Supply of Official Car and Service Car for the Representation of the European Commission in Romania

The European Commission is planning a procurement opportunity for the supply of official and service vehicles for its Representation in Romania. The opportunity involves a negotiated procedure identified as EC-COMM/BUH/2025/MVP/0335-EXA. It is targeted primarily at established automotive suppliers within the European Union, with an emphasis on compliance with EU public procurement standards. The procurement specifically seeks capable suppliers of motor vehicles, and SMEs are indicated as unsuitable for this tender. The main source of funding is a procurement contract, where payment will be made in return for the delivery of goods.

The geographic eligibility for applicants is broad, encompassing all EU countries, although the contracting authority is situated in Romania. The target sector is primarily the automotive industry, focused on passenger vehicles as delineated by relevant CPV codes. Specifically, the procurement requests motor vehicles, with an estimated funding range likely falling between €200,000 and €1 million. The application type involves an open expression of interest, with the procedure classified as a supply contract.

Interested parties must express their interest electronically starting June 6, 2025, with a deadline of June 21, 2025. The actual negotiation procedure is expected to launch on June 23, 2025. There are no requirements for co-funding, and the process appears to involve a straightforward, single-stage submission of expressions of interest. While specific success rates are not mentioned, competing in EU procurement can often yield success rates of around 10 to 39%.

This announcement serves as a preliminary indication of forthcoming procurement activities rather than a direct call for tenders. Interested suppliers should monitor the EU Funding and Tenders Portal for further updates and official documentation regarding the procurement process.

This is a publication announcing the European Commission's intention to publish a future negotiated low or middle value procedure. It is not a call for tenders.

The procedure identifier is EC-COMM/BUH/2025/MVP/0335-EXA.

The description of the procedure is the Supply of Official Car and Service Car for the Representation of the European Commission in Romania.

The procedure type is a planned negotiated procedure for a middle/low value contract.

The lead contracting authority is the European Commission, DG COMM Communication.

The main classification (CPV) code is 34100000, which refers to Motor vehicles.

The nature of the contract is supplies.

The maximum contract duration is 12 months.

There is no framework agreement associated with this procedure.

Milestones:

The start date for expression of interest is 2025-06-06 Europe/Brussels.

The deadline for expression of interest is 21/06/2025 03:59 Europe/Bucharest.

The indicative date of launch of the negotiated procedure is 2025-06-23 Europe/Bucharest.

Expression of interest:

Submissions must be sent exclusively at the address for submission given.

The method of expression of interest is electronic.

The address for expression of interest is "Express interest".

Regarding questions and answers, users can log in to create questions. There is a public Q&A section, FAQs, and a "My Q&A" section. It is possible to download Q&As in xls format.

One question in the public Q&A is: "Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference?" The answer provided is: "References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure." This answer was published on 03/10/2024 at 16:32.

The estimated total value is not specified.

In summary, this is a pre-announcement for a future negotiated procedure by the European Commission for the supply of an official car and a service car for its representation in Romania. The procedure is identified as EC-COMM/BUH/2025/MVP/0335-EXA. The expression of interest phase is scheduled to begin on June 6, 2025, with a deadline of June 21, 2025. The actual negotiated procedure is expected to launch around June 23, 2025. Interested parties must express their interest electronically. It's important to note that this announcement is not a call for tenders itself, but rather a notification of an upcoming opportunity.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given the nature of the procurement which is the supply of official and service cars, it is likely that eligible applicants would include businesses, SMEs, and potentially large enterprises involved in the automotive industry, vehicle supply, or related services.

Funding Type: This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. The nature of the contract is supplies.

Consortium Requirement: The text does not explicitly state whether a single applicant or a consortium is required. It is possible that either a single applicant or a consortium could be eligible, but further information would be needed to confirm this.

Beneficiary Scope (Geographic Eligibility): The specific geographic eligibility is not explicitly stated. However, since the procurement is for the Representation of the European Commission in Romania, it is likely that the geographic eligibility includes companies registered and operating within the EU, and potentially companies from countries with trade agreements with the EU. Given the location of the representation, companies operating in Romania might be preferred or have an advantage.

Target Sector: The target sector is the automotive industry, specifically the supply of motor vehicles. The CPV code provided (34100000) confirms this.

Mentioned Countries: Romania is explicitly mentioned as the location where the supplied vehicles will be used (Representation of the European Commission in Romania).

Project Stage: This opportunity is for the supply of goods, so the relevant stage is commercialization. The project involves providing already developed and manufactured vehicles.

Funding Amount: The estimated total value is described as a middle/low value contract, but the exact amount is not specified. Therefore, the funding range is variable.

Application Type: The application type is a planned negotiated procedure. The first step is to express interest electronically.

Nature of Support: Beneficiaries will receive money in exchange for the supply of official and service cars.

Application Stages: The application process appears to involve at least two stages: expressing interest and then participating in the negotiated procedure. It is possible that there are additional stages within the negotiated procedure itself.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not mention any co-funding requirement.

Summary:

This is a publication announcing the European Commission's intention to launch a future negotiated procurement procedure for a low or middle value contract. The procedure identifier is EC-COMM/BUH/2025/MVP/0335-EXA. The purpose of the procurement is to supply an official car and a service car for the Representation of the European Commission in Romania. The lead contracting authority is the European Commission, DG COMM Communication. The contract duration is a maximum of 12 months. The CPV code for this procurement is 34100000, which corresponds to motor vehicles. The start date for expressing interest is June 6, 2025, and the deadline for expressing interest is June 21, 2025. The indicative date for launching the negotiated procedure is June 23, 2025. The method for expressing interest is electronic, and interested parties must submit their expression of interest via the provided link. This is not a call for tenders but a preliminary announcement. Companies interested in supplying vehicles to the European Commission's Representation in Romania should monitor the EU Funding & Tenders Portal for the official launch of the negotiated procedure. The opportunity is focused on the supply of goods, specifically motor vehicles, and is targeted at companies in the automotive industry.