Supply of data storage devices and backup software to SatCen

The European Union Satellite Centre (SatCen) has issued a call for tenders, designated SATCEN/2025/OP/0004, to procure network data storage devices and backup software. This tender also includes related services such as installation, configuration, technical support, and consultancy. The estimated budget for this procurement is €6 million, and the contract duration is set for 48 months.

Eligible applicants include companies specialized in IT infrastructure and data storage solutions, with the tender specifically targeting large enterprises as the SME indicator is set to false. The funding type is a procurement contract, meaning the EU will be purchasing goods and services rather than issuing a grant. There is no consortium requirement, allowing for single applicants to submit tenders. Although specific geographic eligibility is not stated, it can be inferred that international companies may also apply since the contracting authority is an EU body.

The main sectors targeted by this tender include information technology, data storage, and software services. Relevant Common Procurement Vocabulary (CPV) codes include those for system and storage services and software consultancy. The focus of the project is on implementing existing technologies rather than research and development.

Submissions are requested electronically via the EU Funding & Tenders Portal, with the deadline set for 23 June 2025. Applications will be evaluated based on a single-stage process, with 60% of the evaluation based on quality and 40% based on price. There is a high level of competition expected, but no specific success rates have been disclosed. Contractors will not need to provide co-funding, as the tender is entirely funded by the EU.

To participate, applicants must meet various selection criteria including suitability to pursue the professional activity, economic and financial standing, and technical capabilities. A Personal Identification Code (PIC) is required for submission. All submissions must comply with specific technical requirements and support file sizes under 50 MB, within a limit of 200 files per tender.

Important dates noted in the tender timeline include the date of public opening for offers on 24 June 2025 and a deadline for questions to the contracting authority set for 13 June 2025. Winning bidders will be selected based on the best price-quality ratio, ensuring a careful balance between cost-effectiveness and the technical quality of proposals submitted.

The European Union Satellite Centre (SatCen) is launching a call for tenders, SATCEN/2025/OP/0004, for the supply of network data storage devices and backup software. The procedure is an open procedure, and submissions must be electronic.

The European Union Satellite Centre (SatCen) plans to conclude a single framework contract for the supply of networks' data storage devices (including installation, configuration, technical support, repairs/replacements and onsite assistance) and the provision of backup and recovery software and related services (including software maintenance and technical support). In addition, the SatCen may require consultancy services in the fields of data storage devices and backup and recovery software.

The estimated total value of the tender is 6,000,000 EUR. The TED publication date is 20/05/2025. The lead contracting authority is the European Union Satellite Centre. The main classification (CPV) code is 32420000 - Network equipment. The nature of the contract is supplies. The maximum contract duration is 48 months. The award method is the best price-quality ratio. It is a framework agreement without reopening of competition.

The selection criteria include:
Suitability to pursue the professional activity (consult the procurement documents).
Economic and financial standing (consult the procurement documents).
Technical and professional ability (consult the procurement documents).

Key milestones include:
TED publication date: 20/05/2025
Date and time of public opening: 24/06/2025 12:00 Europe/Madrid
Deadline for receipt of tenders: 23/06/2025 16:00 Europe/Madrid
Contracting authority is not bound to reply to questions submitted after: 13/06/2025 05:00 Europe/Madrid

The following documents are available for download:
ENInvitation to tender SATCEN2025OP0004Invitation letterPublished on 20/05/2025Version 1 No translations available
ENAnnex I - Tender Specifications SATCEN2025OP0004Tender specificationsPublished on 20/05/2025Version 1 No translations available
ENAppendix I.1 - Declaration on Honour SATCEN2025OP0004Declaration on honour (tender)Published on 20/05/2025Version 1 No translations available
ENAppendix I.2 - Statement of Average Annual Turnover SATCEN2025OP0004Other invitation to tender documentPublished on 20/05/2025Version 1 No translations available
ENAppendix I.3 - Economic Offer template - case scenario SATCEN2025OP0004Financial offer formPublished on 20/05/2025Version 1 No translations available
ENAppendix I.4 - Tender Submission Form SATCEN2025OP0004Other invitation to tender documentPublished on 20/05/2025Version 1 No translations available
ENAppendix I.5 - Power of attorney consortium leader SATCEN2025OP0004Other invitation to tender documentPublished on 20/05/2025Version 1 No translations available
ENAnnex II - Draft Contract SATCEN2025OP0004Draft contractPublished on 20/05/2025Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.

FAQ's:
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In summary, the European Union Satellite Centre (SatCen) is seeking tenders for a framework contract to supply network data storage devices, backup and recovery software, and related services. This includes installation, configuration, technical support, repairs, replacements, onsite assistance, software maintenance, and potentially consultancy services. The tender is an open procedure with electronic submissions only. The estimated value is 6 million EUR, and the contract duration is 48 months. The award will be based on the best price-quality ratio. Interested parties must submit their tenders electronically by 23/06/2025, and any questions for the contracting authority must be submitted before 13/06/2025. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and encrypts uploaded documents. Tenderers should use the latest versions of Google Chrome or Mozilla Firefox for optimal performance when using the eSubmission system.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, based on the nature of the tender, it can be inferred that eligible applicants could include companies, firms, and possibly consortia with the capacity to supply network data storage devices, backup and recovery software, and related services. The selection criteria mention "Suitability to pursue the professional activity," "Economic and financial standing," and "Technical and professional ability," which suggests that the applicants should be established entities with relevant experience and resources.

Funding Type: The funding type is procurement. The European Union Satellite Centre (SatCen) plans to conclude a single framework contract for the supply of goods and services.

Consortium Requirement: The tender documents include "Appendix I.5 - Power of attorney consortium leader," suggesting that consortia are eligible to apply. Therefore, both single applicants and consortia are possible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, given that the contracting authority is the European Union Satellite Centre (SatCen), it can be inferred that the geographic eligibility is likely within the EU or countries closely associated with the EU.

Target Sector: The target sector is ICT, specifically focusing on network equipment, data storage, backup and recovery software, and related IT consultancy services.

Mentioned Countries: No specific countries are mentioned. However, the European Union is implicitly mentioned as the European Union Satellite Centre is the lead contracting authority.

Project Stage: The project stage is commercialization. The tender is for the supply of existing data storage devices and backup software, including installation, configuration, technical support, and maintenance.

Funding Amount: The estimated total value of the framework contract is 6,000,000 EUR.

Application Type: The application type is an open call for tenders.

Nature of Support: The beneficiaries will receive money in exchange for supplying data storage devices, backup software, and related services.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there are multiple stages, including submission of the tender, evaluation of the offers based on the selection criteria, and award of the contract.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is an invitation to tender issued by the European Union Satellite Centre (SatCen) for the supply of network data storage devices and backup and recovery software, including related services such as installation, configuration, technical support, and consultancy. The procedure is an open call for tenders, meaning any interested and eligible economic operator can submit a tender. The estimated total value of the framework contract is 6,000,000 EUR, and the maximum contract duration is 48 months. The award will be based on the best price-quality ratio. Submissions must be sent electronically. The deadline for receipt of tenders is 23/06/2025 at 16:00 Europe/Madrid. Tenderers must meet specific selection criteria related to their suitability to pursue the professional activity, economic and financial standing, and technical and professional ability. The tender documents include an invitation letter, tender specifications, declaration on honor, statement of average annual turnover, economic offer template, tender submission form, power of attorney for consortium leader, and a draft contract. The eSubmission system supports various file types, and attachments should be less than 50 MB in size, with a maximum of 200 files per tender. A Personal Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.