. The contract is for a maximum of 48 months and will be awarded to the bidder with the lowest price. The tender documents, including technical specifications and financial offer forms, are available for download. The deadline for submitting tenders is November 10, 2025. The tender process is managed electronically, and potential bidders must register for a PIC (Participant Identification Code) to participate. The system supports multiple languages and encrypts uploaded documents for security.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants would include companies or organizations with expertise in maintenance, repair, and technical services related to telemanipulators and similar equipment. This could include SMEs, large enterprises, or specialized technical service providers.

Funding Type: The funding type is procurement, specifically a service contract. The call is for tenders, indicating that the European Commission is seeking to procure services related to the maintenance and repair of telemanipulators.

Consortium Requirement: The possibility of a consortium is implied by the statement that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Therefore, both single applicants and consortia are likely eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that this is a European Commission tender, it is highly likely that the primary target is EU-based companies or organizations. However, the specific eligibility criteria would be detailed in the tender documents.

Target Sector: The target sector is specialized technical services, specifically maintenance and repair of telemanipulators, radioactive waste management, and hazardous waste services. The tender is directly related to the safety and operational maintenance of equipment used in handling radioactive materials.

Mentioned Countries: Germany is implicitly mentioned as the location of the work is JRC Karlsruhe. The system supports all 24 official EU languages.

Project Stage: The project stage is operational. The tender focuses on the maintenance and upkeep of existing equipment, rather than research, development, or demonstration.

Funding Amount: The estimated total value of the contract is 700,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission required.

Nature of Support: The beneficiaries will receive money in exchange for services rendered, as this is a procurement contract.

Application Stages: The number of application stages is not explicitly stated, but it would typically involve at least one stage of submitting the tender, followed by evaluation and selection.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The need for co-funding is not explicitly mentioned. As a procurement contract, co-funding is unlikely, but this would be confirmed in the tender documents.

Summary:

This is a call for tenders issued by the European Commission, specifically the Joint Research Centre (JRC) in Karlsruhe, Germany. The purpose of the tender is to procure services for the maintenance and repair of telemanipulators and related equipment used in hot cells for handling radioactive materials. The estimated total value of the contract is 700,000 EUR, and the maximum contract duration is 48 months.

The services required include:
1. Maintenance and repair of master-slave manipulators and gripping tongs (types CRL HD8, MA80, SAMM, MA23, MT120, PYE, MT200).
2. Regular inspection of approximately 100 remote grippers and gripping tongs.
3. Repair of remote grippers.
4. Machining and adaptation of couplings and manipulator tongs.
5. Installation and removal of remote grippers and gripping tongs in hot cells.
6. Workshop activities in the controlled area.

The procedure type is an open procedure, and submissions must be sent electronically. The deadline for receipt of tenders is November 10, 2025, at 12:00 Europe/Berlin time. The contracting authority may not reply to questions submitted after October 31, 2025, at 07:00 Europe/Berlin time.

To participate, tenderers need a Personal Identification Code (PIC). The eSubmission system supports various file types and has specific requirements for naming attachments. The system also uses encryption to ensure the integrity and confidentiality of the information. The maximum number of documents that can be uploaded per tender is 200 files, and the maximum file size is 50 MB.

The award method will be based on the lowest price. The contract is a framework agreement without reopening of competition.