UCA 25/003 - Petit matériel de restauration

This summary details a call for tenders (CONSILIUM/2025/OP/0004) issued by the General Secretariat of the Council of the European Union for the supply of catering equipment and related supplies. The tender invites eligible companies to submit their bids for a contract focused on delivering supplies necessary for restaurants, bars, and cafeterias located within EU Council buildings. The contract type is procurement, classified under the Common Procurement Vocabulary code 39220000, which relates to kitchen equipment and catering supplies.

Eligible applicants include businesses capable of fulfilling the requirements, with no specific restrictions on size or type indicated in the tender documentation. The submission must be made electronically via the Funding and Tenders Portal, highlighting an open call process. A Personal Identification Code (PIC) is required for participation, applicable to both individual bidders and consortia.

The tender document does not specify a maximum financial value for the contract; thus, the funding amount is deemed variable or unspecified. The duration of the contract is set for a maximum of 48 months and will be awarded based on the lowest price criteria. The deadline for submissions is July 14, 2025, at 12:00 Europe/Brussels time. Following submission, no questions will be entertained after July 4, 2025, at 05:00.

The tender aims for commercial entities that can provide ready-to-use products, aligning with the commercialization stage of project management. The application evaluation will consider criteria such as the applicant's professional capacity, economic status, and technical ability, though the exact stages of the evaluation process are not detailed.

Overall, this procurement opportunity is geared towards suppliers in the catering equipment sector, with an emphasis on accessibility for businesses within the European Union. All documentation required for the tender process, including specifications and financial forms, is available for download. The eSubmission system ensures that all submissions are encrypted for confidentiality and integrity. Stakeholders are encouraged to adhere to technical requirements for submission and are reminded that assistance is available for any submission challenges encountered within the system.

The European Commission, Directorate-General for Research and Innovation, has published a call for tenders with the identifier CONSILIUM/2025/OP/0004. The call, titled "UCA 25/003 Petit matériel de restauration," concerns the supply of catering equipment. The TED reference for this tender is 94/2025 315701-2025.

The purpose of this procedure is to establish a framework contract for the supply of catering equipment. This equipment is intended for distribution and preparation areas in restaurants, bars, and cafeterias within the buildings of the General Secretariat of the Council of the European Union, based on Article 167 a) of the Financial Regulation (RF).

This is an open procedure, and submissions must be electronic. The estimated total value of the contract is not specified. The TED publication date is 16/05/2025. The lead contracting authority is the Secrétariat général du Conseil de l'Union européenne. The main classification according to CPV (Common Procurement Vocabulary) is 39220000 Kitchen equipment, household and domestic items and catering supplies. The nature of the contract is for supplies. The maximum contract duration is 48 months. The award method will be based on the lowest price. It is a framework agreement without reopening of competition.

The selection criteria include: Suitability to pursue the professional activity, Economic and financial standing, and Technical and professional ability. Details for these criteria can be found in the market documents.

Key milestones include: TED publication date: 16/05/2025, Date and time of public opening: 14/07/2025 16:00 Europe/Brussels, Deadline for receipt of tenders: 14/07/2025 12:00 Europe/Brussels, and the Contracting authority is not bound to reply to questions submitted after 04/07/2025 05:00 Europe/Brussels.

The following documents are available for download:

FRUCA 25 003 Lettre d’invitation à soumissionnerInvitation to tender (request for offer) Published on 16/05/2025 Version 1 No translations available
FRUCA 25 003 Cahier des chargesTender specifications Published on 16/05/2025 Version 1 No translations available
FRUCA 25 003 Annexe I Décl honneurDeclaration on honour (tender) Published on 16/05/2025 Version 1 No translations available
FRAnnexe II Bordereau conformitéTender specifications Published on 16/05/2025 Version 1 No translations available
FRUCA 25 003 Annexe III Bordereau financierFinancial offer form Published on 16/05/2025 Version 1 No translations available
FRUCA 25 003 projet contrat-cadre fournitureDraft contract Published on 16/05/2025 Version 1 No translations available

Submissions must be sent exclusively via electronic submission.

Frequently Asked Questions (FAQ) related to the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. The system will not allow decryption after the deadline.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.
How should I name attachments in eSubmission? Name the attachments following the System Requirements.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this is a call for tenders (CONSILIUM/2025/OP/0004) published by the European Commission for the supply of catering equipment to the restaurants, bars, and cafeterias of the General Secretariat of the Council of the European Union. It is an open procedure, meaning any eligible supplier can submit a tender electronically. The contract will be awarded based on the lowest price offered. The deadline for submitting tenders is July 14, 2025, at 12:00 Brussels time. Interested parties should download the tender documents, including the invitation to tender, specifications, declaration of honor, financial offer form, and draft contract, to prepare their submissions. A PIC (Personal Identification Code) is mandatory for participation. The eSubmission system supports various file types and uses encryption to ensure data integrity and confidentiality. The system supports all 24 official EU languages and uses UTF-8 character encoding.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to businesses or organizations capable of supplying kitchen equipment, household and domestic items, and catering supplies. This could include SMEs, large enterprises, and potentially other types of organizations with the relevant capacity.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract, where the selected tenderer will be contracted to supply goods.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The call for tenders is issued by the Secrétariat général du Conseil de l'Union européenne, suggesting that it is primarily aimed at entities within the EU. However, the exact geographic eligibility isn't explicitly stated and may be detailed in the tender documents.

Target Sector: The target sector is clearly defined as catering supplies, specifically "Kitchen equipment, household and domestic items and catering supplies" as indicated by the CPV code 39220000. The tender is for the supply of these items to restaurants, bars, and cafeterias within the buildings of the General Secretariat of the Council of the European Union.

Mentioned Countries: No specific countries are mentioned, but the contracting authority is the Secrétariat général du Conseil de l'Union européenne, implying that the opportunity is focused on the European Union.

Project Stage: This opportunity is for the supply of existing products, so the relevant stage is commercialization.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: The application type is an open call for tenders.

Nature of Support: Beneficiaries will receive money in exchange for supplying goods, so the nature of support is monetary.

Application Stages: The number of application stages is not explicitly stated, but it is likely a multi-stage process involving submission of a tender, evaluation, and contract award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary:

This is a call for tenders (CONSILIUM/2025/OP/0004) issued by the Secrétariat général du Conseil de l'Union européenne for the supply of kitchen equipment, household and domestic items, and catering supplies. The tender is aimed at establishing a framework contract for the provision of these supplies to the restaurants, bars, and cafeterias located within the buildings of the General Secretariat. The procedure is an open procedure, and submissions must be made electronically. The deadline for receipt of tenders is 14/07/2025 at 12:00 Europe/Brussels. The maximum contract duration is 48 months. The award method will be based on the lowest price. Tenderers must submit their offers electronically through the eSubmission portal, ensuring that all attachments comply with the system's technical requirements, including file size limits (under 50 MB) and naming conventions. A Personal Identification Code (PIC) is mandatory for participation, whether as a single tenderer or as part of a consortium. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information submitted. The contracting authority will not reply to questions submitted after 04/07/2025 05:00 Europe/Brussels.