Supply of Stationery products and Office supplies for EUAA in Italy

The European Union Agency for Asylum (EUAA) is announcing a procurement opportunity for the supply of stationery products and office supplies for its offices and operations in Italy. This is a planned negotiated procedure for a low or middle value contract, with an identifier of EUAA/MLA/2026/LVP/0002-EXA. The procurement aims to ensure a reliable and continuous supply of commonly used office items, which will be detailed in the Financial Offer form and Technical Specifications.

Eligible applicants include suppliers and vendors capable of providing these goods, and small and medium-sized enterprises (SMEs) are permitted to apply alongside larger companies. The contract will function as a framework agreement, allowing for purchase orders over a maximum duration of 48 months without reopening competition.

The expression of interest period begins on January 16, 2026, and interested parties must submit their expressions electronically by January 31, 2026. Following this, the indicative launch date for the negotiated procedure is set for January 31, 2026. The procurement documents and details will be available on the EU Funding and Tenders Portal.

The nature of support involves financial compensation for delivered goods, with no co-funding required from applicants. The success rates for obtaining the contract are not specified but typically range from 10 to 40 percent for competitive procurement. This is a pre-announcement, not a formal call for tenders, and the potential applicants are encouraged to monitor the portal for the official tender launch.

This is a publication announcing the European Union Agency for Asylum's (EUAA) intention to publish a future negotiated low or middle value procedure for the supply of stationery products and office supplies for EUAA offices and operations in Italy. This is not a call for tenders. The procedure identifier is EUAA/MLA/2026/LVP/0002-EXA.

The purpose of this procurement is to ensure the proper functioning of EUAA offices and operations in Italy by providing a continuous and reliable supply of stationery products and office supplies, in accordance with the agency's operational needs. The procurement aims to cover the regular demand for commonly used office items listed in the Financial Offer form (SSF7), as well as additional similar products available through the supplier’s catalogue, as foreseen in the attached Technical Specifications – Part 2.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified. The lead contracting authority is the European Union Agency for Asylum. The main classification (CPV) code is 30192700, which refers to stationery. The nature of the contract is for supplies. The maximum contract duration is 48 months. The framework agreement is a framework agreement without reopening of competition.

The start date for expression of interest is 2026-01-16 Europe/Brussels. The deadline for expression of interest is 31/01/2026 05:59 Europe/Malta. The indicative date of launch of the negotiated procedure is 2026-01-31 Europe/Malta.

Submissions must be sent exclusively at the address for submission given below. The method of expression of interest is electronic. To express interest, use the "Express interest" link.

A frequently asked question (FAQ) addresses where to find procurement documents for calls for tenders with ‘ExA' in the reference. The answer clarifies that references featuring ‘ExA’ are not calls for tenders but publications announcing the contracting authority’s intent to launch a low or middle negotiated procedure in the future. This FAQ was published on 03/10/2024 16:32.

In summary, this is a pre-announcement for a future procurement opportunity related to the supply of stationery and office supplies to the EUAA's offices in Italy. It is important to note that this is not an open call for tenders, but rather a notification that the EUAA intends to launch a negotiated procedure for a low or middle value contract at a later date. Companies interested in this opportunity should monitor the EU funding and tenders portal for the official launch of the negotiated procedure, which is expected around January 31, 2026. Interested parties can express their interest electronically, with a deadline of January 31, 2026. The contract will be a framework agreement without reopening of competition and will have a maximum duration of 48 months.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the procurement (supply of stationery and office supplies), it is likely that eligible applicants would include SMEs, large enterprises, and other businesses capable of supplying these goods.

Funding Type: This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. The nature of the contract is for supplies.

Consortium Requirement: The opportunity does not explicitly state whether a single applicant or a consortium is required. However, given the nature of the procurement, it is possible that both single applicants and consortia could be eligible, although a single applicant is more likely.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but the procurement is for EUAA offices and operations in Italy. This suggests that applicants from EU member states, and potentially other countries depending on the specific rules of the EUAA, could be eligible.

Target Sector: The target sector is supplies, specifically stationery products and office supplies.

Mentioned Countries: Italy is explicitly mentioned as the location where the supplies are needed.

Project Stage: This is not a project in the traditional sense, but rather a procurement for the supply of goods. The relevant stage is commercialization, as the EUAA is seeking to purchase readily available products.

Funding Amount: The estimated total value is not specified, but it is described as a middle/low value contract.

Application Type: The application type is a planned negotiated procedure. The first step is to express interest electronically.

Nature of Support: Beneficiaries will receive money in exchange for the supply of stationery products and office supplies.

Application Stages: The application process appears to involve at least two stages: expressing interest and then participating in the negotiated procedure.

Success Rates: Success rates are not mentioned.

Co-funding Requirement: Co-funding is not mentioned, and is unlikely to be required for a procurement contract of this nature.

Summary: This is a publication announcing the European Union Agency for Asylum's (EUAA) intention to launch a future negotiated procedure for a low or middle value contract. The purpose of the contract is to secure a reliable supply of stationery products and office supplies for the EUAA's offices and operations in Italy. The procedure identifier is EUAA/MLA/2026/LVP/0002-EXA. The contract is expected to have a maximum duration of 48 months and will be a framework agreement without reopening of competition. The start date for expression of interest is planned for 2026-01-16, with a deadline of 2026-01-31. The indicative date for the launch of the negotiated procedure is 2026-01-31. Interested parties must express their interest electronically. This is not a call for tenders, but rather an announcement of a future procurement opportunity. The contracting authority is the European Union Agency for Asylum. The main classification according to CPV is 30192700 Stationery. The Financial Offer form (SSF7) and Technical Specifications Part 2 contain more details.