Unterstützung für den Betriebsmedizinischen Dienst des JRC Karlsruhe

This document outlines a public procurement contract opportunity issued by the European Commission's Joint Research Centre (JRC) in Karlsruhe, Germany. The focus is on providing occupational health services, particularly concerning radiation protection and medical support in a nuclear research environment.

Eligible applicants are companies or organizations experienced in health services, especially those with expertise in occupational medicine. Qualifications such as paramedic or medical technical assistant credentials are required to demonstrate technical and professional competence. The procurement is not specifically designed for small and medium-sized enterprises, indicated by the "smeSuitableIndicator": false.

The funding type is a service contract, and the estimated total value of the contract is €520,000. The procedure is an open tender, allowing electronic submissions with a deadline set for October 7, 2025. The service delivery includes tasks such as planning and monitoring radiotoxicological analyses, conducting incorporation measurements, managing data, providing first aid, and maintaining medical equipment.

This is a single applicant opportunity, with no consortium requirements stated. Geographic eligibility appears to extend to EU-based entities, as services must be delivered on-site at the JRC facility in Germany. The contract is designed for operational support rather than research or development, reflecting ongoing operational needs in occupational health services at the facility.

The contract is expected to last for an initial 12 months with the possibility for extensions, culminating in a maximum duration of 48 months. The evaluation for contract awards will be based on the lowest price submitted. There are no co-funding requirements, as the EU will fully finance the contract.

All submissions must be processed electronically, with a maximum of 200 files allowed per submission and each file not exceeding 50 MB in size. A Personal Identification Code (PIC) is mandatory for participation. The tender documents, including an invitation letter and various annexes, can be downloaded by interested parties.

In summary, interested bidders should prepare to demonstrate relevant qualifications and experience in providing occupational health services, especially within a nuclear facility context, and complete their electronic tender submissions by the specified deadline.

This is a call for tenders, reference number EC-JRC/KRU/2025/OP/3886, for support of the company health services at the JRC Karlsruhe (Joint Research Centre). The TED reference is 168/2025 575437-2025. The JRC Karlsruhe is one of the 6 scientific sites of the European Commission's Joint Research Centre (JRC) and the headquarters of the Scientific Directorate for Nuclear Safeguards and Security. It is located on the North Campus of the Karlsruhe Institute of Technology (KIT) in Karlsruhe, Germany.

The JRC Karlsruhe is looking for a tested and experienced assistant (m/f/d) to support the on-site company medical service. The area of responsibility essentially includes support for tasks of a radiation protection medical nature that must be carried out in a scientific institution in the nuclear sector such as the JRC Karlsruhe, such as:

Planning, organization and monitoring of radiotoxicological analyses and examinations, e.g. urine and stool samples.
Planning, organization and monitoring of incorporation measurements, e.g. body counter and lung counter.
Organization and administration of check-in and check-out procedures for activities in the controlled area.
Recording, administration and archiving of data in the company's own databases.
Supporting the activities of the local group of the Medical Service of the European Commission, e.g. first aid measures and support for the contracted doctor
Performing venous blood sampling
Monitoring and filling the first aid kits / bags
Responsibility for monitoring and maintaining the Automated External Defibrillators (AED)

As proof of technical and professional competence, a qualification as a paramedic or MTA is required, among other things.

The procedure type is an open procedure. The estimated total value is 520,000 EUR. The TED publication date is 03/09/2025. The lead contracting authority is the European Commission, Joint Research Centre (JRC). The main classification (CPV) code is 85147000 - Company health services. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is the lowest price. It is a framework agreement without reopening of competition.

