Supply of Books, e-books and e-book packages to Eurojust

The opportunity presented is a tender for supplying books, e-books, and e-book packages to Eurojust, the European Union Agency for Criminal Justice Cooperation. The reference number for this procurement is EUROJUST/HAG/2025/OP/0005. This procurement is classified as a supply contract, specifically for printed books and digital resources. The estimated value of the contract is €220,000, with a duration of 48 months, which includes an initial 24-month period that can be renewed twice.

The deadline for submitting tenders is November 10, 2025, at 16:00 CET, with the public opening session scheduled for November 11, 2025. The publication date of this tender on the EU Funding & Tenders Portal is October 8, 2025. The contract duration allows for continuous orders throughout this time.

Suppliers must be able to provide publications predominantly in English and potentially in all 24 official EU languages. The procurement is open to economic operators established in EU Member States, EEA countries, and potentially third countries that have procurement agreements with the EU. This indicates that the tender is not strictly limited to EU suppliers and allows for international participation.

The evaluation criteria for awarding the contract will focus on quality, which constitutes 60% of the evaluation, while price will account for 40%. This suggests that Eurojust places a higher emphasis on the quality of the materials supplied rather than solely on cost minimization. The procurement type is characterized as a framework agreement without reopening competition, meaning that once awarded, subsequent purchasing can occur without additional tenders.

Eligible applicants include large enterprises and established suppliers capable of fulfilling the specified requirements. The tender does not encourage small and medium-sized enterprises (SMEs) directly, as indicated by the "SME suitable" status being marked as false, although it may still allow for consortia of smaller suppliers to apply collaboratively.

The application procedure involves an open call where interested parties must submit a complete tender by the specified deadline. Tender submissions should include relevant administrative compliance documentation, a technical proposal demonstrating capacity and service quality, and a financial proposal detailing pricing structures. The electronic submission of tenders is required, with a Personal Identification Code (PIC) necessary for participation.

In summary, this is a public procurement contract aimed at sourcing a reliable supplier for printed and digital publications to support Eurojust's operational needs, reflecting the agency's focus on effective criminal justice cooperation within the EU. The expected volume of procurement and the requirement for multilingual publications underscore the need for a solid supplier base with extensive distribution capabilities and experience in institutional procurement.

This is an invitation to tender for the supply of books, e-books, and e-book packages to Eurojust. The procedure identifier is EUROJUST/HAG/2025/OP/0005. The submission method is electronic, and the call is open for submission.

The description of the tender is for a supplier for printed books and e-book packages, mostly in English but potentially in all the official languages of the EU and from all EU Member States as well as third states. The procedure type is an open procedure. The estimated total value is 220,000 EUR. The TED publication date is 08/10/2025. The lead contracting authority is the European Union Agency for Criminal Justice Cooperation (Eurojust). The main classification (CPV) code is 22110000, which refers to printed books. The nature of the contract is supplies. The maximum contract duration is 48 months. The award method is the best price-quality ratio. It is a framework agreement without reopening of competition.

Key milestones include:
TED publication date: 08/10/2025
Date and time of public opening: 11/11/2025 10:00 Europe/Amsterdam
Deadline for receipt of tenders: 10/11/2025 16:00 Europe/Amsterdam
Contracting authority is not bound to reply to questions submitted after: 31/10/2025 07:00 Europe/Amsterdam

The following documents are available for download:
1. Invitation to tender Invitation letter, published on 08/10/2025, Version 1, No translations available.
2. Tender specifications Part 1 Administrative Specifications, published on 08/10/2025, Version 1, No translations available.
3. Draft Framework contract, published on 08/10/2025, Version 1, No translations available.
4. Technical specifications, published on 08/10/2025, Version 1, No translations available.
5. Annex 2 Declaration on honour, published on 08/10/2025, Version 1, No translations available.
6. Annex 6 Technical tender form, published on 08/10/2025, Version 1, No translations available.
7. Annex 7 Financial tender form, published on 08/10/2025, Version 1, No translations available.

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

Frequently Asked Questions (FAQ):
How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet browser. Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support?
Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link. Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline?
The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 21:40

Which size should attachments have?
For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest information. Published on 17/10/2024 21:36

How should I name attachments in eSubmission?
In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The. Published on 03/10/2024 17:39

Can I submit a video in eSubmission? Which formats are supported?
You can check the System Requirements of eSubmission: Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i. Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A) For procurement procedures: B) For req. Published on 03/10/2024 17:36

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking. Published on 03/10/2024 17:35

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread. Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 17:07

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56

Which is the character set encoding in the system?
The character set encoding is UTF-8. Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 22/02/2024 00:55

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 23:05

In summary, Eurojust is seeking a supplier to provide printed books and e-book packages. The tender is open to suppliers from all EU Member States and third states. The books and e-books should primarily be in English, but the supplier should be capable of providing materials in all official EU languages. The estimated total value of the contract is 220,000 EUR, and the contract duration is 48 months. The award will be based on the best price-quality ratio. The deadline for submitting tenders is November 10, 2025. The submission must be done electronically through the designated portal. A PIC code is mandatory for participation. The eSubmission system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but the description suggests that suppliers capable of providing printed books and e-book packages are eligible. This likely includes businesses, potentially SMEs or large enterprises, that specialize in book supply and distribution.

Funding Type: The funding type is procurement, specifically a call for tenders. The nature of the contract is supplies.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility includes EU Member States and potentially third states, as the description mentions suppliers from all EU Member States as well as third states.

Target Sector: The target sector is primarily focused on the supply of books and e-books, which could be considered part of the education, culture, or information sector. The CPV code 22110000 refers to printed books.

Mentioned Countries: The opportunity explicitly mentions EU Member States and third states.

Project Stage: The project stage is not explicitly mentioned, but it implies that applicants should be at the commercialization stage, capable of supplying books and e-book packages.

Funding Amount: The estimated total value of the tender is 220,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for the supply of books and e-book packages.

Application Stages: The number of application stages is not explicitly stated, but it involves at least one stage of submitting a tender, which will then be evaluated based on the best price-quality ratio.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The information does not explicitly state whether co-funding is required.

Summary: This is a call for tenders by the European Union Agency for Criminal Justice Cooperation (Eurojust) to find a supplier for printed books and e-book packages. The supplier should be able to provide materials mostly in English but potentially in all official EU languages, and from all EU Member States as well as third states. The estimated total value of the tender is 220,000 EUR, and the maximum contract duration is 48 months. The award method will be based on the best price-quality ratio, and the selected supplier will enter into a framework agreement without reopening of competition. The deadline for receipt of tenders is November 10, 2025. Submissions must be sent electronically. A Personal Identification Code (PIC) is mandatory for participation, whether as a single applicant or as part of a consortium. The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions. The system also supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.