UCA 25/032 - Contrôles périodiques et réglementaires des installations dans les bâtiments du Secrétariat général du Conseil (SGC) à Bruxelles et envir...

The opportunity presented is a public procurement tender, identified as UCA 25/032, issued by the General Secretariat of the Council of the European Union. It aims to secure framework contracts for periodic and regulatory inspections related to technical installations within the Secretariat's buildings in Brussels and surrounding areas.

Eligible applicants are organizations accredited under Belgian law, specifically those recognized as "Organisme Agréé (O.A)" or "Service Externe pour des Contrôles Techniques (S.E.C.T)", required for technical inspection services of electrical and other installations. The tender is not specifically designed for small and medium enterprises (SMEs), although they can still compete.

The funding type is classified as a procurement contract rather than a grant, with the services being financed by EU funds. This framework agreement allows for a maximum duration of four years, comprising an initial two years with two possible one-year extensions. There are two lots within this tender:

- Lot 1 focuses on electrical installations, covering both mandatory and non-mandatory inspections across various Council buildings.
- Lot 2 encompasses all other types of periodic inspections and regulatory controls, including laboratory analyses of samples related to air, water, and materials.

The contracting authority is the General Secretariat of the Council of the European Union, and the geographic scope includes Belgium, particularly Brussels.

The application process consists of at least two stages: the initial request to participate, which must be submitted electronically by February 2, 2026, followed by a full tender submission from shortlisted candidates. All submissions must be handled through the e-Submission system, and applicants are advised to comply with technical requirements such as obtaining a Participant Identification Code (PIC).

Successful bidders will be compensated for their services rendered under the framework contract and will be evaluated based on price alone. The specific budget for this tender has not been disclosed, but similar contracts within the EU often total around €120 million.

In summary, this tender represents an operational services procurement for inspection and regulatory compliance functions at EU facilities, offering an opportunity for compliant and accredited organizations to engage with EU institutions.

This is a call for tenders with the identifier CONSILIUM/2025/RP/0018, titled "UCA 25/032 - Contrôles périodiques et réglementaires des installations dans les bâtiments du Secrétariat général du Conseil (SGC) à Bruxelles et environs" which translates to "UCA 25/032 - Periodic and regulatory inspections of installations in the buildings of the General Secretariat of the Council (GSC) in Brussels and surroundings". The TED reference for this tender is 246/2025 854494-2025.

The submission method is electronic and the call is currently open for submission. The description indicates that Belgian legislation mandates periodic mandatory inspections of several technical installations, including electrical installations and other equipment. These inspections are carried out by accredited organizations (NBN EN/ISO/IEC 17020) that are approved by the competent Belgian authorities as an "Organisme Agréé" (O.A) and/or "Service Externe pour des Contrôles Techniques" (S.E.C.T). Other mandatory periodic controls, which must be carried out by a competent person designated by the owner of the technical installations, are carried out by organizations that are accredited and approved in the field of control activity.

The procedure is divided into two lots, aiming to establish one or two framework contracts with a maximum duration of 4 years (2+1+1). The objective is to cover all services related to periodic and regulatory inspections of electrical and technical installations in buildings occupied by the Secretariat in Brussels and the surrounding areas, as well as on-demand inspections and laboratory analysis of samples taken from these buildings. The procedure type is a restricted procedure. The estimated total value is not provided. The TED publication date is 22/12/2025. The lead contracting authority is the Secrétariat général du Conseil de l'Union européenne (General Secretariat of the Council of the European Union). The main classification (CPV) code is 71631000 - Technical inspection services.

