UCA 25/014 - Achat, installation et maintenance d'une table de découpe digitale

The tender titled "UCA 25/014 - Purchase, installation and maintenance of a digital cutting table" is published by the General Secretariat of the Council of the European Union. The procurement is an open call aimed at establishing a framework agreement for up to 11 years for supplying, installing, and maintaining a digital cutting table to support the production of high-quality color-printed materials in the Council's printing shop.

Eligible applicants include a broad range of economic operators, such as large enterprises, small and medium-sized enterprises (SMEs), and specialized equipment suppliers. The tender is a procurement contract rather than a grant, focusing on the acquisition of supplies and services pertinent to the specified equipment.

There is no requirement for a consortium as the tender involves a single lot. Geographic eligibility extends to economic operators based in EU member states and possibly EEA countries, aligning with standard EU procurement rules. The target sector specifically revolves around office machinery and printing technology, as indicated by common procurement vocabulary (CPV) codes associated with office and computing machinery, along with maintenance services.

The project is at the implementation stage, encompassing both the acquisition and installation of ready-to-use equipment along with operational training. While the exact funding amount is unspecified within the provided documents, it is anticipated to meet at least the thresholds established for EU procurement contracts.

Submissions must be made electronically, with an application deadline set for September 22, 2025, at 16:00 CET. The nature of support indicates monetary compensation for the delivered goods and services, and the application process consists of a single stage for tender submission. The successful bidder will be evaluated primarily based on the lowest price. Co-funding is not required.

In summary, this tender presents an opportunity for suppliers in the EU and EEA to provide a digital cutting table along with accompanying services, addressing the specific needs of the Council's printing operations while adhering to EU procurement regulations.

The tender opportunity is titled "UCA 25/014 - Achat, installation et maintenance d'une table de découpe digitale" which translates to "UCA 25/014 - Purchase, installation and maintenance of a digital cutting table". The procedure identifier is CONSILIUM/2025/OP/0009. The submission method is electronic and the tender is currently open for submission.

The description of the tender is as follows: This procedure aims to conclude a single framework contract with a maximum duration of 11 years, the objective of which is to equip the SGC's production services with a digital cutting table that will be installed in the SGC's printing shop and will be used in the daily work related to the production and finishing of high-quality color-printed posters, panels and marketing materials. More specifically, the contract covers the supply, installation and commissioning of a digital cutting table, including cutting software, cutting accessories suitable for the media used, complete technical and commercial documentation, all user, maintenance and safety manuals (these manuals must be submitted no later than the time of delivery of the machine), as well as maintenance, accessories, related services and training of operators on the premises of the SGC printing shop.

The procedure type is an open procedure. The TED publication date is 18/07/2025. The lead contracting authority is the Secrétariat général du Conseil de l'Union européenne (General Secretariat of the Council of the European Union). The main classification (CPV) code is 30100000 - Office machinery, equipment and supplies except computers, printers and furniture. The nature of the contract is supplies. The maximum contract duration is 132 months. The award method is the lowest price. It is a framework agreement without reopening of competition.

Key milestones include: TED publication date: 18/07/2025, Date and time of public opening: 23/09/2025 14:00 Europe/Brussels, Deadline for receipt of tenders: 22/09/2025 16:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 12/09/2025 05:00 Europe/Brussels.

The following documents are available for download:
FR1.0 UCA 25-014 Invitation à soumissionnerInvitation to tender (request for offer)Published on 18/07/2025Version 1 No translations available
FR2.0 UCA 25-014 CdC - Cahier des ChargesTender specificationsPublished on 18/07/2025Version 1 No translations available
FR2.1 UCA 25-014 CdC Annexe I - Déclaration sur l'honneurDeclaration on honour (tender)Published on 18/07/2025Version 1 No translations available
FR2.1.1 UCA 25-014 CdC Annexe I bis - Identification du soumissionnaireTender specifications - adm. partPublished on 18/07/2025Version 1 No translations available
FR2.2 UCA 25-014 CdC Annexe II - Exigences minimalesTender specificationsPublished on 18/07/2025Version 1 No translations available
FR2.3 UCA 25-014 CdC Annexe III - Formulaire d'offre financièreFinancial offer formPublished on 18/07/2025Version 1 No translations available
FR3.0 UCA 25-014 Projet de contrat-cadre (CC) de fournituresDraft contractPublished on 18/07/2025Version 1 No translations available
FR3.1 UCA 25-014 Projet de CC Annexe V - Règles et consignes en matière de préventionDraft contract annexPublished on 18/07/2025Version 1 No translations available
FR3.2 UCA 25-014 Projet de CC Annexe VI - Politique environnementaleDraft contract annexPublished on 18/07/2025Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below and the submission method is electronic.

