Support to the "4 for Europe" competition and related services

This document provides details about a forthcoming negotiated call for tenders by the European Commission Representation in Hungary aimed at establishing a four-year framework contract for travel and ancillary services. The contract will support activities from 2026 to 2029, primarily focusing on organizing study visits for winners of the “4 for Europe” national competition for secondary school pupils and providing travel vouchers for various competitions, including the Half Marathon.

Eligible applicants for this contract are likely to include private companies specializing in travel services and event organization, specifically those capable of handling recreational and cultural services. The funding structure pertains to a procurement contract rather than a traditional grant, with payments expected in exchange for the contracted services. There is no explicit requirement for forming a consortium, suggesting that both individual applicants and consortia could apply.

The beneficiary scope implies eligibility for entities based within the EU, focusing on Hungary and potentially neighboring countries for study visits. The primary sectors targeted by this tender are education and event management, as indicated by the relevant CPV codes, which point toward recreational and event-related services.

The funding amounts for this contract have not been specified, and there are no stated success rates, nor is there a requirement for co-funding. The application process will involve at least two stages: expressing interest and participating in the negotiated procedure. Applicants can express interest electronically, starting on May 26, 2025, with a deadline of June 10, 2025, while the indicative launch of the negotiated procedure is scheduled for June 11, 2025.

Overall, this pre-announcement serves as a notification for prospective service providers about an upcoming opportunity to secure a framework contract that will support educational initiatives through logistical services. Interested parties are advised to monitor the EU Funding & Tenders Portal for the upcoming formal call and related documents.

This is a publication announcing the European Commission's, DG COMM Communication, intention to publish a future negotiated low or middle value procedure, not a call for tenders. More information can be found via a provided link. Submissions must be sent exclusively to the address for submission given.

The procedure identifier is EC-COMM/BUD/2025/MVP/0286-EXA.

The description of the planned call for tenders is as follows: The Representation intends to sign a four-year framework contract for travel and ancillary services to support activities organised by the Representation of the European Commission in Hungary between 2026-2029. The services include:

A. Organisation of study visits to neighbouring countries for winners of the ‘4 for Europe’ national competition for secondary school pupils.

B. Provision of travel vouchers for the best participants of the ‘4 for4 for Europe’ national and other competitions, including:

B.1. Travel vouchers ‘4 for Europe’ competition.

B.2. Travel vouchers for ‘Half marathon’ and other competitions.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified. The lead contracting authority is the European Commission, DG COMM Communication. The main classification (CPV) code is 92000000 Recreational, cultural and sporting services. The nature of the contract is for services. The maximum contract duration is 48 months. It will be a framework agreement without reopening of competition.

The start date for expression of interest is 2025-05-26 Europe/Brussels. The deadline for expression of interest is 10/06/2025 04:59 Europe/Budapest. The indicative date of launch of the negotiated procedure is 2025-06-11 Europe/Budapest.

The method of expression of interest is electronic, and the address for expression of interest is via the "Express interest" link.

A frequently asked question is: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer is: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 16:32.

In summary, this is a pre-announcement for a future negotiated contract by the European Commission Representation in Hungary. The contract will be a four-year framework agreement for travel and ancillary services to support the "4 for Europe" competition and other related activities. The services include organizing study visits and providing travel vouchers to competition winners. The expression of interest phase is scheduled for late May to early June 2025, with the negotiated procedure expected to launch shortly after. This announcement is not a call for tenders, but rather a notification of the contracting authority's intention to launch a negotiated procedure in the future.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given the nature of the contract for travel and ancillary services, it is likely that eligible applicants would include companies, potentially SMEs or larger enterprises, that specialize in travel services, event organization, and related support activities.

Funding Type: This is a planned call for tenders, specifically a "negotiated procedure for middle/low value contract." Therefore, the funding type is procurement, specifically a service contract.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, given the scope of the services (travel and ancillary services), it is possible that both single applicants and consortia could be eligible, depending on the specific requirements outlined in the future call for tenders.

Beneficiary Scope (Geographic Eligibility): The opportunity is related to the Representation of the European Commission in Hungary. While not explicitly stated, it is highly probable that applicants from Hungary, and potentially other EU member states, would be eligible. The study visits to neighboring countries suggest that entities operating within the EU would be favored.

Target Sector: The target sector is recreational, cultural, and sporting services, specifically travel and ancillary services related to events and competitions. This includes the organization of study visits and the provision of travel vouchers.

Mentioned Countries: Hungary and neighboring countries (unspecified) are mentioned.

Project Stage: The project stage is not directly applicable, as this is a call for tenders for services. The expected outcome is the provision of travel and ancillary services for events planned between 2026 and 2029.

Funding Amount: The funding amount is described as a "middle/low value contract," but no specific monetary range is provided.

Application Type: The application type is a planned negotiated procedure. The first step is to express interest electronically.

Nature of Support: The beneficiaries will receive money in exchange for providing travel and ancillary services. Therefore, the nature of support is monetary, specifically payment for services rendered.

Application Stages: The application process involves at least two stages: expressing interest and participating in the negotiated procedure. There may be additional stages within the negotiated procedure itself.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not mention any co-funding requirement.

Summary:

This is a pre-announcement for a future negotiated call for tenders by the European Commission Representation in Hungary. The procedure identifier is EC-COMM/BUD/2025/MVP/0286-EXA. The Representation intends to establish a four-year framework contract for travel and ancillary services to support its activities in Hungary between 2026 and 2029. The services include organizing study visits to neighboring countries for winners of the ‘4 for Europe’ national competition for secondary school pupils and providing travel vouchers for participants in the ‘4 for Europe’ competition, the ‘Half marathon,’ and other competitions. The procedure type is a planned negotiated procedure for a middle/low value contract. The lead contracting authority is the European Commission, DG COMM Communication. The main classification (CPV) code is 92000000, which relates to recreational, cultural, and sporting services. The nature of the contract is for services, with a maximum duration of 48 months. The framework agreement will be without reopening of competition. The start date for expressing interest is planned for 2025-05-26, with a deadline of 2025-06-10. The indicative date for launching the negotiated procedure is 2025-06-11. The method of expressing interest is electronic. Interested parties should monitor the EU Funding & Tenders Portal for the official call for tenders and related documents once they are published. The key takeaway is that this is not yet an open call, but a notice of an upcoming opportunity for travel and event-related service providers to potentially secure a framework contract with the European Commission in Hungary.