Wartung der Flachdächer im JRC Karlsruhe

The European Commission's Joint Research Centre (JRC) is issuing a call for tenders, reference EC-JRC/KRU/2024/OP/2561, for maintenance services related to flat roofs at the JRC site in Karlsruhe, Germany. The estimated total value of this procurement contract is €200,000, and the maximum duration of the contract is 48 months, with potential extensions. The contract is intended for the annual inspection and maintenance of flat roofs using EPDM and bituminous membranes, along with the necessary repairs and maintenance of fall protection systems. Eligible applicants include companies with expertise in building maintenance and roofing services. There are no explicit restrictions based on company size, but it is indicated that the contract may not be ideally suited for small and medium-sized enterprises (SMEs). The bidding process is an open call, meaning any qualified company can submit a tender electronically via the Funding and Tenders Portal, with the deadline set for August 18, 2025, at 17:00 CEST. Tender submissions must include a Personal Identification Code (PIC) that is mandatory for participation. The awarding method for the contract will be based solely on price, thus prioritizing cost-effectiveness. No co-funding requirement is needed from the applicants. Additionally, success rates in previous tenders or similar opportunities are not specified. The notice only indicates geographic eligibility within the context of EU regulations, allowing participation from companies across the EU and possibly the EEA. The key documents related to the tender are available in German and include an invitation letter, administrative annex, technical specifications, a financial offer form, a declaration on honor, and a draft contract. In summary, this tender represents a significant opportunity for companies specializing in roof maintenance services, with a structured approach to procurement aimed at ensuring transparency and efficiency in securing maintenance for JRC facilities in Germany.

The European Commission, Gemeinsame Forschungsstelle (JRC), is launching a call for tenders EC-JRC/KRU/2024/OP/2561 for the maintenance of flat roofs at JRC Karlsruhe. The TED reference for this tender is 133/2025 462143-2025.

The procedure type is an open procedure, and submissions must be electronic. The estimated total value of the tender is €200,000. The TED publication date is 15/07/2025.

The main classification (CPV) code is 50710000, which refers to repair and maintenance services of electrical and mechanical building installations. The nature of the contract is for services, and the maximum contract duration is 48 months. The award method will be based on the lowest price. It is a framework agreement without reopening of competition.

Key milestones include:

TED publication date:15/07/2025

Date and time of public opening:19/08/2025 11:00 Europe/Berlin

Deadline for receipt of tenders:18/08/2025 17:00 Europe/Berlin

The contracting authority is not bound to reply to questions submitted after:08/08/2025 05:00 Europe/Berlin

The tender documents available for download include:

DE01-Wartung Flachdächer ITT Invitation letter, published on 15/07/2025, Version 1, No translations available

DE03-Wartung Flachdächer AdminAnnex Tender specifications - adm. part, published on 15/07/2025, Version 1, No translations available

DE04-Wartung Flachdächer TS 25-03-24 Technical specifications, published on 15/07/2025, Version 1, No translations available

DE05-Wartung Flachdächer Financial Offer Financial offer form, published on 15/07/2025, Version 1, No translations available

DE02-Wartung Flachdächer DoH Declaration on honour (tender), published on 15/07/2025, Version 1, No translations available

DE06-Wartung Flachdächer FWCDraft contract, published on 15/07/2025, Version 1, No translations available

Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.