The call for tenders is divided into two lots:

Lot 1: UCA 25/032 - Lot 1 - Contrôles périodiques et réglementaires des installations électriques dans les bâtiments du Secrétariat général du Conseil (SGC) à Bruxelles et environs (Periodic and regulatory inspections of electrical installations in the buildings of the General Secretariat of the Council (GSC) in Brussels and surroundings). This lot aims to establish a 4-year framework contract to cover the execution of mandatory and non-mandatory periodic and regulatory inspections of electrical installations in all buildings occupied by the Secretariat in Belgium. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is the lowest price. The lead contracting authority is the Secrétariat général du Conseil de l'Union européenne. It is a framework agreement without reopening of competition. The main CPV code is 71631000 - Technical inspection services, with additional CPV codes: 71610000 - Composition and purity testing and analysis services, 71631100 - Machinery-inspection services, and 71631300 - Technical building-inspection services.

Lot 2: UCA 25/032 - Lot 2 - Tous les autres contrôles périodiques et réglementaires des installations dans les bâtiments du Secrétariat général du Conseil de l’Union européenne à Bruxelles et environs (All other periodic and regulatory inspections of installations in the buildings of the General Secretariat of the Council of the European Union in Brussels and surroundings). This lot aims to establish a 4-year framework contract to cover all other periodic and regulatory inspections, as well as the collection, control, and analysis of materials, air, or water in the laboratory on samples taken from the buildings occupied by the Secretariat in Belgium. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is the lowest price. The lead contracting authority is the Secrétariat général du Conseil de l'Union européenne. It is a framework agreement without reopening of competition. The main CPV code is 71631000 - Technical inspection services, with additional CPV codes: 71610000 - Composition and purity testing and analysis services, 71631100 - Machinery-inspection services, and 71631300 - Technical building-inspection services.

The milestones for both lots include a TED publication date of 22/12/2025 and a deadline for receipt of requests to participate of 02/02/2026 at 16:00 Europe/Brussels time.

The available documents include:

FRUCA 25-032 Instructions demande de participation (Invitation to submit a request to participate), published on 22/12/2025, for all lots, version 1.
FRUCA 25-032 CdC Cahier des charges (Tender specifications), published on 22/12/2025, for all lots, version 1.
FRUCA 25-032 CdC Annexe I - Déclaration sur l'honneur (Declaration on honour), published on 22/12/2025, for all lots, version 1.
FRUCA 25-032 CdC Annexe I bis - Identification du candidat-soumissionnaire (Tender specifications - adm.part), published on 22/12/2025, for all lots, version 1.
FRUCA 25-032 CdC Annexe II - Bordereau de conformité - Exigences minimales Lot 1 (Technical specifications), published on 22/12/2025, for Lot 1, version 1.
FRUCA 25-032 CdC Annexe II - Bordereau de conformité - Exigences minimales Lot 2 (Technical specifications), published on 22/12/2025, for Lot 2, version 1.
FRUCA 25-032 CdC Annexe III - Bordereau financier Lot 1 (Financial offer form), published on 22/12/2025, for Lot 1, version 1.
FRUCA 25-032 CdC Annexe III - Bordereau financier Lot 2 (Financial offer form), published on 22/12/2025, for Lot 2, version 1.
FRUCA 25-032 Projet de contrat (Draft contract), published on 22/12/2025, for all lots, version 1.
FRUCA 25-032 Projet de contrat - Annexe V (Draft contract annex), published on 22/12/2025, for all lots, version 1.

Submissions must be sent exclusively electronically via the address for submission provided.

There is a Questions and Answers section available, but no questions have been asked yet.