Some frequently asked questions (FAQ) and their answers are:
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In summary, this tender is an invitation to bid on a contract to supply, install, and maintain a digital cutting table for the General Secretariat of the Council of the European Union (SGC). The SGC requires this equipment for its in-house printing shop to produce high-quality marketing materials. The contract is a framework agreement, meaning it establishes the terms for future purchases, and it could last up to 11 years. The winner will be selected based on the lowest price offered, and the tender process is being conducted electronically. Interested parties must submit their tenders by September 22, 2025. The tender documents provide detailed specifications for the equipment, submission requirements, and the draft contract terms. A key requirement for participation is having a valid Personal Identification Code (PIC).

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given the nature of a procurement tender for supplies, it is likely that the eligible applicants are companies or economic operators capable of providing the specified equipment and related services. This could include SMEs, large enterprises, or other types of organizations that meet the selection criteria.

Funding Type: The funding type is procurement, specifically a request for offer (invitation to tender) for supplies and related services. The result of the tender will be a framework agreement.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, given that the contracting authority is the Secrétariat général du Conseil de l'Union européenne (General Secretariat of the Council of the European Union), it is highly likely that the geographic eligibility is at least within the EU. It is possible that it extends to EEA countries or other countries with specific agreements with the EU, but this is not specified in the provided text.

Target Sector: The target sector is related to office machinery, equipment, and supplies, specifically a digital cutting table for the production and finishing of posters, panels, and marketing materials. This falls under the broader category of manufacturing and printing-related services.

Mentioned Countries: No specific countries are mentioned. However, the contracting authority is the General Secretariat of the Council of the European Union, implying that the opportunity is relevant to the EU.

Project Stage: The project stage is procurement of a ready-to-use solution, including supply, installation, commissioning, maintenance, and training. It is not related to research, development, or validation stages.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for the provision of the digital cutting table, software, accessories, maintenance, associated services, and training.

Application Stages: The number of application stages is not explicitly stated, but it involves at least one stage of submitting a tender in response to the invitation. The evaluation process likely involves assessing the offers based on the selection criteria and awarding the contract to the tenderer with the lowest price.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly state whether co-funding is required.

Summary:

This is a call for tenders (UCA 25/014) issued by the General Secretariat of the Council of the European Union (Secrétariat général du Conseil de l'Union européenne). The purpose of this tender is to establish a framework agreement for the purchase, installation, and maintenance of a digital cutting table. This equipment will be installed in the SGC's printing facility and used for the production and finishing of high-quality color-printed posters, panels, and marketing materials.

The tender covers the supply, installation, and commissioning of the digital cutting table, including cutting software, appropriate cutting accessories, complete technical and commercial documentation, user, maintenance, and safety manuals, maintenance, accessories, related services, and operator training at the SGC printing facility.

The procedure is an open procedure, and submissions must be made electronically. The maximum duration of the framework agreement is 132 months (11 years). The award method is based on the lowest price. The deadline for receipt of tenders is September 22, 2025, at 16:00 Europe/Brussels time. The contracting authority is not bound to reply to questions submitted after September 12, 2025, at 05:00 Europe/Brussels time.

To participate, tenderers must register for a Personal Identification Code (PIC). The eSubmission system supports various file types and has a maximum attachment size of 50 MB per file and a maximum of 200 files per submission. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.