FAQ's related to eSubmission:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52

Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52

Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Published on 13/02/2025 20:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 20:40

Which size should attachments have? eSubmission accepts files that are less than 50 MB in size. Published on 17/10/2024 20:36

How should I name attachments in eSubmision? Follow the System Requirements. Published on 03/10/2024 16:39

Can I submit a video in eSbmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 16:37

I received an invitation from the F&T Portal but cannot view the procurement documents. Select an organisation in F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders. Published on 03/10/2024 16:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. Published on 03/10/2024 16:36

How many attachments can I upload per submission? The maximum number of documents is 200 files. Published on 03/10/2024 16:35

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Published on 23/04/2024 17:14

How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. Published on 23/04/2024 16:07

What is the validity period of a PIC? A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55

How many languages does the system support? The system supports all 24 official EU languages. Published on 01/04/2024 19:56

Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 22/02/2024 23:58

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 21/02/2024 23:55

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32

In the submission report, under the name of our entity, "Legal form:UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 22:05

In summary, this is a call for tenders by the European Commission's Joint Research Centre (JRC) in Karlsruhe, Germany, for the annual inspection and maintenance of flat roofs, including EPDM and bituminous membranes, as well as repair work and the inspection and maintenance of fall protection systems. The tender is an open procedure with an estimated value of €200,000, and the contract will be awarded based on the lowest price. The maximum duration of the contract is 48 months. The deadline for submitting tenders is August 18, 2025. The tender documents, including the invitation letter, administrative annex, technical specifications, financial offer form, declaration of honor, and draft contract, are available for download. The submission must be done electronically. A Participant Identification Code (PIC) is mandatory for participation.

Eligible Applicant Types:The content does not explicitly state the eligible applicant types. However, given that it is a call for tenders for services, it is likely that eligible applicants include companies, firms, service providers, or other legal entities capable of providing the required services.

Funding Type:Procurement. This is a call for tenders, which means it is a procurement procedure where the contracting authority (European Commission, Joint Research Centre (JRC)) is seeking to purchase services.

Consortium Requirement:The content does not explicitly specify whether a single applicant or a consortium is required. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility):The content does not explicitly state the geographic eligibility. However, given that the contracting authority is the European Commission, Joint Research Centre (JRC), it is likely that the opportunity is open to entities located in the EU or potentially EEA countries. The location of the service to be performed is Karlsruhe, Germany, which may imply a preference for companies operating in the EU.

Target Sector:Buildings or Construction. The tender is for the annual inspection and maintenance of flat roofs (EPDM, bituminous roofing membranes) of the JRC Karlsruhe, including necessary repair work, as well as the inspection and maintenance of fall protection devices (EAP). The CPV code 50710000 refers to repair and maintenance services of electrical and mechanical building installations.

Mentioned Countries:Germany (specifically Karlsruhe, where the JRC is located).

Project Stage:This opportunity is for the maintenance and repair of existing infrastructure, so it is at the maintenance/service stage.

Funding Amount:The estimated total value is €200,000.

Application Type:Open call. The procedure type is explicitly stated as an "Open procedure".

Nature of Support:Money. The selected tenderer will receive a service contract in exchange for providing the required services.

Application Stages:The content does not explicitly detail the number of stages. However, based on standard procurement procedures, it is likely to involve at least two stages: submission of the tender and evaluation of the tender.

Success Rates:The content does not provide information on success rates.

Co-funding Requirement:The content does not explicitly state whether co-funding is required. Typically, in procurement contracts, co-funding is not required.

Summary:

This is a call for tenders (EC-JRC/KRU/2024/OP/2561) issued by the European Commission, Joint Research Centre (JRC) in Karlsruhe, Germany, for the annual inspection and maintenance of flat roofs and fall protection systems at the JRC site. The estimated total value of the contract is €200,000, and the maximum contract duration is 48 months. The procedure is an open procedure, meaning any interested and qualified economic operator can submit a tender. The award method is based on the lowest price. The deadline for receipt of tenders is August 18, 2025, at 17:00 Europe/Berlin time. The TED reference is 133/2025 462143-2025. Submissions must be sent electronically. The contracting authority may not reply to questions submitted after August 8, 2025, at 05:00 Europe/Berlin time. The tender documents include an invitation letter, administrative annex, technical specifications, financial offer form, declaration on honour, and a draft contract. The eSubmission system supports various file types, but attachments should be less than 50 MB, and the maximum number of documents per tender is 200. A Personal Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents.