Uniforms for security guards

Europol is conducting a public procurement tender to acquire uniforms for its security guards, valued at approximately €139,000. This opportunity is not a traditional grant but a negotiated procurement procedure specifically aimed at securing a supply contract over a maximum duration of 48 months. Eligible applicants include commercial suppliers capable of delivering garments, footwear, and related services such as measuring, delivery, return/exchanges, and customization services like printing, stitching, and embroidering. Small and medium-sized enterprises are not prioritized for this procurement, indicating Europol’s preference for larger suppliers with substantial capacities.

The procurement encompasses the manufacture of uniforms and ancillary services, denoted under the Common Procurement Vocabulary (CPV) code 18100000, which specifically relates to occupational clothing and special workwear. While the announcement suggests that international suppliers may be eligible, parties should be prepared to deliver services at Europol's premises in The Hague, Netherlands.

The application process will occur in two stages:initially, interested suppliers must electronically express their intention to participate by February 17, 2026. After reviewing expressions of interest, selected candidates will then submit formal bids, including technical specifications and samples of 14 items for assessment. This procurement process will not require consortium participation; rather, it invites single applicants.

No co-funding is needed from applicants, as the contract is to be funded entirely through Europol’s institutional budget. The launch of the actual negotiated procedure is expected to take place shortly after the deadline for expressions of interest.

Ultimately, this tender serves as a preliminary announcement allowing potential bidders to prepare for the upcoming procurement process, focusing on providing quality uniforms and related services for Europol's operational needs.

This is a publication announcing Europol's intention to publish a future negotiated low or middle value procedure, not a call for tenders.

The procedure identifier is EUROPOL/2026/MVP/0002-EXA.

The description of the planned call for tenders is as follows:The scope of this negotiated procurement procedure is the provision of uniforms (garments and footwear) for Europol security guards amounting approximately to 40. The contractor shall provide measuring, delivery and return/exchanging services, as well as specific printing, stitching and embroidering services on specific items. Europol will assess the quality and design of the proposed items on the basis of technical data sheets, photos and samples. Samples of 14 selected items will be requested as part of the technical offer. Samples will be requested to be submitted or delivered to Europol Premises free of charge. During the contract implementation, measuring services will be provided at Europol Premises in The Hague, The Netherlands. The information provided through this ex-ante publicity is of preliminary nature and should be treated as indicative, aiming at outlining the envisaged type of procurement procedure, subject matter and nature of services, as well as the procedure’s estimated value and timeline.

The procedure type is a planned negotiated procedure for a middle/low value contract.

The estimated total value is €139000.

The lead contracting authority is the European Union Agency for Law Enforcement Cooperation.

The main classification (CPV) code is 18100000 - Occupational clothing, special workwear and accessories.

The nature of the contract is supplies.

The maximum contract duration is 48 months.

The framework agreement is a framework agreement, without reopening of competition.

Milestones:

Start date for expression of interest:2026-02-02 Europe/Brussels

Deadline for expression of interest:17/02/2026 05:59 Europe/Amsterdam

Indicative date of launch of the negotiated procedure:2026-02-17 Europe/Amsterdam

Expression of interest:

Submissions must be sent exclusively at the address for submission given below.

Method of expression of interest:Electronic

Address for expression of interest:Express interest

A question was asked:Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer is: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 16:32.

In summary, this is a pre-announcement for a future procurement procedure by Europol for the provision of uniforms for its security guards. The procedure will be a negotiated one for a middle/low value contract, with an estimated value of €139,000. The contract will involve the supply of garments and footwear, as well as related services such as measuring, delivery, and customization. Companies interested in participating should express their interest electronically, with a deadline of February 17, 2026. The actual call for tenders is expected to be launched around the same date. It is important to note that this announcement is preliminary and subject to change.

Eligible Applicant Types:The opportunity does not explicitly define eligible applicant types, but it is implied that any economic operator capable of providing the required uniforms (garments and footwear) and related services (measuring, delivery, return/exchanging, printing, stitching, and embroidering) can apply. This likely includes SMEs, large enterprises, and potentially specialized suppliers.

Funding Type:This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. The nature of the contract is for supplies.

Consortium Requirement:The opportunity does not specify whether a single applicant or a consortium is required. It is possible that either a single applicant or a consortium could be eligible, depending on their ability to meet the requirements.

Beneficiary Scope (Geographic Eligibility):The geographic eligibility is not explicitly stated, but given that the lead contracting authority is the European Union Agency for Law Enforcement Cooperation (Europol), it is highly likely that the opportunity is open to entities located within the EU or potentially EEA countries.

Target Sector:The target sector is occupational clothing, special workwear, and accessories, specifically uniforms for security guards. The CPV code provided is 18100000.

Mentioned Countries:The Netherlands (specifically The Hague) is mentioned as the location where measuring services will be provided during contract implementation.

Project Stage:This opportunity is for the provision of supplies and related services, so it is at the procurement/implementation stage rather than earlier stages like research or development.

Funding Amount:The estimated total value of the contract is €139,000, placing it in the €50K–€200K range.

Application Type:The application type is a planned negotiated procedure. An expression of interest is required initially, submitted electronically. The actual negotiated procedure will be launched after the expressions of interest are reviewed.

Nature of Support:Beneficiaries will receive money in exchange for providing the uniforms and related services as specified in the contract.

Application Stages:There are at least two stages: an initial expression of interest, followed by a negotiated procedure for those who are selected based on their expression of interest.

Success Rates:Success rates are not specified, but given that this is a negotiated procedure, the number of applicants invited to the negotiation stage is likely to be limited, suggesting a relatively low success rate for those initially expressing interest.

Co-funding Requirement:Co-funding is not mentioned, so it is likely not required.

Summary:This is a pre-announcement for a future negotiated procurement procedure by Europol for the provision of uniforms for its security guards. The contract, estimated at €139,000, will involve supplying garments and footwear, as well as providing measuring, delivery, return/exchange, printing, stitching, and embroidering services. Companies interested in this opportunity must first submit an electronic expression of interest. Europol will assess the quality and design of proposed items based on technical data sheets, photos, and samples, with samples of 14 selected items required as part of the technical offer. Measuring services will be provided at Europol premises in The Hague, Netherlands, during contract implementation. The maximum contract duration is 48 months, and it will be a framework agreement without reopening of competition. The start date for expression of interest is planned for February 2, 2026, with a deadline of February 17, 2026. The indicative date for launching the negotiated procedure is February 17, 2026. This announcement serves as an early notice to allow potential suppliers to prepare for the upcoming procurement process.