Milestones:
TED publication date: 03/09/2025
Date and time of public opening: 08/10/2025 10:00 Europe/Berlin
Deadline for receipt of tenders: 07/10/2025 16:00 Europe/Berlin
Contracting authority is not bound to reply to questions submitted after: 26/09/2025 06:00 Europe/Berlin

The following documents are available for download:
DE01-Betriebsmedizinischer Dienst ITTInvitation letterPublished on 03/09/2025Version 1 No translations available
DE03-Betriebsmedizinischer Dienst AdminAnnexTender specifications - adm. partPublished on 03/09/2025Version 1 No translations available
DE04-Betriebsmedizinischer Dienst TS ARESTechnical specificationsPublished on 03/09/2025Version 1 No translations available
DE05-Betriebsmedizinischer Dienst FAFinancial offer formPublished on 03/09/2025Version 1 No translations available
DE02-Betriebsmedizinischer Dienst DoHDeclaration on honour (tender)Published on 03/09/2025Version 1 No translations available
DE06-Betriebsmedizinischer Dienst FWCDraft contractPublished on 03/09/2025Version 1 No translations available

Submissions must be sent exclusively via electronic submission.

There are some frequently asked questions (FAQ) available:
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Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ...Published on 17/10/2024 21:40
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In summary, this tender is an invitation for companies or organizations to bid on a contract to provide support services to the company medical service at the JRC Karlsruhe, a nuclear research facility. The support involves tasks related to radiation protection, medical assistance, and general health services. The tender is open, meaning any eligible entity can apply, and the winner will be selected based on the lowest price offered. The contract is for a maximum of 48 months and has an estimated total value of 520,000 EUR. Interested parties must submit their tenders electronically by October 7, 2025, and should review all provided documentation, including the invitation letter, administrative annex, technical specifications, financial offer form, declaration of honor, and draft contract. A key requirement is having qualified personnel, such as paramedics or MTAs, to fulfill the responsibilities.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that suitable applicants would be companies or organizations with experience in company health services, specifically those with expertise in radiation protection and occupational medicine. The requirement for a Rettungssanitäter/in or MTA qualification suggests that the applicant should be a qualified service provider in the medical field.

Funding Type: The funding type is procurement, specifically a service contract. The call is for tenders to provide services to the JRC Karlsruhe.

Consortium Requirement: The opportunity does not explicitly state whether a single applicant or a consortium is required. However, the use of the term "tenderer" suggests that both single entities and consortia could potentially apply. The FAQ section mentions the use of a Personal Identification Code (PIC) for both sole candidates and members of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly defined, but given that it is an EU tender and the location of the service is JRC Karlsruhe in Germany, it is likely open to entities within the EU and possibly EEA countries.

Target Sector: The target sector is health, specifically company health services with a focus on occupational medicine and radiation protection within a nuclear research facility.

Mentioned Countries: Germany is explicitly mentioned as the location of the JRC Karlsruhe. The European Union is also implicitly mentioned as the contracting authority is the European Commission.

Project Stage: The project stage is for the provision of ongoing operational support services. The JRC Karlsruhe is seeking assistance for its existing occupational medical service.

Funding Amount: The estimated total value of the contract is 520,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for providing occupational health services.

Application Stages: The number of application stages is not explicitly stated, but it involves at least one stage of submitting a tender. The tender will be evaluated based on the lowest price.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary:

This opportunity is a call for tenders issued by the European Commission's Joint Research Centre (JRC) in Karlsruhe, Germany. The JRC is seeking a qualified service provider to support its occupational medical service, with a particular focus on radiation protection and occupational health in a nuclear research environment. The selected tenderer will be responsible for tasks such as planning and monitoring radiotoxicological analyses, organizing incorporation measurements, managing access procedures for controlled areas, maintaining databases, providing first aid, performing blood draws, and maintaining first aid equipment and automated external defibrillators (AEDs). The contract is valued at an estimated 520,000 EUR and has a maximum duration of 48 months. The procedure type is an open procedure, and the award method is based on the lowest price. Submissions must be sent electronically, and the deadline for receipt of tenders is October 7, 2025. The tender documents include an invitation letter, administrative annex, technical specifications, financial offer form, declaration on honour, and a draft contract. A Personal Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and has a maximum file size limit of 50 MB per attachment and a maximum of 200 files per submission. The system is multilingual and supports all 24 official EU languages.