Supply of electricity and gas - Facilities/7249

The European Foundation for the Improvement of Living and Working Conditions (Eurofound) has announced a call for tenders under the reference EUROFOUND/2025/OP/0010 for the supply of electricity and gas. The tender is structured into two lots, with submissions to be made electronically and the deadline set for July 14, 2025, at 14:00 Europe/Dublin time.

Lot 1 focuses on providing 100% renewable (green) electricity under a fixed 24-month contract. This supply is intended for Eurofound, the European Commission, DG SANTE, Directorate F, and the European Parliament Liaison Office. The contract requires continuous delivery of electricity sourced solely from renewable energy, with the bid award based on the lowest price.

Lot 2 involves the uninterrupted supply of natural gas for a 12-month period, renewable for up to three years. Like Lot 1, this contract will also be awarded based on the lowest price.

Eligible applicants for this tender include companies or entities capable of supplying electricity and gas, likely larger energy suppliers. The procurement procedure is characterized as an open call, allowing submissions from any qualified economic operator. A Personal Identification Code (PIC) is mandatory for participation, either as a sole bidder or as part of a consortium.

While the estimated total value of the contracts is not specified, the procurement is governed by European Union rules and is expected to attract fierce competition given the price-based award method. The contracting authority is not obligated to respond to questions submitted after July 4, 2025.

Contracts will be structured as framework agreements allowing electronic ordering and payment, aimed at ensuring continuity in energy supply to various EU institutions, in alignment with sustainability goals. Specific documents related to the tender, including specifications and forms for financial offers, are available for download as part of the submission process.

The call for tenders emphasizes a focus on reliability and sustainability in energy provisioning, aligning with EU green procurement policies. Each lot's maximum contract duration is set at 48 months, indicating a strong commitment to secure long-term energy partnerships.

The European Foundation for the Improvement of Living and Working Conditions (Eurofound) has issued a call for tenders, EUROFOUND/2025/OP/0010, for the supply of electricity and gas. The TED reference for this tender is 110/2025 377461-2025. The procedure type is an open procedure. The estimated total value is not specified. The TED publication date is 11/06/2025. The lead contracting authority is the European Foundation for the Improvement of Living and Working Conditions. The main classification (CPV) code is 09310000 Electricity.

The call for tenders is divided into two lots:

Lot 1: Supply of Electricity to Eurofound, European Commission, DG SANTE, Directorate F and European Parliament Liaison Office Facilities/7249. This lot involves the provision of 100% renewable (green) electricity to Eurofound, the European Commission, DG SANTE, Directorate F, and the European Parliament Liaison Office. The supply shall be continuous and provided under a fixed 24-month electricity unit rate based on a 100% green tariff. The Contractor shall guarantee that all electricity delivered under this contract is exclusively sourced from renewable energy. The nature of the contract is supplies. The maximum contract duration is 48 months. The award method is the lowest price. The selection criteria include the main classification (CPV) code 09310000 Electricity and the additional classification (CPV) code 09123000 Natural gas.

Lot 2: Supply of Natural Gas to Eurofound. This lot involves the continuous and uninterrupted supply of natural gas to the designated delivery points. The nature of the contract is supplies. The maximum contract duration is 48 months. The award method is the lowest price. The selection criteria include the main classification (CPV) code 09123000 Natural gas and the additional classification (CPV) code 31682000 Electricity supplies.

For both lots, the date and time of the public opening is 15/07/2025 at 11:00 Europe/Dublin time. The deadline for receipt of tenders is 14/07/2025 at 14:00 Europe/Dublin time. The contracting authority is not bound to reply to questions submitted after 04/07/2025 at 06:00 Europe/Dublin time.

The documents available for download include:

Part A Invitation to Tender Supply of Electricity and Gas Invitation letter, published on 11/06/2025, applicable to all lots, Version 1, no translations available.
Part B Tender Specifications Supply of electricity and gas to Eurofound Tender specifications, published on 11/06/2025, applicable to all lots, Version 1, no translations available.
Part C Standard Reply Form Supply of electricity and gas to Eurofound Other invitation to tender document, published on 11/06/2025, applicable to all lots, Version 1, no translations available.
Part D Financial Offer and Total Reference Price Calculator Financial offer form, published on 11/06/2025, applicable to all lots, Version 1, no translations available.

Submissions must be sent exclusively via electronic submission at the address provided.

Some frequently asked questions (FAQ) and their answers related to the eSubmission system are:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.
How should I name attachments in eSubmission? Name the attachments for your tender draft following the System Requirements.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this is a call for tenders by Eurofound for the supply of electricity and natural gas. It is divided into two lots: one for the supply of 100% renewable electricity to Eurofound, the European Commission, DG SANTE, Directorate F, and the European Parliament Liaison Office, and another for the supply of natural gas to Eurofound. The contracts will be awarded based on the lowest price. Tenderers must submit their proposals electronically by the specified deadline and ensure they meet all the technical requirements of the eSubmission system, including obtaining a PIC and adhering to file size and naming conventions. The tender documents provide detailed specifications and requirements for each lot.

Eligible Applicant Types: The content does not explicitly list eligible applicant types. However, based on the nature of the tender (supply of electricity and gas), it can be inferred that eligible applicants are likely to be companies or entities that are energy suppliers, utilities, or providers of electricity and natural gas. This could include large enterprises, SMEs, or other types of organizations capable of fulfilling the requirements of the tender.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process where the contracting authority (Eurofound) is seeking to purchase services (supply of electricity and gas).

Consortium Requirement: The content mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The content does not explicitly specify geographic eligibility. However, given that it is an EU funding and tenders portal and the contracting authority is the European Foundation for the Improvement of Living and Working Conditions (Eurofound), it is highly likely that the geographic eligibility includes EU member states, and potentially EEA countries or other countries with agreements with the EU.

Target Sector: Energy. The tender targets the supply of electricity and gas, specifically renewable (green) electricity and natural gas.

Mentioned Countries: No specific countries are mentioned, but the following regions/entities are referenced: EU (as this is an EU funding portal), Europe (in the context of Europe/Dublin time zone), and the European Commission, DG SANTE, and the European Parliament.

Project Stage: Commercialization. The tender is for the supply of electricity and gas, which implies a commercial stage where the services are already available and ready for delivery.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: Open call. The procedure type is described as an open procedure, and the submission method is electronic.

Nature of Support: Money. The selected tenderer will receive monetary compensation for the supply of electricity and gas.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there are multiple stages, including submission of the tender, evaluation, and selection.

Success Rates: The success rates are not mentioned in the provided content.

Co-funding Requirement: The content does not explicitly mention a co-funding requirement.

Summary:

This is an EU call for tenders, specifically EUROFOUND/2025/OP/0010, for the supply of electricity and gas to Eurofound, the European Commission, DG SANTE, Directorate F, and the European Parliament Liaison Office. The tender is divided into two lots: Lot 1 focuses on the provision of 100% renewable (green) electricity under a fixed 24-month contract, and Lot 2 concerns the provision of natural gas under a fixed 12-month contract. The procedure is an open call, and submissions must be made electronically. The deadline for receipt of tenders is July 14, 2025, at 14:00 Europe/Dublin time. The contracting authority is the European Foundation for the Improvement of Living and Working Conditions. The award method is based on the lowest price. Tenderers must register for a Personal Identification Code (PIC) to participate, either as a single entity or as part of a consortium. The system supports multiple languages and encrypts uploaded documents for security. The maximum number of attachments allowed per tender is 200 files, with a maximum size of 50 MB per file. The contracting authority is not bound to reply to questions submitted after July 4, 2025, at 06:00 Europe/Dublin time.