The FAQ section provides information on various technical aspects of the eSubmission system, including:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents (use the latest versions of Google Chrome or Mozilla Firefox, clear cache and cookies).
Which Internet browsers does eSubmission support (Google Chrome or Mozilla Firefox, check System Requirements link).
Is it possible to view the details of the submission after the deadline (no, the content is encrypted).
Where can I find my submissions in Manage My Area (in ‘My Submission(s)’ for open calls for tenders).
Which size should attachments have (less than 50 MB).
How should I name attachments in eSubmission (follow the System Requirements).
Can I submit a video in eSubmission? Which formats are supported (check the System Requirements).
I received an invitation from the F&T Portal but cannot view the procurement documents (select an organisation in “My Invitations”).
Do I need to validate my PIC in order to submit a tender in eSubmission (PIC is mandatory).
I have an issue uploading a file in eSubmission and it’s giving me an error (ensure it follows the technical requirements of the system).
How many attachments can I upload per submission (200 files).
Why do tenderers need a PIC (mandatory to submit a tender or a request to participate).
How do I register my organisation and get a Participant Identification Code (PIC) (check if the organisation is already registered using the Search PIC tool).
How many languages does the system support (24 official EU languages).
Which is the character set encoding in the system (UTF-8).
Does the system use encryption to ensure the integrity and the confidentiality of the information (yes, using an asymmetric key).
Which file types does the system support (specified within the system requirements linked to the procedure).
Can I view and edit my draft submission (yes, until the deadline).
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? (no, it is just a display issue).
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? (no, this is an auto-generated notification).

In summary, this is a restricted call for tenders issued by the General Secretariat of the Council of the European Union for periodic and regulatory inspections of technical installations in their buildings in Brussels. The tender is divided into two lots: one for electrical installations and another for all other types of installations, including laboratory analysis. The aim is to establish framework contracts with selected providers for a duration of 4 years. Companies interested in participating must submit their requests electronically by February 2, 2026, and ensure they meet the technical requirements for eSubmission, including obtaining a PIC code and adhering to file size and naming conventions. The tender documents provide detailed specifications and requirements for each lot, and potential applicants are encouraged to review them carefully.

Eligible Applicant Types: The eligible applicant types are organizations that are accredited (NBN EN/ISO/IEC 17020) by institutions recognized by Belgian legislation and approved by the competent Belgian authorities as an "Organisme Agréé (O.A)" and/or "Service Externe pour des Contrôles Techniques (S.E.C.T )" for control activities. Additionally, organizations accredited and approved in the field of control that perform periodic mandatory checks through a competent person designated by the owner of the technical installations are also eligible.

Funding Type: The funding type is a service contract. Specifically, the procedure aims to conclude one or two framework contracts.

Consortium Requirement: The tender documents specify that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility appears to be focused on organizations capable of providing services in Brussels and its environs, specifically in Belgium, where the buildings of the General Secretariat of the Council (SGC) are located.

Target Sector: The target sector is technical inspection services, specifically related to building and machinery inspections, as well as composition and purity testing and analysis services. This includes periodic and regulatory controls of electrical and technical installations.

Mentioned Countries: Belgium is explicitly mentioned as the location where the services are to be performed.

Project Stage: The project stage is operational, focusing on the provision of periodic and regulatory controls of existing installations.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: The application type is an open call for tenders, with a restricted procedure. Submissions must be electronic.

Nature of Support: The beneficiaries will receive money in exchange for services rendered, as this is a service contract.

Application Stages: The application process appears to involve at least two stages: a request to participate and a full tender submission.

Success Rates: Success rates are not mentioned in the provided text.

Co-funding Requirement: Co-funding requirements are not mentioned in the provided text.

Summary:

This opportunity is a call for tenders (UCA 25/032) issued by the Secrétariat général du Conseil de l'Union européenne (General Secretariat of the Council of the European Union). It is focused on securing framework contracts for periodic and regulatory controls of installations in the buildings of the Secretariat in Brussels and its surrounding areas. The tender is divided into two lots: Lot 1 focuses on electrical installations, while Lot 2 covers all other periodic and regulatory controls, including sampling and laboratory analysis of materials, air, or water. The procedure type is a restricted procedure, and submissions must be made electronically. The contract duration is a maximum of 48 months (4 years, with possible extensions). The main CPV classification is technical inspection services. The deadline for receipt of requests to participate is February 2, 2026. The tender is specifically targeted at organizations accredited and approved to conduct technical inspections and related services in Belgium. The successful tenderer(s) will be responsible for ensuring that the installations in the Secretariat's buildings comply with Belgian legislation.